Thursday, March 04, 2010
PERRYDALE PARENTS CLUB MEETING MINUTES
Tuesday, February 16, 2010 6:45pm
Mr. Dugan’s Room
Meeting called to order at 6:55pm with the following members present: Nancy Johnston, Helle Rudenklau, Anna Scharf, Susie Mendez, Jennifer Moran, Corinne Wallace, Grace Shewmake.
Budget Report: Checking $5,261.48 Money Market $13,484.17 ($5,000.00 was transferred to checking to cover expenses). Balance Sheet as of Feb. 16 and Profit & Loss July1-Feb 15th were presented.
New Funding Requests: None. Anna presented the new and revised Funding Request Form.
Old Business:
·School Assemblies: First assembly will be Thursday, Feb. 18th by OMSI
·Library Books: Have been funded by other means
·Staff Wish List: Total $3,345.21 (see attached report available on hard copy only) Some staff pooled their funds together. Received very good response and staff have been very grateful. Thank you Helle for your hard work completing the purchases!
New Business:
· Anna introduced information on grants from Pepsi project. Refresheverything.com next deadline may be March 1st.
·Auction Report: Deadline for donations will be March 1st! Anna is working with the Statesman Journal for a news article that will publish soon. There will be a photo taken of students by the new PPC funded drinking fountain.
We discussed having the preschool included in the auction. Anna will ask Robin about getting her okay on Friday.
Nancy reported that Dallas High School catering class has been confirmed. They will need a preliminary head count soon and a final count by March 5th.
Hoping to confirm Doug Barnes as auctioneer soon. Back up auctioneer will be Dean Laube if Doug declines.
We will be renting tables from Jaime’s brother again. $8 or $9 per table (32 tables depending on ticket sales.
Need to start calling tree from school contact list. Anna Has lots of tickets!!!
Hospitality: Susie has received a cookie list from the office. Next event will be the career day this Friday and then awards in May.
Dates of Importance:
Next Auction Meeting Thursday, Feb. 25th at 6:45pm Mr. Dugan’s room.
Special Auction Meeting will be March 9th at 6:45 Mr. Dugan’s Room
Next Meeting March 16th 6:45 pm Mr. Dugan’s room.
Adjourned 7:50pm
Tuesday, February 16, 2010 6:45pm
Mr. Dugan’s Room
Meeting called to order at 6:55pm with the following members present: Nancy Johnston, Helle Rudenklau, Anna Scharf, Susie Mendez, Jennifer Moran, Corinne Wallace, Grace Shewmake.
Budget Report: Checking $5,261.48 Money Market $13,484.17 ($5,000.00 was transferred to checking to cover expenses). Balance Sheet as of Feb. 16 and Profit & Loss July1-Feb 15th were presented.
New Funding Requests: None. Anna presented the new and revised Funding Request Form.
Old Business:
·School Assemblies: First assembly will be Thursday, Feb. 18th by OMSI
·Library Books: Have been funded by other means
·Staff Wish List: Total $3,345.21 (see attached report available on hard copy only) Some staff pooled their funds together. Received very good response and staff have been very grateful. Thank you Helle for your hard work completing the purchases!
New Business:
· Anna introduced information on grants from Pepsi project. Refresheverything.com next deadline may be March 1st.
·Auction Report: Deadline for donations will be March 1st! Anna is working with the Statesman Journal for a news article that will publish soon. There will be a photo taken of students by the new PPC funded drinking fountain.
We discussed having the preschool included in the auction. Anna will ask Robin about getting her okay on Friday.
Nancy reported that Dallas High School catering class has been confirmed. They will need a preliminary head count soon and a final count by March 5th.
Hoping to confirm Doug Barnes as auctioneer soon. Back up auctioneer will be Dean Laube if Doug declines.
We will be renting tables from Jaime’s brother again. $8 or $9 per table (32 tables depending on ticket sales.
Need to start calling tree from school contact list. Anna Has lots of tickets!!!
Hospitality: Susie has received a cookie list from the office. Next event will be the career day this Friday and then awards in May.
Dates of Importance:
Next Auction Meeting Thursday, Feb. 25th at 6:45pm Mr. Dugan’s room.
Special Auction Meeting will be March 9th at 6:45 Mr. Dugan’s Room
Next Meeting March 16th 6:45 pm Mr. Dugan’s room.
Adjourned 7:50pm
Wednesday, January 20, 2010
Perrydale Parents Club
Meeting Minutes
November 17, 2009 6:45 pm Mr. Dugan’s Room
Meeting called to order at 6:45 pm with the following members present: Helle Rudenklau, Grace Shewmake, Mariam Yovino, Diann Washburn, Kasia Marsters, Christy Starr, Jennifer Moran, Julie Burg, Anna Scharf, Corinne Wallace, Ginger Perkins, Nancy Johnston
Greetings: and approval October Minutes with the following correction: PPC will NOT be selling spirit wear.
Financial Report: Jennifer transferred some of our checking into our money market fund for better interest.
Checking: $2,500.00 Money Market $18, 484.17
Outstanding payment: Check for $285 to Blue Mountain Creations for the middle school volleyball uniform balance. (Photo of girls in the uniforms to be provided to PPC)
New Funding Requests:
1) Library (Anne Riley)- request for $1,091.91 to update a series of books covering the US States. We discussed new vs old. We learned that the newest edition of these books is 2003 and that they are available in both hard and soft cover. Corinne will investigate further. Grace motioned to table for next meeting in order to get more information. 2nd by Christy. Motion carried to table the request.
2) Dean Deters-request for $750 to purchase tech support and site license for the Scholastic Reading Inventory and Reading Counts computer programs. Discussion was held regarding ongoing costs (will this be a request again next year?), total students using the program, etc. Motion to deny made by Jennifer, 2nd by Grace. Motion carried. Request denied.
Old Business: School assemblies- Dean Deters just recently received the paperwork for several options. Will keep us posted.
New business: Jodi Miller, the school counselor wanted to let PPC know that Perrydale received a free grant for K-5 kids to be a part of Safe Kids Juliette’s House in McMinnville for abused children and their families. They offer education, prevention, and intervention techniques.
PPC would like to receive a “wish list” from the school staff for future funding from our 2010 auction. Grace will work on.
Fundraising and Community Events:
Auction Report: Auction meeting was held on November 12th. Donations are coming In !! Kasia will ask the Volcano’s. Nancy is working on an updated solicitation and assignment list. Will e-mail a spread sheet for those signed up to solicit donations.
Also working on teacher baskets. A “Save the Date” sticker will go out in the next school newsletter. Christy will add Sunday after the auction on our facility request form for clean up. Nancy will attend a free auction pay seminar or webinar. There will be a table at the auction set aside for spirit wear to be sold.
Hospitality: Susie needs a key for the shed. Grace will copy our storage key and will ask Robin about a copy of the shed key.
Dates of Importance: Auction Meeting December 10th at 6:45pm. Next meeting Tuesday, December 15th at 6:45 pm Mr. Dugan’s room
Closing adjourned 7:57pm
Meeting Minutes
November 17, 2009 6:45 pm Mr. Dugan’s Room
Meeting called to order at 6:45 pm with the following members present: Helle Rudenklau, Grace Shewmake, Mariam Yovino, Diann Washburn, Kasia Marsters, Christy Starr, Jennifer Moran, Julie Burg, Anna Scharf, Corinne Wallace, Ginger Perkins, Nancy Johnston
Greetings: and approval October Minutes with the following correction: PPC will NOT be selling spirit wear.
Financial Report: Jennifer transferred some of our checking into our money market fund for better interest.
Checking: $2,500.00 Money Market $18, 484.17
Outstanding payment: Check for $285 to Blue Mountain Creations for the middle school volleyball uniform balance. (Photo of girls in the uniforms to be provided to PPC)
New Funding Requests:
1) Library (Anne Riley)- request for $1,091.91 to update a series of books covering the US States. We discussed new vs old. We learned that the newest edition of these books is 2003 and that they are available in both hard and soft cover. Corinne will investigate further. Grace motioned to table for next meeting in order to get more information. 2nd by Christy. Motion carried to table the request.
2) Dean Deters-request for $750 to purchase tech support and site license for the Scholastic Reading Inventory and Reading Counts computer programs. Discussion was held regarding ongoing costs (will this be a request again next year?), total students using the program, etc. Motion to deny made by Jennifer, 2nd by Grace. Motion carried. Request denied.
Old Business: School assemblies- Dean Deters just recently received the paperwork for several options. Will keep us posted.
New business: Jodi Miller, the school counselor wanted to let PPC know that Perrydale received a free grant for K-5 kids to be a part of Safe Kids Juliette’s House in McMinnville for abused children and their families. They offer education, prevention, and intervention techniques.
PPC would like to receive a “wish list” from the school staff for future funding from our 2010 auction. Grace will work on.
Fundraising and Community Events:
Auction Report: Auction meeting was held on November 12th. Donations are coming In !! Kasia will ask the Volcano’s. Nancy is working on an updated solicitation and assignment list. Will e-mail a spread sheet for those signed up to solicit donations.
Also working on teacher baskets. A “Save the Date” sticker will go out in the next school newsletter. Christy will add Sunday after the auction on our facility request form for clean up. Nancy will attend a free auction pay seminar or webinar. There will be a table at the auction set aside for spirit wear to be sold.
Hospitality: Susie needs a key for the shed. Grace will copy our storage key and will ask Robin about a copy of the shed key.
Dates of Importance: Auction Meeting December 10th at 6:45pm. Next meeting Tuesday, December 15th at 6:45 pm Mr. Dugan’s room
Closing adjourned 7:57pm
PERRYDALE PARENTS CLUB
MEETING MINUTES
December 15, 2009 at 6:45pm Mr. Dugan’s Room
Meeting called to order at 6:50 pm with the following present: Anna Scharf, Helle Rudenklau, Nancy Johnston, Jennifer Moran, Grace Shewmake, Anne Riley, Miriam Yovino, Leanna Deters, Robin Stoutt, Chris Gubrud, Lisa Mitchell, Brooke Spencer, Corinne Wallace, Dianna Godbey, and Susi Mendez.
Greeting: Minutes from previous meeting of November 17, 2009 were approved as written.
Budget: Current Balances: Checking $2,200 Money Market $18,486
One outstanding request and Helle turned in a few receipts
Jennifer presented profit and Loss Statement July-Nov.2009 and also a Profit & Loss Budget Performance July-Nov. 2009.
Anna made the motion to approve this budget, 2nd by Nancy. Motion carries to approve the budget.
Strategic Planning Session: Current By-Laws were handed out. Helle read aloud our Mission Statement. Open to comments on the Mission Statement. No comments were made. Helle stated that she heard PPC started as a means to get a school library. Robin stated that it was originally started to purchase math curriculum books for $20,000.
Staff Input Session: Robin addressed the funding request procedure. The reason that she signs off on our current funding request form is so that she can be sure and check the school budget first. She and the staff do a lot of research before turning in the requests. Once received by PPC they are urgent needs and PPC should trust that she and the staff have already done the research.
Robin also stated that the budget has been cut by 20% this year. She stated that the software budget that pays for virus protection was short and that these costs were higher this year.
Miss Riley said that the costs had also changed for the SRI tests that go with the books and software (previously purchased by PPC).
Robin asked if Miriam would still be the staff liaison to PPC for financial requests as the staff member could not be expected to attend meetings to request in person. Jennifer mentioned the PPC perspective. We often have questions that Miriam can not answer. Others’ input was how parents like to have input and to know exactly where the funds are being used. It is important that the school administration not get to decide, but PPC does. It was also pointed out that most PPC member also hold full time jobs and family obligations and that having a staff liaison takes away the interaction.
Discussion on funding request process: Robin asked how does the PPC “wish list” work. Leanna went to the staff last year and asked them to pick three things. We also added from the School Wide Improvement Day ideas and our own suggestions. The PPC voted and put together a priority list from that.
Robin is worried that as funds get tighter and how will it be equal for every teacher. Jennifer stated that the staff should not take offense if a request doesn’t pass because PPC is a democracy and it is the fairest way (it may not be equal for each teacher).
Grace stated that PPC used to give each teacher/staff member $100/year for whatever they wanted.
Corinne stated that she didn’t think PPC should need a wish list and should focus more on the basic needs.
Mrs. Godbey stated that she uses the SRI software grades 3-8. She tests all her students at the beginning of the school year and that our license only covers a certain number of students. Brooke stated that she has used the program twice already this year for most of her students and that Mr. Deters uses the program as well.
Robin Stoutt stated more than once that she would like to offer PPC a focus.
PPC stressed the need to “amend” the funding request form to make things more clean. Anna agreed to help with updating the form and make sure that it has a revision date on it and all old copies replaced. It also needs to be placed on our blog page. Finally, someone from the PPC needs to attend a future staff meeting to make sure that the “process” is clear to staff and answer any questions that they may have regarding the PPC funding process.
Old Business: Previous funding request which was denied for the library state book set. Miss Riley stated that she will re-submit the request later.
New Business: Grants- Robin stated that she would need to know what the grant was about first to be sure that it wasn’t already in the budget. They also don't want to apply for grants that may place a heavy time burden on staff to comply with reporting requirements. Some grants are more work than they are worth. All grant writing must be pre-approved by her first. PPC Members agreed that they would look into grant opportunities and take responsibility for writing the grants but that they must be approved by Robin and by the PPC board first.
New Funding Requests:
1)Chis Gubrud presented a request for 24 sets of new girls’ white basketball uniforms. The current uniforms are on their 7th year of use and many of the numbers are peeling off. The total cost would be $2,000 but have obtained funding from MAPS fund, carnival, and school budget for all but $250. The current uniforms will be handed down to the middle school. A community member has donated the funds to purchase news boys uniforms. The school budget has been cut to $800 per year (?) for $1800 per year and alternates between girls, boys and by sport.
Jennifer asked Lisa about the new Booster’s Club. Lisa said it is still new and just getting started and currently only have $300. They would like to begin helping next school year 2010-1011.
Anna asked Chris how soon would the uniforms be available. He stated that they should arrive by January 1st. Corinne asked how long does the middle school use the handed down uniforms. Chris answered about five years. It sounds like a long time but our middle school uniforms still look nicer than most other schools. There is no budget for middle school uniforms. They have always used the handed down ones.
Jennifer made a motion to grant, 2nd by Grace. Motion carried for $250.
2) Re-submission of tech support request for $750 for the SRI program. Nancy made a motion to grant, 2nd by Jennifer. Motion carried to fund $750.
Funding and Community Events/Auction Report: Nancy reported that donations continue to come in. Many previous donors have declined this year most likely due to the economy. Lisa asked if room parents should be contacted to be in charge of the auction basket for their classrooms. PPC is still waiting for a catering quote from BJ but so far the Dallas High School catering class is the only quote received that falls into our budget. Robin asked about individuals sponsoring tables again this year. In the past it was fun to do and that each sponsor decorated and provided the dinner ware for their table. This idea will be taken to the auction committee’s next meeting.
Hospitality: Robin will make a “cookie calendar” and put it in the PPC box for Susie.
Closing: Meeting adjourned at 9:10pm Next meeting will be January 19th at 6:45pm in Mr. Dugan’s room. Next Auction Meeting January 14, 2010 at 6:45pm in Mr. Dugan’s room.
MEETING MINUTES
December 15, 2009 at 6:45pm Mr. Dugan’s Room
Meeting called to order at 6:50 pm with the following present: Anna Scharf, Helle Rudenklau, Nancy Johnston, Jennifer Moran, Grace Shewmake, Anne Riley, Miriam Yovino, Leanna Deters, Robin Stoutt, Chris Gubrud, Lisa Mitchell, Brooke Spencer, Corinne Wallace, Dianna Godbey, and Susi Mendez.
Greeting: Minutes from previous meeting of November 17, 2009 were approved as written.
Budget: Current Balances: Checking $2,200 Money Market $18,486
One outstanding request and Helle turned in a few receipts
Jennifer presented profit and Loss Statement July-Nov.2009 and also a Profit & Loss Budget Performance July-Nov. 2009.
Anna made the motion to approve this budget, 2nd by Nancy. Motion carries to approve the budget.
Strategic Planning Session: Current By-Laws were handed out. Helle read aloud our Mission Statement. Open to comments on the Mission Statement. No comments were made. Helle stated that she heard PPC started as a means to get a school library. Robin stated that it was originally started to purchase math curriculum books for $20,000.
Staff Input Session: Robin addressed the funding request procedure. The reason that she signs off on our current funding request form is so that she can be sure and check the school budget first. She and the staff do a lot of research before turning in the requests. Once received by PPC they are urgent needs and PPC should trust that she and the staff have already done the research.
Robin also stated that the budget has been cut by 20% this year. She stated that the software budget that pays for virus protection was short and that these costs were higher this year.
Miss Riley said that the costs had also changed for the SRI tests that go with the books and software (previously purchased by PPC).
Robin asked if Miriam would still be the staff liaison to PPC for financial requests as the staff member could not be expected to attend meetings to request in person. Jennifer mentioned the PPC perspective. We often have questions that Miriam can not answer. Others’ input was how parents like to have input and to know exactly where the funds are being used. It is important that the school administration not get to decide, but PPC does. It was also pointed out that most PPC member also hold full time jobs and family obligations and that having a staff liaison takes away the interaction.
Discussion on funding request process: Robin asked how does the PPC “wish list” work. Leanna went to the staff last year and asked them to pick three things. We also added from the School Wide Improvement Day ideas and our own suggestions. The PPC voted and put together a priority list from that.
Robin is worried that as funds get tighter and how will it be equal for every teacher. Jennifer stated that the staff should not take offense if a request doesn’t pass because PPC is a democracy and it is the fairest way (it may not be equal for each teacher).
Grace stated that PPC used to give each teacher/staff member $100/year for whatever they wanted.
Corinne stated that she didn’t think PPC should need a wish list and should focus more on the basic needs.
Mrs. Godbey stated that she uses the SRI software grades 3-8. She tests all her students at the beginning of the school year and that our license only covers a certain number of students. Brooke stated that she has used the program twice already this year for most of her students and that Mr. Deters uses the program as well.
Robin Stoutt stated more than once that she would like to offer PPC a focus.
PPC stressed the need to “amend” the funding request form to make things more clean. Anna agreed to help with updating the form and make sure that it has a revision date on it and all old copies replaced. It also needs to be placed on our blog page. Finally, someone from the PPC needs to attend a future staff meeting to make sure that the “process” is clear to staff and answer any questions that they may have regarding the PPC funding process.
Old Business: Previous funding request which was denied for the library state book set. Miss Riley stated that she will re-submit the request later.
New Business: Grants- Robin stated that she would need to know what the grant was about first to be sure that it wasn’t already in the budget. They also don't want to apply for grants that may place a heavy time burden on staff to comply with reporting requirements. Some grants are more work than they are worth. All grant writing must be pre-approved by her first. PPC Members agreed that they would look into grant opportunities and take responsibility for writing the grants but that they must be approved by Robin and by the PPC board first.
New Funding Requests:
1)Chis Gubrud presented a request for 24 sets of new girls’ white basketball uniforms. The current uniforms are on their 7th year of use and many of the numbers are peeling off. The total cost would be $2,000 but have obtained funding from MAPS fund, carnival, and school budget for all but $250. The current uniforms will be handed down to the middle school. A community member has donated the funds to purchase news boys uniforms. The school budget has been cut to $800 per year (?) for $1800 per year and alternates between girls, boys and by sport.
Jennifer asked Lisa about the new Booster’s Club. Lisa said it is still new and just getting started and currently only have $300. They would like to begin helping next school year 2010-1011.
Anna asked Chris how soon would the uniforms be available. He stated that they should arrive by January 1st. Corinne asked how long does the middle school use the handed down uniforms. Chris answered about five years. It sounds like a long time but our middle school uniforms still look nicer than most other schools. There is no budget for middle school uniforms. They have always used the handed down ones.
Jennifer made a motion to grant, 2nd by Grace. Motion carried for $250.
2) Re-submission of tech support request for $750 for the SRI program. Nancy made a motion to grant, 2nd by Jennifer. Motion carried to fund $750.
Funding and Community Events/Auction Report: Nancy reported that donations continue to come in. Many previous donors have declined this year most likely due to the economy. Lisa asked if room parents should be contacted to be in charge of the auction basket for their classrooms. PPC is still waiting for a catering quote from BJ but so far the Dallas High School catering class is the only quote received that falls into our budget. Robin asked about individuals sponsoring tables again this year. In the past it was fun to do and that each sponsor decorated and provided the dinner ware for their table. This idea will be taken to the auction committee’s next meeting.
Hospitality: Robin will make a “cookie calendar” and put it in the PPC box for Susie.
Closing: Meeting adjourned at 9:10pm Next meeting will be January 19th at 6:45pm in Mr. Dugan’s room. Next Auction Meeting January 14, 2010 at 6:45pm in Mr. Dugan’s room.
Thursday, December 10, 2009
By-Laws
Perrydale Parents Club
By-Laws
Adopted by the governing body on May 4, 2006
Amended by the governing body on May 5, 2008
Article I
A. Name. The name of and location of this organization shall be Perrydale Parents Club (PPC), 7455 Perrydale Rd., Amity, Oregon 97101. All correspondence should be sent to Perrydale Parents Club, PO Box 305, Dallas, OR 97338 or emailed to perrydale2007@gmail.com.
Article II
A. Mission. The mission of the Perrydale PC is as follows:
1. To nurture the relationship between home and school so that parents and teachers may cooperate intelligently in the education of the child.
2. To enhance the educational and extracurricular facilities and opportunities for the students of Perrydale School District that is not otherwise provided for in the school budgets.
3. To foster positive school/community relationships through fundraising and family/community activities.
Article III
A. Membership. The membership of Perrydale PC shall be:
1. All parents and/or legal guardians of students who currently attend Perrydale School.
2. All current faculty and staff.
3. All alumni, family, friends of Perrydale School.
4. All members shall be Voting Members at the attendance of their second meeting. Voting Members shall have the right to vote on all issues before the membership, to elect officers and to hold office. All members shall have the privilege of making motions and serving on committees.
Article IV
A. Officers. The Officers of the Perrydale PC shall consist of a President, Vice President, Treasurer, Secretary, and Hospitality Chairperson. All Officers shall be members of the Executive Committee, which may, on occasion, hold meetings separate from General PC Meetings. Officers shall:
1. Give final approval of all fundraisers, activities and services to be provided during the current school year.
2. Set the calendar in the Summer for the upcoming school year.
3. Have one vote.
4. Approve the budget and financial report monthly
5. Deliver all appropriate records to the President.
6. Attend all General and Executive Committee meetings.
7. Perform the duties set forth below.
B. Officers’ Duties: The duties for each position are as follows:
President: The President shall be the principal executive officer of the organization and shall:
a. supervise and control all of the activities of the organization.
b. preside at all meetings of the organization or appoint another officer to act in their absence.
c. vote only in the case of a tie in the vote of the Executive Committee or General Membership
d. coordinate the work of the officers and be a standing member on all fundraising and activities committees.
e. be a check signer with the treasurer.
f. be the direct contact to the school and its administration.
Vice-President The Vice President shall:
a. assist the President and perform the duties of the President in the absence or disability of the President to act.
Treasurer: The Treasurer shall:
a. have charge of and be responsible for all funds of the organization and shall receive and give receipts for monies due and payable from all sources.
b. deposit such funds in such banks or other organizations as are selected by the Committee. The Treasurer and the President shall be the two signatories on these accounts.
c. make disbursements as authorized by the membership in accordance with the budget adopted by the membership.
d. present a financial report at each General Membership Meeting of the membership and at other times as requested by the Executive Committee; and shall make a full written report at the end of the current school year.
Secretary: The Secretary shall:
a. record the minutes of all meetings of the organization and of the Executive Board Committee.
b. post the minutes, in the Perrydale Library and have copies available for the attendees at subsequent general membership and Executive Committee meetings.
c. keep a binder with the current by-laws and minutes of all the general and Executive Committee meetings throughout the year and be prepared to refer to them as necessary.
d. prepare the official list of nominees for office, tally the votes and announce election results.
e. provide an article to the school newsletter editor monthly updating on all club activities.
Hospitality Chairman: The Hospitality Chairman shall:
a. work closely with school teachers and administration providing refreshments when needed for awards, concerts and events.
b. Purchase all supplies necessary for hospitality events.
Article V
A. Meetings
1. General Membership Meetings: General meetings shall be held on a monthly basis as determined at the first general meeting of the current school year. General Meetings shall not be held during the month of July. Meetings will be held during the most uncommon work hours, i.e. before 8:30 am or after 5:30 PM weekdays, to insure that a majority of members may be present. Meetings will be advertised in the school newsletter and or with flyers sent home with students.
a. Voting procedures at general meetings will be as follows: Any member except the President (or Vice-President if acting in place of the President) may bring a motion to the floor; another voting member must second the motion. The President (or Vice President acting as President) will call the vote. There must be at least 5 voting members present to call a vote. Simple majority rules.
2. Executive Committee Meetings: May be called when an approval for funds is needed prior to the next scheduled General Membership Meeting. There must be a minimum of three Board Members present and one must be the President or the Vice President. There may be an attempt to contact all members via a common communication.
3. Work Session Meetings: As needed throughout the year, special Work Session Meetings may be called to: a. present a report of plans, projects, activities, etc., at the regular meetings.
B. Voting shall only take place at General or Executive meetings.
Article VI
A. Elections
1. Elections will be held at the last General Meeting in June of the school year.
2. Only one person will be allowed to fill each position.
3. Nominations will be taken from the floor or in writing at the May General Meeting and through flyers distributed at the schools. Only two nominees per position will be placed on the ballot. If more than two persons are nominated for a position, the current Executive Committee will conduct interviews and determine two nominees to be placed on the ballot.
4. Votes will be taken from the eligible voters present at the June General Meeting.
5. Voting results will be tallied by the Secretary and announced at the meeting.
6. Newly-elected officers will take office and begin performing their duties at the August General Meeting and will continue for one year, when an election will again be held at the June General Meeting.
7. No officer will be a full-time staff member of Perrydale School District.
Article VII
A. Benefactors the club will offer scholarships to students of Perrydale High School if funding is allowed under our status with the IRS. Support of political candidates will not be permitted
1. Scholarship
a. Scholarship information will be presented to Seniors at the same time as their Jostens or other like company distributes material to prospective graduates.
c. Candidates will be interviewed after completing an application by a minimum of three club members.
d. Recipient (s) will be required to present a short bio, goals and plans to club at September general meeting or via an acceptable proxy.
b. Recipient (s) will be required to have a 2.5 GPA for first term and be accepted and registered for second term prior to receiving funding.
Article VIII
A. Fundraising will take place with an annual auction and other fundraisers, not to exclude Bingo.
1. All state and federal laws will be investigated and followed for Bingo.
Article IX
A. Dissolution Provision: In the event that the PPC dissolves, all assets and monies become property of Perrydale School District.
By-Laws
Adopted by the governing body on May 4, 2006
Amended by the governing body on May 5, 2008
Article I
A. Name. The name of and location of this organization shall be Perrydale Parents Club (PPC), 7455 Perrydale Rd., Amity, Oregon 97101. All correspondence should be sent to Perrydale Parents Club, PO Box 305, Dallas, OR 97338 or emailed to perrydale2007@gmail.com.
Article II
A. Mission. The mission of the Perrydale PC is as follows:
1. To nurture the relationship between home and school so that parents and teachers may cooperate intelligently in the education of the child.
2. To enhance the educational and extracurricular facilities and opportunities for the students of Perrydale School District that is not otherwise provided for in the school budgets.
3. To foster positive school/community relationships through fundraising and family/community activities.
Article III
A. Membership. The membership of Perrydale PC shall be:
1. All parents and/or legal guardians of students who currently attend Perrydale School.
2. All current faculty and staff.
3. All alumni, family, friends of Perrydale School.
4. All members shall be Voting Members at the attendance of their second meeting. Voting Members shall have the right to vote on all issues before the membership, to elect officers and to hold office. All members shall have the privilege of making motions and serving on committees.
Article IV
A. Officers. The Officers of the Perrydale PC shall consist of a President, Vice President, Treasurer, Secretary, and Hospitality Chairperson. All Officers shall be members of the Executive Committee, which may, on occasion, hold meetings separate from General PC Meetings. Officers shall:
1. Give final approval of all fundraisers, activities and services to be provided during the current school year.
2. Set the calendar in the Summer for the upcoming school year.
3. Have one vote.
4. Approve the budget and financial report monthly
5. Deliver all appropriate records to the President.
6. Attend all General and Executive Committee meetings.
7. Perform the duties set forth below.
B. Officers’ Duties: The duties for each position are as follows:
President: The President shall be the principal executive officer of the organization and shall:
a. supervise and control all of the activities of the organization.
b. preside at all meetings of the organization or appoint another officer to act in their absence.
c. vote only in the case of a tie in the vote of the Executive Committee or General Membership
d. coordinate the work of the officers and be a standing member on all fundraising and activities committees.
e. be a check signer with the treasurer.
f. be the direct contact to the school and its administration.
Vice-President The Vice President shall:
a. assist the President and perform the duties of the President in the absence or disability of the President to act.
Treasurer: The Treasurer shall:
a. have charge of and be responsible for all funds of the organization and shall receive and give receipts for monies due and payable from all sources.
b. deposit such funds in such banks or other organizations as are selected by the Committee. The Treasurer and the President shall be the two signatories on these accounts.
c. make disbursements as authorized by the membership in accordance with the budget adopted by the membership.
d. present a financial report at each General Membership Meeting of the membership and at other times as requested by the Executive Committee; and shall make a full written report at the end of the current school year.
Secretary: The Secretary shall:
a. record the minutes of all meetings of the organization and of the Executive Board Committee.
b. post the minutes, in the Perrydale Library and have copies available for the attendees at subsequent general membership and Executive Committee meetings.
c. keep a binder with the current by-laws and minutes of all the general and Executive Committee meetings throughout the year and be prepared to refer to them as necessary.
d. prepare the official list of nominees for office, tally the votes and announce election results.
e. provide an article to the school newsletter editor monthly updating on all club activities.
Hospitality Chairman: The Hospitality Chairman shall:
a. work closely with school teachers and administration providing refreshments when needed for awards, concerts and events.
b. Purchase all supplies necessary for hospitality events.
Article V
A. Meetings
1. General Membership Meetings: General meetings shall be held on a monthly basis as determined at the first general meeting of the current school year. General Meetings shall not be held during the month of July. Meetings will be held during the most uncommon work hours, i.e. before 8:30 am or after 5:30 PM weekdays, to insure that a majority of members may be present. Meetings will be advertised in the school newsletter and or with flyers sent home with students.
a. Voting procedures at general meetings will be as follows: Any member except the President (or Vice-President if acting in place of the President) may bring a motion to the floor; another voting member must second the motion. The President (or Vice President acting as President) will call the vote. There must be at least 5 voting members present to call a vote. Simple majority rules.
2. Executive Committee Meetings: May be called when an approval for funds is needed prior to the next scheduled General Membership Meeting. There must be a minimum of three Board Members present and one must be the President or the Vice President. There may be an attempt to contact all members via a common communication.
3. Work Session Meetings: As needed throughout the year, special Work Session Meetings may be called to: a. present a report of plans, projects, activities, etc., at the regular meetings.
B. Voting shall only take place at General or Executive meetings.
Article VI
A. Elections
1. Elections will be held at the last General Meeting in June of the school year.
2. Only one person will be allowed to fill each position.
3. Nominations will be taken from the floor or in writing at the May General Meeting and through flyers distributed at the schools. Only two nominees per position will be placed on the ballot. If more than two persons are nominated for a position, the current Executive Committee will conduct interviews and determine two nominees to be placed on the ballot.
4. Votes will be taken from the eligible voters present at the June General Meeting.
5. Voting results will be tallied by the Secretary and announced at the meeting.
6. Newly-elected officers will take office and begin performing their duties at the August General Meeting and will continue for one year, when an election will again be held at the June General Meeting.
7. No officer will be a full-time staff member of Perrydale School District.
Article VII
A. Benefactors the club will offer scholarships to students of Perrydale High School if funding is allowed under our status with the IRS. Support of political candidates will not be permitted
1. Scholarship
a. Scholarship information will be presented to Seniors at the same time as their Jostens or other like company distributes material to prospective graduates.
c. Candidates will be interviewed after completing an application by a minimum of three club members.
d. Recipient (s) will be required to present a short bio, goals and plans to club at September general meeting or via an acceptable proxy.
b. Recipient (s) will be required to have a 2.5 GPA for first term and be accepted and registered for second term prior to receiving funding.
Article VIII
A. Fundraising will take place with an annual auction and other fundraisers, not to exclude Bingo.
1. All state and federal laws will be investigated and followed for Bingo.
Article IX
A. Dissolution Provision: In the event that the PPC dissolves, all assets and monies become property of Perrydale School District.
October 2009 Minutes
PERRYDALE PARENTS CLUB
MEETING MINUTES
Tuesday, October 13, 2009
Mr. Dugan’s Room
Meeting called to order at 7:00pm with the following present: Helle Rudenklau, Diann Washburn, Mariam Yovino, Grace Shewmake, Kasia Marsters, Don Marsters, Julie Burg, Corinne Wallace, Susie Mendez, Jennifer Moran, Beth Bonnett, Nancy Johnston, Ginger Perkins, Paula Vincent, Marilyn Smith.
Minutes for September 2009 were approved with two corrections (under new business we deleted “PPC would pay $10/hr” and under fundraising and community events we corrected the number planned for the BBQ to be “300”)
Financial Report: Checking: $11,410.95
Money Market $9, 689.88
Jennifer’s computer is currently down and so the budget will be available at next meeting. No outstanding bills.
New Funding Requests: Middle school volleyball jerseys: The middle school volleyball jerseys> were 15 years old this year, and were "unacceptable" according to the> moms. One of the mom's understood (through the coach) that they had the> ok to go ahead and purchase new uniforms, which they then did (30 tops> and 20 shorts) for $995. It turned out the administration had not> approved this purchase and so the school would not fund it. Furthermore,> normal procedure would be to fundraise before a purchase so that was not> an option as well. Also, in the current economic climate, the school> does not want groups to request money from parents. The moms have raised> $585 so far to cover the cost of the jerseys. They will need an> additional $370 to reimburse the mom who purchased them. Motion made by> Grace, 2nd by Jennifer to fund the balance remaining (after continued> effort for money) at the next PPC meeting. Motion carried to pay the> balance ($370 or less). Helle will contact Lisa Mitchell to see if the> Boosters have made any money yet, and if they might be willing to fund> some/all of the balance.
*Clarification from the administration: The school had been told the jerseys would be donated with no cost to the district or the parents, which is one of the reasons they did not want to fund them after the fact. There is a rotation for new uniforms, and it was not time for the MS uniforms. Also, there is a procedure for fundraising. Fundraising efforts have to be cleared by the school and funds raised before a purchase, not after the fact. None of this was done.
Kindergarten scrapbooks: Paula Vincent requested for $300 to help cover the cost of 17 scrapbooks for this year. Several members present agreed that the scrapbooks are kept by the students for many years and are educational for the kindergarten students. Motion made by Mrs. Yovino, 2nd by Jennifer. Motion passed for $300
New Business: Dallas Chamber of Commerce has invited organizations to rent a table at an upcoming Halloween event. PPC declined because Perrydale has the upcoming Carnival.
Vote on Officers: Grace nominates Helle Rudenklau as the new president. Mrs. Yovino nominates Anna Scharf as the new Vice President. Both Accepted the nominations (Helle had spoken with Anna by phone earlier). Motion carried with a unanimous vote.
School Assemblies: Perrydale School has cut all funding for assemblies. Usually $2,000/yr. Mr. Deters will be meeting with the staff to help plan them if we are able to fund them. We agreed that we prefer school-wide assemblies (not just elementary) and we would like for them to be approved individually rather that as a whole.
Fundraising and Community Events: Auction!!! Shawna will not be leading the auction this year. We will miss her! Our first Auction meeting will be held on Thursday, October 22, 2009 at 6:45 pm in Mr. Dugan’s room.
Back to School BBQ review: definitely was a success! Next year we will plan for more food and find out about other school activities in advance because that added to our turn out.
e-scrip: Diann reports that we now have 112 enrolled. She had a nice write-up in the school newsletter. We are currently receiving $1,200/yr
Spirit wear: Mrs. Yovino reports that the school will be selling hoodies, crew shirts, short and long sleeved T-shirts and that they are sending out a flyer on Thursday. So if PPC wants to sell other items such as stadium chairs, umbrellas, blankets, or coffee mugs she can help us find a vendor.
Hospitality: Fall sports awards not yet scheduled
Meeting adjourned at 8:08 pm. Next meeting has been changed to Tuesday, November 17th at 6:45pm Mr. Dugan’s room. The next Auction meeting will be Thursday, November 12th at 6:45pm Mr. Dugan’s room
MEETING MINUTES
Tuesday, October 13, 2009
Mr. Dugan’s Room
Meeting called to order at 7:00pm with the following present: Helle Rudenklau, Diann Washburn, Mariam Yovino, Grace Shewmake, Kasia Marsters, Don Marsters, Julie Burg, Corinne Wallace, Susie Mendez, Jennifer Moran, Beth Bonnett, Nancy Johnston, Ginger Perkins, Paula Vincent, Marilyn Smith.
Minutes for September 2009 were approved with two corrections (under new business we deleted “PPC would pay $10/hr” and under fundraising and community events we corrected the number planned for the BBQ to be “300”)
Financial Report: Checking: $11,410.95
Money Market $9, 689.88
Jennifer’s computer is currently down and so the budget will be available at next meeting. No outstanding bills.
New Funding Requests: Middle school volleyball jerseys: The middle school volleyball jerseys> were 15 years old this year, and were "unacceptable" according to the> moms. One of the mom's understood (through the coach) that they had the> ok to go ahead and purchase new uniforms, which they then did (30 tops> and 20 shorts) for $995. It turned out the administration had not> approved this purchase and so the school would not fund it. Furthermore,> normal procedure would be to fundraise before a purchase so that was not> an option as well. Also, in the current economic climate, the school> does not want groups to request money from parents. The moms have raised> $585 so far to cover the cost of the jerseys. They will need an> additional $370 to reimburse the mom who purchased them. Motion made by> Grace, 2nd by Jennifer to fund the balance remaining (after continued> effort for money) at the next PPC meeting. Motion carried to pay the> balance ($370 or less). Helle will contact Lisa Mitchell to see if the> Boosters have made any money yet, and if they might be willing to fund> some/all of the balance.
*Clarification from the administration: The school had been told the jerseys would be donated with no cost to the district or the parents, which is one of the reasons they did not want to fund them after the fact. There is a rotation for new uniforms, and it was not time for the MS uniforms. Also, there is a procedure for fundraising. Fundraising efforts have to be cleared by the school and funds raised before a purchase, not after the fact. None of this was done.
Kindergarten scrapbooks: Paula Vincent requested for $300 to help cover the cost of 17 scrapbooks for this year. Several members present agreed that the scrapbooks are kept by the students for many years and are educational for the kindergarten students. Motion made by Mrs. Yovino, 2nd by Jennifer. Motion passed for $300
New Business: Dallas Chamber of Commerce has invited organizations to rent a table at an upcoming Halloween event. PPC declined because Perrydale has the upcoming Carnival.
Vote on Officers: Grace nominates Helle Rudenklau as the new president. Mrs. Yovino nominates Anna Scharf as the new Vice President. Both Accepted the nominations (Helle had spoken with Anna by phone earlier). Motion carried with a unanimous vote.
School Assemblies: Perrydale School has cut all funding for assemblies. Usually $2,000/yr. Mr. Deters will be meeting with the staff to help plan them if we are able to fund them. We agreed that we prefer school-wide assemblies (not just elementary) and we would like for them to be approved individually rather that as a whole.
Fundraising and Community Events: Auction!!! Shawna will not be leading the auction this year. We will miss her! Our first Auction meeting will be held on Thursday, October 22, 2009 at 6:45 pm in Mr. Dugan’s room.
Back to School BBQ review: definitely was a success! Next year we will plan for more food and find out about other school activities in advance because that added to our turn out.
e-scrip: Diann reports that we now have 112 enrolled. She had a nice write-up in the school newsletter. We are currently receiving $1,200/yr
Spirit wear: Mrs. Yovino reports that the school will be selling hoodies, crew shirts, short and long sleeved T-shirts and that they are sending out a flyer on Thursday. So if PPC wants to sell other items such as stadium chairs, umbrellas, blankets, or coffee mugs she can help us find a vendor.
Hospitality: Fall sports awards not yet scheduled
Meeting adjourned at 8:08 pm. Next meeting has been changed to Tuesday, November 17th at 6:45pm Mr. Dugan’s room. The next Auction meeting will be Thursday, November 12th at 6:45pm Mr. Dugan’s room
Saturday, October 24, 2009
September 2009 Meeting Minutes
PERRYDALE PARENTS CLUB
MEETING MINUTES
Tuesday, September 1, 2009 at 6:30 pm
Jennifer Moran’s Home
Meeting called to order at 6:34 pm with the following members present: Antonio and Suzie Mendez, Helle Rudenklau, Jennifer Moran, Lisa Mitchell, Grace Shewmake, Laila Maxon, Anna Scharf, Leanna Deters
Minutes for June 1st meeting were read and approved as written. Minutes from August 3rd were approved as written.
Financial Report: Checking: $11,308.34
Money Market: $9,686.64
Budget year runs July 1st thru June 30th
The BBQ has been purchased and only income has been from e-scrip
Old Business: Town Hall Meeting: Will most likely be held later this fall. We will ask Trina Comerford to talk to Robin Stoutt about when and where, and the agenda. Would be separate from PPC.
First Aid Kits: Grace was in contact with Robin Stoutt and the school nurse and Chris Gubrud are in charge of the kits and PPC will not need to fund this.
Hospitality Chair; Grace motioned to accept the nomination of Susie Mendez, 2nd by Jennifer, unanimous
New Business: We will be changing meeting nights to the second Tuesday of each month. Child care provided. We will use the Red Cross Babysitter list and have a donation jar for parents. Goal is to keep meetings to one hour.
We will have a budget meeting next Tuesday September 8th at 7pm at Jennifer’s house
We need to update our contact list. Grace will work on this.
Funding Requests: No new requests. The Battle of the Books request has been tabled for more information about how the money can be spent.
Hospitality: New Hospitality Chairperson is Susie Mendez
Home (503) 585-7657 Cell (503) 851-3100 or (503) 851-3327
susiqmendz@comcast.net
Fundraising and Community Events: Back to School BBQ Friday, September 11th. Set up begins at 2:30, serve food 4-6pm Anna Scharf will purchase the food, plan for 300 to eat
Auction will be on the October agenda.
Dates of Importance: Back to School BBQ Sept. 11th
Budget Meeting: Tuesday, Sept 8th at &pm Jennifer’s house
Next Meeting : Tuesday, October 13th at 7:00 pm Mr. Dugan’s room
MEETING MINUTES
Tuesday, September 1, 2009 at 6:30 pm
Jennifer Moran’s Home
Meeting called to order at 6:34 pm with the following members present: Antonio and Suzie Mendez, Helle Rudenklau, Jennifer Moran, Lisa Mitchell, Grace Shewmake, Laila Maxon, Anna Scharf, Leanna Deters
Minutes for June 1st meeting were read and approved as written. Minutes from August 3rd were approved as written.
Financial Report: Checking: $11,308.34
Money Market: $9,686.64
Budget year runs July 1st thru June 30th
The BBQ has been purchased and only income has been from e-scrip
Old Business: Town Hall Meeting: Will most likely be held later this fall. We will ask Trina Comerford to talk to Robin Stoutt about when and where, and the agenda. Would be separate from PPC.
First Aid Kits: Grace was in contact with Robin Stoutt and the school nurse and Chris Gubrud are in charge of the kits and PPC will not need to fund this.
Hospitality Chair; Grace motioned to accept the nomination of Susie Mendez, 2nd by Jennifer, unanimous
New Business: We will be changing meeting nights to the second Tuesday of each month. Child care provided. We will use the Red Cross Babysitter list and have a donation jar for parents. Goal is to keep meetings to one hour.
We will have a budget meeting next Tuesday September 8th at 7pm at Jennifer’s house
We need to update our contact list. Grace will work on this.
Funding Requests: No new requests. The Battle of the Books request has been tabled for more information about how the money can be spent.
Hospitality: New Hospitality Chairperson is Susie Mendez
Home (503) 585-7657 Cell (503) 851-3100 or (503) 851-3327
susiqmendz@comcast.net
Fundraising and Community Events: Back to School BBQ Friday, September 11th. Set up begins at 2:30, serve food 4-6pm Anna Scharf will purchase the food, plan for 300 to eat
Auction will be on the October agenda.
Dates of Importance: Back to School BBQ Sept. 11th
Budget Meeting: Tuesday, Sept 8th at &pm Jennifer’s house
Next Meeting : Tuesday, October 13th at 7:00 pm Mr. Dugan’s room
Wednesday, August 05, 2009
OFFICES OF PRESIDENT AND HOSPITALITY ARE OPEN FOR 2009/10
The PPC welcomes you to the 2009/10 school year. Anyone who cares about the Perrydale School Community is welcome to come to meetings. You are eligible to become a voting member at your second meeting of attendance.
The PPC offices of President and Hospitality are currently open. Please contact us via email or speak to current officers:
Vice President -- Helle Ruddenklau
Secretary -- Grace Shewmake
Treasurer -- Jennifer Moran
perrydale2007@gmail.com
The PPC offices of President and Hospitality are currently open. Please contact us via email or speak to current officers:
Vice President -- Helle Ruddenklau
Secretary -- Grace Shewmake
Treasurer -- Jennifer Moran
perrydale2007@gmail.com
June 09 Minutes
PERRYDALE PARENTS CLUB MEETING MINUTES
Monday, June 1, 2009
Mr. Dugan’s Room 6:30 pm
Meeting called to order at 6:40pm with the following present: Helle Ruddenklau, Sabrina Luffman, Leanna Deters, Shawna Stouder, Miriam Yovino, Anna Scharf, Jennifer Moran, Trina Comerford.
Minutes from previous meeting May 4 were accepted as written.
Financial Report:
Checking $12,755.73
Money Market $ 9,683.40
Total $22,439.13
New Funding Requests:
1) Mrs. Riley requests $400 - $450 to purchase books for the 2009/10 Battle of the Books. Jennifer moved to approve up to $450 for books. 2nd by Helle. Motion passed
2) Ms. Matthews requests $130 for the purchase of an IPod dock for the music dept. IPod. The IPod dock will serve as both speakers and charger for the IPod. Sabrina made a motion to approve. 2nd by Jennifer. Motion passed.
3) Ms. Matthews requests $1200 for funding for her certification in Level 1 Kodaly and for the cost to complete the Kodaly level 2 workshop. Shawna moved to deny. 2nd by Sabrina. Motion failed.
4) Leanna requests up to $150 to purchase lunch for the 3 Red Cross Babysitter classes she will be teaching in June. Helle moved to approve. 2nd by Sabrina. Motion passed.
5) Leanna requests up to $150 to purchase babysitter kits for the kids that complete the babysitter course. Jennifer moved to approve. 2nd by Sabrina. Motion passed. Anna volunteered to help Leanna purchase and assemble babysitter kits.
Old Business:
Nominations:
Grace Shewmake has been nominated for Secretary and has accepted that nomination.
Helle Ruddenklau has been nominated for Vice President and has accepted that nomination.
Jennifer Moran has been nominated for Treasurer and has accepted the bookkeeping portion of that position.
President position still vacant
Hospitality position still vacant
Transportation costs for the 2010 8th grade trip. It was confirmed that the cost would be $2500. The school will not be able to cover this cost next year. It was brought to the PPC’s attention that this may be a funding request next year.
New Business:
Elections:
Secretary: Grace was unanimously elected.
Vice President: Helle was unanimously elected.
Treasurer: Jennifer was unanimously elected.
Town Hall Meeting: Trina presented a concern among some parents about the financial future of the school. She would like the PPC to help her in conducting a town hall meeting with the school board members to help address parental concerns. Everyone was in agreement that a town hall meeting could be a really good way to address many parental concerns. Trina will make arrangements. She will ask for help as needs arise. She is hoping to make this happen in the next couple of weeks.
Fundraising and Community Events:
Red Cross Babysitter Certification courses will be June 5th, 12th and 16th.
School Registration: Aug 11 & 12.
Hospitality:
PPC providing Otter Pops the last day of school. Leanna already has them in her freezer.
Dates of Importance:
Next meeting will be Monday Aug 3rd at Jennifer Moran’s house. 13195 Sunnyside Rd. Turn onto Coyote Run from Sunnyside.
Meeting adjourned at 8:10pm
Wednesday, March 11, 2009
OPPORTUNITY KNOCKS!
What do you want Perrydale to be?
Now more than ever, Perrydale kids need you to decide and commit to helping the Perrydale School Community in some way.
You could volunteer in the classroom, attend School Board or Budget Committee meetings, come to Anything Is Possible at Perrydale meetings, volunteer to coach a sports team or help with the music/drama program, or you could become an active member of the
PERRYDALE PARENTS’ CLUB
The PPC is now looking for board members who care about and are excited about building support for Perrydale School. You could become a major influence on decisions made for support of Perrydale by serving as a PPC officer for the 2009/2010 school year. Officer positions and duties are listed below. If you’re ready to step up to the plate, please read on!
And thank you…for the many ways you contribute to this wonderful school.
DUTIES OF THE OFFICERS OF THE PERRYDALE PARENTS' CLUB 09/10
If you would like to nominate yourself or someone else for any of these posistions or have any questions, please contact Leanna Deters at 503-831-3303 or email perrydale2007@gmail.com by May 1, 2009.
The Officers of the Perrydale PC shall consist of a President, Vice President, Treasurer, Secretary, and Hospitality Chairperson. All Officers shall be members of the Executive Committee, which may, on occasion, hold meetings separate from General PC Meetings. Officers shall:
1. Give final approval of all fundraisers, activities and services to be provided during the current school year.
2. Set the calendar in the Summer for the upcoming school year. 3. Have one vote.
4. Approve the budget and financial report monthly
5. Deliver all appropriate records to the President.
6. Attend all General and Executive Committee meetings.
7. Perform the duties set forth below.
Officers’ Duties: The duties for each position are as follows
President: The President shall be the principal executive officer of the organization and shall:
a. supervise and control all of the activities of the organization.
b. preside at all meetings of the organization or appoint another officer to act in their absence.
c. vote only in the case of a tie in the vote of the Executive Committee or General Membership
d. coordinate the work of the officers and be a standing member on all fundraising and activities committees.
e. be a check signer with the treasurer.
f. be the direct contact to the school and its administration
Vice-President The Vice President shall:
a. assist the President and perform the duties of the President in the absence or disability of the President to act.
Treasurer: The Treasurer shall:
a. have charge of and be responsible for all funds of the organization and shall receive and give receipts for monies due and payable from all sources.
b. deposit such funds in such banks or other organizations as are selected by the Committee. The Treasurer and the President shall be the two signatories on these accounts.
c. make disbursements as authorized by the membership in accordance with the budget adopted by the membership.
d. present a financial report at each General Membership Meeting of the membership and at other times as requested by the Executive Committee; and shall make a full written report at the end of the current school year.
Secretary: The Secretary shall:
a. record the minutes of all meetings of the organization and of the Executive Board Committee.
b. post the minutes, in the Perrydale Library and have copies available for the attendees at subsequent general membership and Executive Committee meetings.
c. keep a binder with the current by-laws and minutes of all the general and Executive Committee meetings throughout the year and be prepared to refer to them as necessary.
d. prepare the official list of nominees for office, tally the votes and announce election results.
e. provide an article to the school newsletter editor monthly updating on all club activities.
Hospitality Chairman: The Hospitality Chairman shall:
a. work closely with school teachers and administration providing refreshments when needed for awards, concerts and events.
b. purchase all supplies necessary for hospitality events.
Minutes February 09
Perrrydale Parent’s Club Meeting Minutes
Monday,February 2, 2009 Mr. Dugan’s Room
Meeting called to order at 6:30pm. The following members present: Leanna Deters, Helle Ruddenklau, Shawna Stouder, Grace Shewmake, Tracy McKee, Jennifer Moran
Minutes from previous meeting on January 5, 2009 approved as written.
Financial Report: Jennifer provided a Profit & Loss Statement for July 1, 2008-Jan 23, 2009. Also a Balance Sheet dated Jan. 23, 2009. Current Checking $7,414.73 Current Money Market $9,672.02
Funding Requests: Tables-Lowe’s has resin 8’ tables for $88. Motion to approve up to $1,200 for 12 tables by Jennifer. Second by Helle. Motion passed.
Old Business: None
New Business: Auction-see below
Fundraising and Community Events: Auction!! This Saturday. Set up time will begin at Noon on Friday and at 9am on Saturday.
Junior Class is doing child care if not enough kids to watch we will place them in other areas to keep them busy. Will see if Domino's will deliver again this year.
Ben, Helle, and Janice on computers.
FFA kids will help set up, decorate, and help at the auction
Mock run through Friday 7pm
Middle school concessions: okay at silent auction only. They will not be provided with dinner tickets.
Spirit wear: Christy and Corinne
Silent Auction closers: Tracy McKee, Hutch and FFA kids
Dinner ticket collectors: BJ and her servers
Oral auction spotters; FFA kids- will wear pirate bandannas
Oral auction recorder: Grace with FFA kids as runners
Desserts: Grace will decorate tables- so far about 40 expected
Hospitality: None at this time
Dates of Importance: Auction this Saturday, Silent begins at 4pm, Dinner begins at 6pm
Adjourned: 7:45pm
Monday,February 2, 2009 Mr. Dugan’s Room
Meeting called to order at 6:30pm. The following members present: Leanna Deters, Helle Ruddenklau, Shawna Stouder, Grace Shewmake, Tracy McKee, Jennifer Moran
Minutes from previous meeting on January 5, 2009 approved as written.
Financial Report: Jennifer provided a Profit & Loss Statement for July 1, 2008-Jan 23, 2009. Also a Balance Sheet dated Jan. 23, 2009. Current Checking $7,414.73 Current Money Market $9,672.02
Funding Requests: Tables-Lowe’s has resin 8’ tables for $88. Motion to approve up to $1,200 for 12 tables by Jennifer. Second by Helle. Motion passed.
Old Business: None
New Business: Auction-see below
Fundraising and Community Events: Auction!! This Saturday. Set up time will begin at Noon on Friday and at 9am on Saturday.
Junior Class is doing child care if not enough kids to watch we will place them in other areas to keep them busy. Will see if Domino's will deliver again this year.
Ben, Helle, and Janice on computers.
FFA kids will help set up, decorate, and help at the auction
Mock run through Friday 7pm
Middle school concessions: okay at silent auction only. They will not be provided with dinner tickets.
Spirit wear: Christy and Corinne
Silent Auction closers: Tracy McKee, Hutch and FFA kids
Dinner ticket collectors: BJ and her servers
Oral auction spotters; FFA kids- will wear pirate bandannas
Oral auction recorder: Grace with FFA kids as runners
Desserts: Grace will decorate tables- so far about 40 expected
Hospitality: None at this time
Dates of Importance: Auction this Saturday, Silent begins at 4pm, Dinner begins at 6pm
Adjourned: 7:45pm
Wednesday, February 11, 2009
Minutes January 09
Perrydale Parent’s Club Meeting Minutes
Monday, January 5, 2009
Meeting called to order at 6:30 pm. The following members present: Leanna Deters, Miriam Yovino, Shawna Stouder, Grace Shewmake, Jennifer Moran, Dean Deters.
Minutes from previous meeting December 1, 2008 were accepted as written (motion by Shawna).
Financial Report: Jennifer will update and e-mail to members. Transfer of $8,000 was made from money market to checking to cover auction expenses.
New Funding Requests: Dean Deters representing the elementary and middle school staff requested $1,608 for a two-part reading program.
a) “Reading Counts” for 3-5th grades: update the current software and procure all tests available for the program.
b) “Scholastic Reading Program” for grades 3-8: update current software and have tech support for staff
Motion to accept by Grace, Second by Jennifer. Motion Passed (Will be funded thru the academic fund).
Old Business: None
New Business: None
Fundraising and Community Events:
Auction:
Soliciting List- Leanna will e-mail.
Ticket reservations and donor slips: we are going to use generic sales order books. Get name, address, phone number, e-mail and sellers name on bottom. Also write a good description of the donated item and give the yellow copy to the donor. Reservations will be held until 6pm. If they pay cash, make a note on the ticket, if not, they can pay at the auction with cash, check or visa. Dinner tickets will be regular event tickets. Deadline for donations and ticket sales is January 23.
Decorations: Julie Domes will do table décor and displays for the live auction.
Entertainment: We are hoping the dance class can perform or some square dancers.
Certificates: Shawna will be printing and organizing. She is also printing the bid sheets.
Computer help: Leanna will check with the tech class and Ben Helvie will also be helping.
Child care: Grace will ask the Junior class, if they decline we will ask Miss Spencer and the Leadership class. The child care fee will be $10/child. Last year we had 58 children and spent $200 on food and had a$400 profit. The class will need to plan on 3:30 – 9:30 pm. We will ask Sabrina about purchasing the food again this year.
Desserts: Grace will organize
Spotters: We will ask the Equestrian team so that they may dress within our Ho-down theme and we will also ask them about decorating the entry way will hay, saddles, and tack.
Silent Auction: Display, we will need help setting this up
Auctioneer: we will ask Doug Barnes
Program: Leanna will send to the printer by January 29th.
Class/group projects: Leanna will distribute a letter to the staff. Class baskets will need to be in by the deadline of January 23.
Tables: Grace was able to locate 15 from one church so it was decided to rent all from one place.
Spirit Wear: We will ask Kristi about setting up a table of spirit wear at the auction.
Auction pay Terminals: Leanna will take care of.
Extra work Sessions: Monday, January 12th at 6:30 pm Mr. Dugan’s room
Hospitality: None at this time
Dates of Importance: Next meeting Monday, February 2, 6:30 pm Mr. Dugan’s Room.
Adjourned: 7:57pm
Monday, January 5, 2009
Meeting called to order at 6:30 pm. The following members present: Leanna Deters, Miriam Yovino, Shawna Stouder, Grace Shewmake, Jennifer Moran, Dean Deters.
Minutes from previous meeting December 1, 2008 were accepted as written (motion by Shawna).
Financial Report: Jennifer will update and e-mail to members. Transfer of $8,000 was made from money market to checking to cover auction expenses.
New Funding Requests: Dean Deters representing the elementary and middle school staff requested $1,608 for a two-part reading program.
a) “Reading Counts” for 3-5th grades: update the current software and procure all tests available for the program.
b) “Scholastic Reading Program” for grades 3-8: update current software and have tech support for staff
Motion to accept by Grace, Second by Jennifer. Motion Passed (Will be funded thru the academic fund).
Old Business: None
New Business: None
Fundraising and Community Events:
Auction:
Soliciting List- Leanna will e-mail.
Ticket reservations and donor slips: we are going to use generic sales order books. Get name, address, phone number, e-mail and sellers name on bottom. Also write a good description of the donated item and give the yellow copy to the donor. Reservations will be held until 6pm. If they pay cash, make a note on the ticket, if not, they can pay at the auction with cash, check or visa. Dinner tickets will be regular event tickets. Deadline for donations and ticket sales is January 23.
Decorations: Julie Domes will do table décor and displays for the live auction.
Entertainment: We are hoping the dance class can perform or some square dancers.
Certificates: Shawna will be printing and organizing. She is also printing the bid sheets.
Computer help: Leanna will check with the tech class and Ben Helvie will also be helping.
Child care: Grace will ask the Junior class, if they decline we will ask Miss Spencer and the Leadership class. The child care fee will be $10/child. Last year we had 58 children and spent $200 on food and had a$400 profit. The class will need to plan on 3:30 – 9:30 pm. We will ask Sabrina about purchasing the food again this year.
Desserts: Grace will organize
Spotters: We will ask the Equestrian team so that they may dress within our Ho-down theme and we will also ask them about decorating the entry way will hay, saddles, and tack.
Silent Auction: Display, we will need help setting this up
Auctioneer: we will ask Doug Barnes
Program: Leanna will send to the printer by January 29th.
Class/group projects: Leanna will distribute a letter to the staff. Class baskets will need to be in by the deadline of January 23.
Tables: Grace was able to locate 15 from one church so it was decided to rent all from one place.
Spirit Wear: We will ask Kristi about setting up a table of spirit wear at the auction.
Auction pay Terminals: Leanna will take care of.
Extra work Sessions: Monday, January 12th at 6:30 pm Mr. Dugan’s room
Hospitality: None at this time
Dates of Importance: Next meeting Monday, February 2, 6:30 pm Mr. Dugan’s Room.
Adjourned: 7:57pm
THANKS TO ALL WHO MADE THIS YEAR'S AUCTION AN INCREDIBLE EVENT
Thanks to you all, the auction was a great success. Perrydale School is strongly supported by those in and out of the community.
We now invite you to share with us your opinions on how PPC funds should be spent. You may attend PPC meetings the first Monday of each month except July or email us and let us know your dreams for Perrydale School.
GO PIRATES!
We now invite you to share with us your opinions on how PPC funds should be spent. You may attend PPC meetings the first Monday of each month except July or email us and let us know your dreams for Perrydale School.
GO PIRATES!
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