Minutes January 09

Perrydale Parent’s Club Meeting Minutes
Monday, January 5, 2009

Meeting called to order at 6:30 pm. The following members present: Leanna Deters, Miriam Yovino, Shawna Stouder, Grace Shewmake, Jennifer Moran, Dean Deters.

Minutes from previous meeting December 1, 2008 were accepted as written (motion by Shawna).

Financial Report: Jennifer will update and e-mail to members. Transfer of $8,000 was made from money market to checking to cover auction expenses.

New Funding Requests: Dean Deters representing the elementary and middle school staff requested $1,608 for a two-part reading program.
a) “Reading Counts” for 3-5th grades: update the current software and procure all tests available for the program.
b) “Scholastic Reading Program” for grades 3-8: update current software and have tech support for staff
Motion to accept by Grace, Second by Jennifer. Motion Passed (Will be funded thru the academic fund).
Old Business: None
New Business: None
Fundraising and Community Events:
Auction:
Soliciting List- Leanna will e-mail.
Ticket reservations and donor slips: we are going to use generic sales order books. Get name, address, phone number, e-mail and sellers name on bottom. Also write a good description of the donated item and give the yellow copy to the donor. Reservations will be held until 6pm. If they pay cash, make a note on the ticket, if not, they can pay at the auction with cash, check or visa. Dinner tickets will be regular event tickets. Deadline for donations and ticket sales is January 23.
Decorations: Julie Domes will do table décor and displays for the live auction.
Entertainment: We are hoping the dance class can perform or some square dancers.
Certificates: Shawna will be printing and organizing. She is also printing the bid sheets.
Computer help: Leanna will check with the tech class and Ben Helvie will also be helping.
Child care: Grace will ask the Junior class, if they decline we will ask Miss Spencer and the Leadership class. The child care fee will be $10/child. Last year we had 58 children and spent $200 on food and had a$400 profit. The class will need to plan on 3:30 – 9:30 pm. We will ask Sabrina about purchasing the food again this year.
Desserts: Grace will organize
Spotters: We will ask the Equestrian team so that they may dress within our Ho-down theme and we will also ask them about decorating the entry way will hay, saddles, and tack.
Silent Auction: Display, we will need help setting this up
Auctioneer: we will ask Doug Barnes
Program: Leanna will send to the printer by January 29th.
Class/group projects: Leanna will distribute a letter to the staff. Class baskets will need to be in by the deadline of January 23.
Tables: Grace was able to locate 15 from one church so it was decided to rent all from one place.
Spirit Wear: We will ask Kristi about setting up a table of spirit wear at the auction.
Auction pay Terminals: Leanna will take care of.
Extra work Sessions: Monday, January 12th at 6:30 pm Mr. Dugan’s room

Hospitality: None at this time
Dates of Importance: Next meeting Monday, February 2, 6:30 pm Mr. Dugan’s Room.
Adjourned: 7:57pm