October 2009 Minutes

PERRYDALE PARENTS CLUB
MEETING MINUTES
Tuesday, October 13, 2009
Mr. Dugan’s Room

Meeting called to order at 7:00pm with the following present: Helle Rudenklau, Diann Washburn, Mariam Yovino, Grace Shewmake, Kasia Marsters, Don Marsters, Julie Burg, Corinne Wallace, Susie Mendez, Jennifer Moran, Beth Bonnett, Nancy Johnston, Ginger Perkins, Paula Vincent, Marilyn Smith.

Minutes for September 2009 were approved with two corrections (under new business we deleted “PPC would pay $10/hr” and under fundraising and community events we corrected the number planned for the BBQ to be “300”)

Financial Report: Checking: $11,410.95
Money Market $9, 689.88
Jennifer’s computer is currently down and so the budget will be available at next meeting. No outstanding bills.
New Funding Requests: Middle school volleyball jerseys: The middle school volleyball jerseys> were 15 years old this year, and were "unacceptable" according to the> moms. One of the mom's understood (through the coach) that they had the> ok to go ahead and purchase new uniforms, which they then did (30 tops> and 20 shorts) for $995. It turned out the administration had not> approved this purchase and so the school would not fund it. Furthermore,> normal procedure would be to fundraise before a purchase so that was not> an option as well. Also, in the current economic climate, the school> does not want groups to request money from parents. The moms have raised> $585 so far to cover the cost of the jerseys. They will need an> additional $370 to reimburse the mom who purchased them. Motion made by> Grace, 2nd by Jennifer to fund the balance remaining (after continued> effort for money) at the next PPC meeting. Motion carried to pay the> balance ($370 or less). Helle will contact Lisa Mitchell to see if the> Boosters have made any money yet, and if they might be willing to fund> some/all of the balance.
*Clarification from the administration: The school had been told the jerseys would be donated with no cost to the district or the parents, which is one of the reasons they did not want to fund them after the fact. There is a rotation for new uniforms, and it was not time for the MS uniforms. Also, there is a procedure for fundraising. Fundraising efforts have to be cleared by the school and funds raised before a purchase, not after the fact. None of this was done.

Kindergarten scrapbooks: Paula Vincent requested for $300 to help cover the cost of 17 scrapbooks for this year. Several members present agreed that the scrapbooks are kept by the students for many years and are educational for the kindergarten students. Motion made by Mrs. Yovino, 2nd by Jennifer. Motion passed for $300

New Business: Dallas Chamber of Commerce has invited organizations to rent a table at an upcoming Halloween event. PPC declined because Perrydale has the upcoming Carnival.

Vote on Officers: Grace nominates Helle Rudenklau as the new president. Mrs. Yovino nominates Anna Scharf as the new Vice President. Both Accepted the nominations (Helle had spoken with Anna by phone earlier). Motion carried with a unanimous vote.

School Assemblies: Perrydale School has cut all funding for assemblies. Usually $2,000/yr. Mr. Deters will be meeting with the staff to help plan them if we are able to fund them. We agreed that we prefer school-wide assemblies (not just elementary) and we would like for them to be approved individually rather that as a whole.

Fundraising and Community Events: Auction!!! Shawna will not be leading the auction this year. We will miss her! Our first Auction meeting will be held on Thursday, October 22, 2009 at 6:45 pm in Mr. Dugan’s room.

Back to School BBQ review: definitely was a success! Next year we will plan for more food and find out about other school activities in advance because that added to our turn out.

e-scrip: Diann reports that we now have 112 enrolled. She had a nice write-up in the school newsletter. We are currently receiving $1,200/yr

Spirit wear: Mrs. Yovino reports that the school will be selling hoodies, crew shirts, short and long sleeved T-shirts and that they are sending out a flyer on Thursday. So if PPC wants to sell other items such as stadium chairs, umbrellas, blankets, or coffee mugs she can help us find a vendor.

Hospitality: Fall sports awards not yet scheduled

Meeting adjourned at 8:08 pm. Next meeting has been changed to Tuesday, November 17th at 6:45pm Mr. Dugan’s room. The next Auction meeting will be Thursday, November 12th at 6:45pm Mr. Dugan’s room