December 2008 Minutes

Perrydale Parents Club Meeting Minutes
Monday, December 1, 2008

Meeting called to order at 6:35 pm. The following members present: Grace Shewmake, Shawna Stouder, Jennifer Moran, Helle Ruddenklau, Leanna Deters.

Minutes from previous meeting November 3, 2008 were approved as written (motion by Grace).

Financial Report: Checking : $3, 144.90
Money Market: $ 16, 668.76
We received $105.62 from e-scrip. No outstanding requests at this time.
Jennifer will transfer $7,000 from savings to checking to cover the auction expenses.
The choir dresses were approved by an executive meeting ($234).

New Requests for Funds: Robin Stoutt and Craig Howlett request purchase of a second defibrillator for the new gym. This would provide one defib machine for each building complex. The machine cost is $1,500. Craig Howlett has offered to pay $500 of that if the PPC pays the other $1,000. Total requested is $1,000.
Tabled at this time. We will place this item on our “wish list” for after the February auction and promote this as a specialty item that can be specifically donated to at the auction.

Jennifer will locate the “wish list” for this upcoming year that was composed by the site council.

Old Business: Hutch has provided a list of materials for the storage room shelves. Leanna has visited area hardware stores and Sheridan Building Supply is donating 20- 8’ 2x4’s. The remainder of the lumber and supplies is estimated at $200. We also still need several clear storage totes (Sabrina is purchasing those). Jennifer made a motion that we keep the storage budget under $650. 2nd by Helle. Motion passed.

New Business: We would like to obtain a copy of the school budget. Grace will ask Julie the school accountant.

Fund raising and Community Events: Spirit wear has been ordered along with extra for sale.

Hospitality: Holiday food packing- we will provide food and snacks for the students that are packing.

Christmas Program: Sabrina may need help.

Auction: Shawna’s been busy! She has already been working on soliciting and has received several certificates.
Helle will solicit Rickreall area including Ag West, Polk County Fair. Leanna will ask the U of O. Leanna will e-mail the auction letter to all PPC contacts. We discussed auction software, entering merging, and printing.

Tickets- Discussed weather or not to have paper tickets this year; computer entry reservations vs. pay at the door. There will be 250 tickets/reservations. It was decided that if we run out of dinner tickets, people can still come to the auction and bid for free. But if there are dinner tickets still available at the door people must purchase them to attend the auction.

Decorations: Lisa Mitchell may be working on (Shawna will contact her). We will use the bandannas (Leanna will check with Miriam to see if she ordered extra), galvanized pails filled with stones with the possibility of having the first graders decorate cowboy boot cut-outs to put in them.

Display boards: Grace will donate cardboard and Leanna will ask Julie Domes to help with her creativity again this year.

Leanna will ask about the computer tech class about helping this year and we still need to find an organization willing to help close our auction in exchange for us helping them or donating to them.

Class baskets: Leanna will offer the opportunity in a letter to all classes.

Meeting adjourned at 8:15pm
Next meeting is Monday, January 5th at 6:30pm. Happy Holidays!