PERRYDALE PARENTS CLUB MINUTES

November 5, 2007
Mr. Dugan’s room
Called to order at
6:37 pm


The meeting was called to order with the following members present: Shawna Stouder, Miriam Yovino, Christy Starr, Corinne Wallace, Grace Shewmake, Lisa Mitchell, Sabrina Luffman, Tanni Swisher, Shawna Kellum, Leanna Deters, Jennifer Moran, Linda Boline, Harvey Prudhomme, Tracy McKee.

The minutes were read and approved from the last meeting.

TREASURER’S REPORT:
Savings acct: $5208.52
Checking acct: $9015.78


NEW REQUESTS FOR FUNDS:
Boys Basketball Team requested $240.00 to cover team warm-ups and shoes for players not able to afford them. Tracy McKee moved that PPC cover this expense. 2nd by Christy Starr. Motion passed.

Equestrian Team came to request funds for team shirts, registration and stall fees in the sum or $1440.00. Team expenses were discussed. Each rider must pay a state registration fee of $200 in order to compete. Stalls are $45.00 each per meet. There are 3 regular meets. The team may need up to 20 stalls per meet as several riders take more than 1 horse. Shawna Stouder moved that PPC cover team shirts for all riders not to exceed $300.00 total. Motion 2nd by Tracy McKee. Motion passed. Linda Boline will get an invoice to PPC and then we will make a check out to that company. The Equestrian team was asked to rework their budget to include estimated fundraising and other sources of income and revisit us at future meetings.

OLD BUSINESS:
Basket for Music basket auction: We had picked a sports theme. Everyone needs to bring donations to the school by thurs. Nov. 8th. Leanna will put basket together and deliver to Misty Matthews.

Laptop computer: It has been purchased along with a printer and 2 yr warranty. It has the auction software, Microsoft office, quick books and internal wireless internet. Corinne will use the laptop for PPC bookkeeping and she and Christy Starr will be working with the auction software.

NEW BUSINESS:
Anything is possible meeting update from Lisa Mitchell:
The carnival was the best ever and work has already started on next year’s.
Perrydale received a school improvement grant that added 1.5 positions.
The school basement has been rewired for a generator in case of power outages.
The school is accepting bids for a storage building.
Mrs. Mathews has been ORFF certified
FFA had 13 students go to national convention. They received the top honor for service aware in the nation along with a $1000.00 scholarship.
Senior tea is Dec 6th
Homecoming dance didn’t have any food or a photographer. This is a student lead event organized by the leadership class.
Site council meetings will now be the 1st wed. of the month led by Mrs. McCartney.
Next meeting is Mon. Nov 26th at 7:30 am

Benevolence fund: It was discussed that we need to be able to track how much financial need there is yearly so we will now be requiring each need to be accompanied by a funding request form. The form will NOT have any names of the children needing assistance but will have the amount needed, what it is for and when it is needed by. These needs will be addressed at each meeting. If a need can not wait until the next reg. meeting an emergency meeting of 3 board members will be called.

FUNDRAISING:
e-SCRIP: Shawna K. is still working to get the PPC enrolled. She is having issues with being able to reach the right person that can make the changes we need to make this work. She is making calls daily to try to get this working.

AUCTION:
Donation letter has been approved and is being printed on ivory paper this week. Corinne and Christy will keep all the business addresses and will make labels so that each business will get a letter mailed to them.

Auction software has been purchased and downloaded onto PPC laptop. Corrine and Christy will be working with it until next meeting.

All of last year’s business addresses have been divided into small groups by area. Members volunteered to take an area meaning they will contact each business and arrange pick up of donated items.
Dallas: Grace and Sabrina
Mon/Ind: Tanni
Rickreall: Lisa
Perrydale: Christy and Corinne
McMinville: Shawna Kellum
Salem: Tanni
Out of Area: Leanna

Tickets: Leanna and Tanni will design and have available at the next meeting. Cost is $15.00 per person

Class baskets: Miriam will deliver a letter about baskets to each grade school teacher and will coordinate those baskets. Miriam also volunteered to throw a party to the class whose basket goes for the most money. Each class or group will receive the money that their basket sells for at the auction.

Table cloths have been ordered and received. 20 black and 20 cardinal. Total cost $432.46. Less than renting them would have been.

Kitchen usage: Christy will research if we will need a Perrydale staff member to be present the whole time the caterer is in the kitchen. Shawna S. will then work with the caterer on what needs to be done.


DATES OF IMPORTANCE:
Auction work session Tues. Nov 13th 6pm in Dugan’s room
Fall choir concert and basket auction Thurs. Nov 15th 7 pm
Next reg. PPC meeting mon. Dec 3rd 6:30 pm in Dugan’s room
Senior Tea Thurs. Dec. 6th



Meeting adjourned at 8:35