October 1, 2007 meeting minutes

PERRYDALE PARENTS CLUB MINUTES
Monday Oct 1st 2007
Mr. Dugan’s room
Called to order at 6:30 pm


The meeting was called to order with the following members present: Shawna Stouder, Leanna Deters, Miriam Yovino, Grace Shewmake, Lisa Mitchell, Janice Nibler, Corinne Wallace, Shawna Kellum, Heather Awlasewicz, Tanni Swisher, Becca Young, Trina Comerford, Levi Comerford, Bri Hawes, Tracy McKee, Jennifer Moran, Helle Ruddenklau.

The minutes were read and approved from the last meeting with the correct banking amount inserted.

TREASURER’S REPORT:
Savings acct bal. is $5205.91.
Checking acct. bal. is about 11,900.00

PROPOSED APPROXIMATE PPC BUDGET (2007 – 2008):
Hospitality $1,500
Childcare $350
Teacher support ($100 each) $2,300
Auction $6,000
Athletic dept(in acct) $4,000
Bank Fees $30
PPC technology and supplies $2,000
Office Supplies $150
Registration & membership $150
_____________
$16,480

Becca was able to tell us that we have spent under $900 each of the last 2 yrs for hospitality, the athletic dept. has spent $927 from our account and we are not sure if $2,000 under the athletic heading was deposited with us.

NEW REQUESTS FOR FUNDS:
Choir reworked their request from last month for dress attire for concerts. There are 5 students that need financial help in purchasing dress attire. The amount requested is $347.50. Tracy moved that the PPC cover this expense. Grace seconded the motion. Motion passed.

Bri Hawes and Levi Comerford gave us an update on 2 projects the leadership and Junior class are working on in which they feel they will be requesting funds for in the future.
A tent with school name and logo that can be used for track meets, carnival, field day, football games, etc. At this point the est. cost is $3500.00. The leadership class is still working on quotes and finding business sponsorship.
Tablecloths in Perrydale colors. The Junior class is getting quotes on fabric to make tablecloths for Prom. They hoping the PPC will split the cost of the fabric with them once they get the quotes and seamstresses lined up. These could be used for Prom, auction and hospitality. No est. cost yet.

Logo Chairs: The leadership class plans to get sponsors for individual chairs from both businesses and the community. They would like the PPC to match their efforts chair for chair. PPC is willing to consider that if leadership would like to put together a proposal and present it at a meeting.



OLD BUSINESS:
Laptop Computer: Being bought 10/1/07 with a 2 yr. service contract for $650.00
Last year basket winners: checks delivered
Last year treasure chest: last items purchased
Auction software: decision made to be purchased soon.

NEW BUSINESS:
Liability ins.: Julie looking into if PPC can be underwritten on the schools policy. Corinne got a quote from State Farm for $175 - $300 yearly. If PPC is not able to go under the school policy we will purchase our own policy. Decision to purchase tabled until next meeting.

Non-profit mailing: Leanna’s research showed that it would cost us $350 to have so it has been declined as PPC doesn’t spend that much in postage in a year.

Highlights of Anything is possible meeting (Lisa Mitchell):
School Board’s proposed goals (to be voted on next board meeting) passed around.
Enrollment ----57% out of district
School still wants to purchase corner lot
Drain field moved for track construction
Track---to be started in June and hopefully finished in Sept.
Drinking fountains to be added to baseball and softball fields
Site counsel needs parent volunteers.
FFA Corn feed, blood drive and cancer walk all coming up this month

FUNDRAISING:
eScrip: Shawna Kellum presented the program that is in place at the school now. The school would like the PPC to take it over. Perrydale community members sign up on line and then when they shop at participating stores a portion of what they spend will be automatically electronically put into the PPC account. We agreed that we would run this. Shawna K. will take care of setting up the account #. We will need to decide how best to reach the community; fliers, booth at the corn feed, carnival, etc.

AUCTION:
Dallas High school cannot cater for us on Feb 16th. BJ Knofler has agreed to cater for the same price. There will NOT be any teacher wish list this year.
Official auction info is…Date --Sat Feb 16th, Place—Perrydale school, Caterer-- Sassy celebrations (BJ Knofler), Cost--$15.00 per person

ACTIVITIES:
Year-round garden. We discussed that there is a small area near the kindergarten that needs a little beautification.
Bingo Night: The PPC will shoot for the 1st Bingo night to be in Jan. We cannot make over $10,000.00 per year on Bingo without obtaining a license under our 501c3 tax status.

DATES OF IMPORTANCE:
Board meeting Monday Oct 8th. - 7:00 PM
FFA Corn feed Sat. Oct 13th – 5:00 PM
Auction work session Monday Oct 15th – 6:30 PM
Fall Carnival Thurs Oct 25th – 4-7:30 PM
Next PPC meeting Monday Nov 5th – 6:30 PM

Meeting adjourned at 8:20pm