PERRYDALE PARENTS CLUB MINUTES
November 5, 2007
Mr. Dugan’s room
Called to order at
6:37 pm
The meeting was called to order with the following members present: Shawna Stouder, Miriam Yovino, Christy Starr, Corinne Wallace, Grace Shewmake, Lisa Mitchell, Sabrina Luffman, Tanni Swisher, Shawna Kellum, Leanna Deters, Jennifer Moran, Linda Boline, Harvey Prudhomme, Tracy McKee.
The minutes were read and approved from the last meeting.
TREASURER’S REPORT:
Savings acct: $5208.52
Checking acct: $9015.78
NEW REQUESTS FOR FUNDS:
Boys Basketball Team requested $240.00 to cover team warm-ups and shoes for players not able to afford them. Tracy McKee moved that PPC cover this expense. 2nd by Christy Starr. Motion passed.
Equestrian Team came to request funds for team shirts, registration and stall fees in the sum or $1440.00. Team expenses were discussed. Each rider must pay a state registration fee of $200 in order to compete. Stalls are $45.00 each per meet. There are 3 regular meets. The team may need up to 20 stalls per meet as several riders take more than 1 horse. Shawna Stouder moved that PPC cover team shirts for all riders not to exceed $300.00 total. Motion 2nd by Tracy McKee. Motion passed. Linda Boline will get an invoice to PPC and then we will make a check out to that company. The Equestrian team was asked to rework their budget to include estimated fundraising and other sources of income and revisit us at future meetings.
OLD BUSINESS:
Basket for Music basket auction: We had picked a sports theme. Everyone needs to bring donations to the school by thurs. Nov. 8th. Leanna will put basket together and deliver to Misty Matthews.
Laptop computer: It has been purchased along with a printer and 2 yr warranty. It has the auction software, Microsoft office, quick books and internal wireless internet. Corinne will use the laptop for PPC bookkeeping and she and Christy Starr will be working with the auction software.
NEW BUSINESS:
Anything is possible meeting update from Lisa Mitchell:
The carnival was the best ever and work has already started on next year’s.
Perrydale received a school improvement grant that added 1.5 positions.
The school basement has been rewired for a generator in case of power outages.
The school is accepting bids for a storage building.
Mrs. Mathews has been ORFF certified
FFA had 13 students go to national convention. They received the top honor for service aware in the nation along with a $1000.00 scholarship.
Senior tea is Dec 6th
Homecoming dance didn’t have any food or a photographer. This is a student lead event organized by the leadership class.
Site council meetings will now be the 1st wed. of the month led by Mrs. McCartney.
Next meeting is Mon. Nov 26th at 7:30 am
Benevolence fund: It was discussed that we need to be able to track how much financial need there is yearly so we will now be requiring each need to be accompanied by a funding request form. The form will NOT have any names of the children needing assistance but will have the amount needed, what it is for and when it is needed by. These needs will be addressed at each meeting. If a need can not wait until the next reg. meeting an emergency meeting of 3 board members will be called.
FUNDRAISING:
e-SCRIP: Shawna K. is still working to get the PPC enrolled. She is having issues with being able to reach the right person that can make the changes we need to make this work. She is making calls daily to try to get this working.
AUCTION:
Donation letter has been approved and is being printed on ivory paper this week. Corinne and Christy will keep all the business addresses and will make labels so that each business will get a letter mailed to them.
Auction software has been purchased and downloaded onto PPC laptop. Corrine and Christy will be working with it until next meeting.
All of last year’s business addresses have been divided into small groups by area. Members volunteered to take an area meaning they will contact each business and arrange pick up of donated items.
Dallas: Grace and Sabrina
Mon/Ind: Tanni
Rickreall: Lisa
Perrydale: Christy and Corinne
McMinville: Shawna Kellum
Salem: Tanni
Out of Area: Leanna
Tickets: Leanna and Tanni will design and have available at the next meeting. Cost is $15.00 per person
Class baskets: Miriam will deliver a letter about baskets to each grade school teacher and will coordinate those baskets. Miriam also volunteered to throw a party to the class whose basket goes for the most money. Each class or group will receive the money that their basket sells for at the auction.
Table cloths have been ordered and received. 20 black and 20 cardinal. Total cost $432.46. Less than renting them would have been.
Kitchen usage: Christy will research if we will need a Perrydale staff member to be present the whole time the caterer is in the kitchen. Shawna S. will then work with the caterer on what needs to be done.
DATES OF IMPORTANCE:
Auction work session Tues. Nov 13th 6pm in Dugan’s room
Fall choir concert and basket auction Thurs. Nov 15th 7 pm
Next reg. PPC meeting mon. Dec 3rd 6:30 pm in Dugan’s room
Senior Tea Thurs. Dec. 6th
Meeting adjourned at 8:35
Saturday, November 17, 2007
Monday, October 08, 2007
October 1, 2007 meeting minutes
PERRYDALE PARENTS CLUB MINUTES
Monday Oct 1st 2007
Mr. Dugan’s room
Called to order at 6:30 pm
The meeting was called to order with the following members present: Shawna Stouder, Leanna Deters, Miriam Yovino, Grace Shewmake, Lisa Mitchell, Janice Nibler, Corinne Wallace, Shawna Kellum, Heather Awlasewicz, Tanni Swisher, Becca Young, Trina Comerford, Levi Comerford, Bri Hawes, Tracy McKee, Jennifer Moran, Helle Ruddenklau.
The minutes were read and approved from the last meeting with the correct banking amount inserted.
TREASURER’S REPORT:
Savings acct bal. is $5205.91.
Checking acct. bal. is about 11,900.00
PROPOSED APPROXIMATE PPC BUDGET (2007 – 2008):
Hospitality $1,500
Childcare $350
Teacher support ($100 each) $2,300
Auction $6,000
Athletic dept(in acct) $4,000
Bank Fees $30
PPC technology and supplies $2,000
Office Supplies $150
Registration & membership $150
_____________
$16,480
Becca was able to tell us that we have spent under $900 each of the last 2 yrs for hospitality, the athletic dept. has spent $927 from our account and we are not sure if $2,000 under the athletic heading was deposited with us.
NEW REQUESTS FOR FUNDS:
Choir reworked their request from last month for dress attire for concerts. There are 5 students that need financial help in purchasing dress attire. The amount requested is $347.50. Tracy moved that the PPC cover this expense. Grace seconded the motion. Motion passed.
Bri Hawes and Levi Comerford gave us an update on 2 projects the leadership and Junior class are working on in which they feel they will be requesting funds for in the future.
A tent with school name and logo that can be used for track meets, carnival, field day, football games, etc. At this point the est. cost is $3500.00. The leadership class is still working on quotes and finding business sponsorship.
Tablecloths in Perrydale colors. The Junior class is getting quotes on fabric to make tablecloths for Prom. They hoping the PPC will split the cost of the fabric with them once they get the quotes and seamstresses lined up. These could be used for Prom, auction and hospitality. No est. cost yet.
Logo Chairs: The leadership class plans to get sponsors for individual chairs from both businesses and the community. They would like the PPC to match their efforts chair for chair. PPC is willing to consider that if leadership would like to put together a proposal and present it at a meeting.
OLD BUSINESS:
Laptop Computer: Being bought 10/1/07 with a 2 yr. service contract for $650.00
Last year basket winners: checks delivered
Last year treasure chest: last items purchased
Auction software: decision made to be purchased soon.
NEW BUSINESS:
Liability ins.: Julie looking into if PPC can be underwritten on the schools policy. Corinne got a quote from State Farm for $175 - $300 yearly. If PPC is not able to go under the school policy we will purchase our own policy. Decision to purchase tabled until next meeting.
Non-profit mailing: Leanna’s research showed that it would cost us $350 to have so it has been declined as PPC doesn’t spend that much in postage in a year.
Highlights of Anything is possible meeting (Lisa Mitchell):
School Board’s proposed goals (to be voted on next board meeting) passed around.
Enrollment ----57% out of district
School still wants to purchase corner lot
Drain field moved for track construction
Track---to be started in June and hopefully finished in Sept.
Drinking fountains to be added to baseball and softball fields
Site counsel needs parent volunteers.
FFA Corn feed, blood drive and cancer walk all coming up this month
FUNDRAISING:
eScrip: Shawna Kellum presented the program that is in place at the school now. The school would like the PPC to take it over. Perrydale community members sign up on line and then when they shop at participating stores a portion of what they spend will be automatically electronically put into the PPC account. We agreed that we would run this. Shawna K. will take care of setting up the account #. We will need to decide how best to reach the community; fliers, booth at the corn feed, carnival, etc.
AUCTION:
Dallas High school cannot cater for us on Feb 16th. BJ Knofler has agreed to cater for the same price. There will NOT be any teacher wish list this year.
Official auction info is…Date --Sat Feb 16th, Place—Perrydale school, Caterer-- Sassy celebrations (BJ Knofler), Cost--$15.00 per person
ACTIVITIES:
Year-round garden. We discussed that there is a small area near the kindergarten that needs a little beautification.
Bingo Night: The PPC will shoot for the 1st Bingo night to be in Jan. We cannot make over $10,000.00 per year on Bingo without obtaining a license under our 501c3 tax status.
DATES OF IMPORTANCE:
Board meeting Monday Oct 8th. - 7:00 PM
FFA Corn feed Sat. Oct 13th – 5:00 PM
Auction work session Monday Oct 15th – 6:30 PM
Fall Carnival Thurs Oct 25th – 4-7:30 PM
Next PPC meeting Monday Nov 5th – 6:30 PM
Meeting adjourned at 8:20pm
Sunday, September 23, 2007
October 1, 2007 Meeting Agenda
PERRYDALE PARENTS CLUB MEETING AGENDA
Monday, October 1, 2007
In Mr. Dugan’s room at 6:30 PM
Child Care will be provided outside and/or in the old gym by Katie Traylor and Danielle Cameron. Katie and Danielle are Western Oregon University students and also the regular childcare attendants for Dallas United Methodist Church. They are very qualified and have been background checked. Please welcome them!
Greetings/Read and approve last meetings minutes
Financial Report
· Checking/Money Market
· Proposed budget for PPC for 2007-2008
Requests for funds
Old Business
· Laptop computer report
· Payment for class basket winners from last year
· Any treasure chest items still to be purchased
New Business
· Report on Anything Is Possible meeting – Lisa Mitchell
· Insurance Coverage for PPC
· Non-profit mailing priviledges
· Basket for Mrs. Matthew’s auction
Fundraising
· Auction
· Escrip
· Logo Chair Fundraiser idea : Individual buys a chair and the PPC matches, High School Leadership will run the fundraiser.
Activities
· Year-round garden
· Bingo Night Kick-Off
Open floor
Closing
Monday, September 17, 2007
PERRYDALE PARENTS CLUB MINUTES
Monday, Sept. 10, 2007
Mr. Dugan’s room
Called to order at 6:37 pm
The meeting was called to order with the following members present: Shawna Stouder, Miriam Yovino, Leanna Deters, Lisa Mitchell, Diann Washburn, Grace Shewmake, Tracy McKee, Jennifer Moran, Shawna Kellum, Janeen Thomson, Sabrina Luffman, Trina Comerford, Tanni Swisher, and Brooke Spencer.
The minutes were read and approved from the last meeting.
TREASURER’S REPORT: New account was opened with the new 501C3 tax ID # 93-6000873. The new signers on the acct. are Corinne Wallace, Leanna Deters, Tracy Mckee, and Sabrina Luffman. We now have a club debit card. This can be used by members to purchase hospitality items, or make online purchases.
Money market acct. balance is
Checking acct. balance is
The Perrydale foundation is disbanding. They are looking into being able to gift their money to us as another 501C3. If they are not able to do that, it was suggested that they might want to purchase a big-ticket item for the school, like logo chairs. Becca Young is coordinating the transfer; she was not present at the meeting.
REQUESTS FOR FUNDS:
Choir. Ms. Mathews would like us to help purchase some matching dress clothes for the choir to wear when performing. Estimate of $80.00 per dress or a total of $1360.00. With much discussion it was decided to ask Ms. Mathews to consider getting the kids matching vests, cummerbunds or ties that could be reused for a few years. We also mentioned that she ask the parents of choir members to help pay for dresses that cannot be used year after year. Decision tabled until we get more input from Ms. Mathews.
High School Leadership (Brooke Spencer) asked that we purchase an IPod. It is to be used for the music at school dances, assemblies and during breaks in basketball games etc. It will be kept locked and must be checked out to use. This will give the school much better access to music with I Tunes. It will also be more cost effective. Estimated cost $200.00. Motion made to purchase by Shawna, 2nd by Tracy. Motion passed. Brooke will purchase and submit receipt for reimbursement or Corrine will order on line with new debit card.
High School leadership (Brooke Spencer) asked that we purchase 2 Play Stations with 2 Dance, Dance Revolution pads with software and Guitar Hero with software. This would be used by the whole school during lunch and possibly in assemblies. Being an interactive game it makes the players move around. This would give students more activity options during lunch. Estimated cost $572.74. Motion made to purchase by Tracey. 2nd by Tanni. Motion passed. Brooke will purchase and submit receipts for reimbursement or Corinne will order on line.
OLD BUSINESS:
501C3 non-profit status was granted. Our tax ID # is 93-6000873. Anyone that donates to us can use it as a tax deduction now.
Laptop computer report. Mark Luffman has been researching and needs some direction on what we need. We want to be able to run our new auction software, Microsoft Excel, Microsoft Word, and Quick Books. We also would like it to have wireless internet capability. In addition we would like a compatible fast printer purchased. Motion made to have Mark purchase laptop and printer not to exceed $800.00 by Tracey. 2nd by Tanni. Motion passed. Mark and Sabrina will order or purchase a laptop and printer so that we can start using by next meeting, hopefully.
Payment to last year’s basket auction winners. We are waiting to get our new checks. Corinne will make checks out to the 8th grade and junior classes for their winning baskets as soon as she gets the new checks.
Treasure chest items left…Mrs. Lawson still has a couple of last minute items to order. Corinne to help her do that soon. That is the last of the items to be purchased.
Money for Teachers. Follow up from prior discussion about allotting each teacher an amount of money to use each year on classroom items, which would not have to pre-approved. Motion was made by Tracy that the PPC reimburse each educational staff member (21 total) up to $100.00 per year for items purchased for their classrooms or students use. 2nd by Diann. Motion passed. Corinne is going to make up a work sheet that will allow each staff member to keep track of monies spent and reimbursed. Each staff member will be responsible for turning in receipts with a copy of the form by June 1st of each year in order for the PPC to reimburse them.
NEW BUSINESS:
New funding request form. There is a new form that allows us to track what was approved and when it was paid for.
Representatives for meetings. Leanna asked if anyone would like to be the PPC representative to the following meetings
Board meetings. They meet on the 2nd Monday of the month at 7pm in Ms. Spencer’s room. Tanni Swisher volunteered.
Anything is possible. Meets the last Thurs. of the month at 7 am in the school library. Lisa Mitchell volunteered.
Leadership meetings. We don’t know when they meet during school. We will get more info on when they meet.
Reader board. The school can use some volunteer labor in getting things up on the reader boards weekly. Leanna will try to help out the week before PPC meetings. If anyone is interested in helping please talk to Leanna.
Logo Chairs. Mrs. Stoutt got a bid on buying 36 Logo chairs with holder for $4851.00. Leanna found 2 web sites where they could be purchased for slightly less. We did not want to spend that amount for logo chairs, but were willing to share the cost. It was suggested that Mrs. Stoutt ask Becca Young if Foundation monies could be used for that. Tabled for now. We need more info before making a decision.
AUCTIION:
Date of Feb 9th 2008 is a conflict with Andie Kohlmeyer’s wedding. We need to decide if changing the date will make a difference in the overall attendance at the auction.
Tanni and Corinne are going to visit Green Villa to see if it big enough for the auction before we decide to change the date. As of now we have the Fairgrounds booked for Feb 9th. Auction work sessions will be held the 3rd Monday at 6:30pm in Mr. Dugan’s room starting September 17th.
DATES OF IMPORTANCE:
Auction work session Monday Sept 17th 6:30 pm in Mr. Dugan’s room
Next PPC meeting Monday Oct 1st 6:30pm in Mr. Dugan’s room.
Meeting adjourned at 8:53 pm
Monday, Sept. 10, 2007
Mr. Dugan’s room
Called to order at 6:37 pm
The meeting was called to order with the following members present: Shawna Stouder, Miriam Yovino, Leanna Deters, Lisa Mitchell, Diann Washburn, Grace Shewmake, Tracy McKee, Jennifer Moran, Shawna Kellum, Janeen Thomson, Sabrina Luffman, Trina Comerford, Tanni Swisher, and Brooke Spencer.
The minutes were read and approved from the last meeting.
TREASURER’S REPORT: New account was opened with the new 501C3 tax ID # 93-6000873. The new signers on the acct. are Corinne Wallace, Leanna Deters, Tracy Mckee, and Sabrina Luffman. We now have a club debit card. This can be used by members to purchase hospitality items, or make online purchases.
Money market acct. balance is
Checking acct. balance is
The Perrydale foundation is disbanding. They are looking into being able to gift their money to us as another 501C3. If they are not able to do that, it was suggested that they might want to purchase a big-ticket item for the school, like logo chairs. Becca Young is coordinating the transfer; she was not present at the meeting.
REQUESTS FOR FUNDS:
Choir. Ms. Mathews would like us to help purchase some matching dress clothes for the choir to wear when performing. Estimate of $80.00 per dress or a total of $1360.00. With much discussion it was decided to ask Ms. Mathews to consider getting the kids matching vests, cummerbunds or ties that could be reused for a few years. We also mentioned that she ask the parents of choir members to help pay for dresses that cannot be used year after year. Decision tabled until we get more input from Ms. Mathews.
High School Leadership (Brooke Spencer) asked that we purchase an IPod. It is to be used for the music at school dances, assemblies and during breaks in basketball games etc. It will be kept locked and must be checked out to use. This will give the school much better access to music with I Tunes. It will also be more cost effective. Estimated cost $200.00. Motion made to purchase by Shawna, 2nd by Tracy. Motion passed. Brooke will purchase and submit receipt for reimbursement or Corrine will order on line with new debit card.
High School leadership (Brooke Spencer) asked that we purchase 2 Play Stations with 2 Dance, Dance Revolution pads with software and Guitar Hero with software. This would be used by the whole school during lunch and possibly in assemblies. Being an interactive game it makes the players move around. This would give students more activity options during lunch. Estimated cost $572.74. Motion made to purchase by Tracey. 2nd by Tanni. Motion passed. Brooke will purchase and submit receipts for reimbursement or Corinne will order on line.
OLD BUSINESS:
501C3 non-profit status was granted. Our tax ID # is 93-6000873. Anyone that donates to us can use it as a tax deduction now.
Laptop computer report. Mark Luffman has been researching and needs some direction on what we need. We want to be able to run our new auction software, Microsoft Excel, Microsoft Word, and Quick Books. We also would like it to have wireless internet capability. In addition we would like a compatible fast printer purchased. Motion made to have Mark purchase laptop and printer not to exceed $800.00 by Tracey. 2nd by Tanni. Motion passed. Mark and Sabrina will order or purchase a laptop and printer so that we can start using by next meeting, hopefully.
Payment to last year’s basket auction winners. We are waiting to get our new checks. Corinne will make checks out to the 8th grade and junior classes for their winning baskets as soon as she gets the new checks.
Treasure chest items left…Mrs. Lawson still has a couple of last minute items to order. Corinne to help her do that soon. That is the last of the items to be purchased.
Money for Teachers. Follow up from prior discussion about allotting each teacher an amount of money to use each year on classroom items, which would not have to pre-approved. Motion was made by Tracy that the PPC reimburse each educational staff member (21 total) up to $100.00 per year for items purchased for their classrooms or students use. 2nd by Diann. Motion passed. Corinne is going to make up a work sheet that will allow each staff member to keep track of monies spent and reimbursed. Each staff member will be responsible for turning in receipts with a copy of the form by June 1st of each year in order for the PPC to reimburse them.
NEW BUSINESS:
New funding request form. There is a new form that allows us to track what was approved and when it was paid for.
Representatives for meetings. Leanna asked if anyone would like to be the PPC representative to the following meetings
Board meetings. They meet on the 2nd Monday of the month at 7pm in Ms. Spencer’s room. Tanni Swisher volunteered.
Anything is possible. Meets the last Thurs. of the month at 7 am in the school library. Lisa Mitchell volunteered.
Leadership meetings. We don’t know when they meet during school. We will get more info on when they meet.
Reader board. The school can use some volunteer labor in getting things up on the reader boards weekly. Leanna will try to help out the week before PPC meetings. If anyone is interested in helping please talk to Leanna.
Logo Chairs. Mrs. Stoutt got a bid on buying 36 Logo chairs with holder for $4851.00. Leanna found 2 web sites where they could be purchased for slightly less. We did not want to spend that amount for logo chairs, but were willing to share the cost. It was suggested that Mrs. Stoutt ask Becca Young if Foundation monies could be used for that. Tabled for now. We need more info before making a decision.
AUCTIION:
Date of Feb 9th 2008 is a conflict with Andie Kohlmeyer’s wedding. We need to decide if changing the date will make a difference in the overall attendance at the auction.
Tanni and Corinne are going to visit Green Villa to see if it big enough for the auction before we decide to change the date. As of now we have the Fairgrounds booked for Feb 9th. Auction work sessions will be held the 3rd Monday at 6:30pm in Mr. Dugan’s room starting September 17th.
DATES OF IMPORTANCE:
Auction work session Monday Sept 17th 6:30 pm in Mr. Dugan’s room
Next PPC meeting Monday Oct 1st 6:30pm in Mr. Dugan’s room.
Meeting adjourned at 8:53 pm
Friday, September 07, 2007
September Agenda
PERRYDALE PARENTS CLUB MEETING AGENDA
Monday, September 10, 2007
In Mr. Dugan’s Room@6:30pm
Closing
Monday, September 10, 2007
In Mr. Dugan’s Room@6:30pm
Greetings/Read and approve last meetings minutes
· Drawing results
Financial Report
· Checking/Money Market
· Foundation Monies transfer
Requests for funds
Old Business
· 501c3 non-profit status granted
· Laptop computer report
· Payment for class basket winners from last year
· Any treasure chest items still to be purchased
New Business
· Funding request form
· Representatives for Leadership meetings, board meetings, and Anything is Possible meetings
· Reader board and phone announcements
Fundraising
· Auction
o Job delegation
o Budget approval
o Donation letter approval—raise price, shorten letter, call first
o Division of phone list
o Place for auction
o Theme
o Auction Software
· Escrip
Activities
· Year-round garden
Open floor
Closing
Sunday, August 26, 2007
THE PPC MEETS THE FIRST MONDAY OF EVERY MONTH
(EXCLUDING JULY AND HOLIDAYS) AT 6:30 PM
IN MR. DUGAN'S ROOM IN THE MIDDLE SCHOOL
CHILDCARE IS PROVIDED
ANY PERRYDALE SCHOOL PARENT, STAFF, ALUMNI, OR FRIENDS OF PERRYDALE SCHOOL ARE WELCOME AND BECOME VOTING MEMBERS UPON THEIR SECOND MEETING ATTENDED.
PLEASE CALL LEANNA DETERS IF YOU HAVE ANY QUESTIONS 503-831-3303
PPC OFFICERS FOR 2007-2008
PRESIDENT -- LEANNA DETERS
VICE PRESIDENT -- TANNI SWISHER
TREASURER -- CORINNE WALLACE
SECRETARY -- SHAWNA STOUDER
HOSPITALITY -- SABRINA LUFFMAN
Perrydale Parents' Club Minutes
Aug. 7, 2007
Perrydale Church
Called to order at 6:37pm
Members present: Sabrina Luffman, Leanna Deters, Corinne Wallace, Tracy McKee, and Shawna Stouder.
Minutes were read with 1 correction; “Hospitality update – Corinne will go ahead and get a check for $94.91 to cover the cost of ice cream bars.” June minutes approved with the 1 change.
Financial Report: No report as Becca Young was not present.
Requests for funds:
Jump drives—Leanna had researched the usefulness of each student having their own jump drive. It was agreed that at this time there is NOT enough interest to purchase jump drives. The group will be happy to address this issue again in the future if there is more interest from the school.
Bleachers—discussed purchasing another set of bleachers for the sports fields. This would give each of the 4 baseball/softball fields their own set of bleachers. Discussion tabled for now as Perrydale Foundation may want to purchase them. Shawna to follow up with Becca about foundations interest.
PPC Business:
Government status update – Leanna has not heard from anyone concerning any more questions on the applications so she believes it is in process if not already approved. The booster box in the school office has not been checked during the summer so the approval may be sitting there. Tracy will need copy of 501C3 paperwork when we get it to change our bank accounts.
Laptop Purchase-- Sabrina is still researching. No recommendation yet.
Merchant services-- Tracy will find out how much it will cost to arrange to take credit cards at the auction. Tracey will also arrange for a debit card for hospitality use. Sabrina, Leanna, Corinne and Tracy all need to sign as new signature card at the bank.
Explanation of officer positions – President - Leanna Deters, Vice pres- Tanni Swisher, Sec – Shawna Stouder, Treas. – Corinne Wallace, Hospitality – Sabrina Luffman, Auction Chair – Michelle Carmona. Sabrina and Corinne discussed duties for hospitality. A school calendar will be obtained so that Sabrina will know the events that need refreshments. Corinne will continue to help Sabrina as needed. Corinne asked that all receipts be labeled with member’s name as well as what purchased. They can be brought to a meeting or put in the folder in the booster box. Corinne will check the booster box and make out checks once per week while school is in session.
Bulletin Board – Sabrina will decorate part of the board outside the office. She would like to put a picture of every member up so people may start to recognize us and ask about PPC. Pictures will be taken at registrations so be sure to stop by and get your picture taken.
PPC EVENTS:
Registration & Raffle –We will have a booth again this year. Leanna will be at the booth Tues. from 7:30 to noon. Sabrina will then take over until 3:30. Sabrina will man the booth Wed. from 12:30 until 4pm. Leanna will then take over until 7Pm. If anyone else is able to help out, please call Leanna and let her know what you are able to do. Leanna will e-mail last year’s brochure to Shawna to rework for this year. Sabrina requested that we have a sign up/ interest sheet handy to allow parents to volunteer for hospitality. Every person that returns an interest form will be entered into the Raffle. Interest forms will be available at conferences as well. Forms can be placed in a drop box in the office. Sabrina will make this box. Due date for the drawing is Thurs. Sept 6th. 1st place is tickets to a winterhawks game, 2nd place is a bike lock. Leanna will bring some toys to the booth for the younger kids to play with while parents are getting the older kids registered. This was a big hit last year.
Kick Off Event - discussion about doing something for the 1st home football game. Shawna will check with the school to see if anyone is planning anything. We agreed we would like to help with something but not plan anything new.
Community Project for the School – discussed ways to get more people involved and interested. Discussed sponsoring a bingo night to include the whole community. It has been successful in the past. Agreed to address again later after seeing the school calendar.
Auction – Place --Fairgrounds is booked for sat Feb 9th. The sound system will need to be looked into before the auction. We will need to get supplemental insurance. The cost will be $300.00 from Lance Graber 503 364 5551. This may be covered by the alcohol server if we hire 1. Discussed looking into holding auction at Breckenridge winery. They expressed interest to Trina last year.
Software – Michelle and Shawna went to a demonstration in June and would like to recommend that the PPC purchase the software we saw. Michelle has all the details for the software recommended.
Caterer --- Shawna has talked to Penny Johnson at Dallas High school. Penny had some great, cost effective ideas that included the Dallas FFA. We agreed that we would like her to include drinks, plates, plastic ware etc. Shawna will follow up with Penny as school starts to get an actual menu and quote to be presented at the next meeting.
Class Baskets -- We will draft a letter with a list of themes and a deadline at the next meeting. This will be handed out to teachers early Sept so that they will have plenty of time to put together baskets.
Important Dates: Registration for School Aug 14, 7 – 3:30, Aug 15, Noon – 7
Next PPC meeting Monday Sept 10th 6:30 pm in Dugan’s room
Meeting adjourned at 8:13 pm
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