By-Laws

Perrydale Parents Club
By-Laws
Adopted by the governing body on May 4, 2006
Amended by the governing body on May 5, 2008

Article I
A. Name. The name of and location of this organization shall be Perrydale Parents Club (PPC), 7455 Perrydale Rd., Amity, Oregon 97101. All correspondence should be sent to Perrydale Parents Club, PO Box 305, Dallas, OR 97338 or emailed to perrydale2007@gmail.com.

Article II
A. Mission. The mission of the Perrydale PC is as follows:
1. To nurture the relationship between home and school so that parents and teachers may cooperate intelligently in the education of the child.
2. To enhance the educational and extracurricular facilities and opportunities for the students of Perrydale School District that is not otherwise provided for in the school budgets.
3. To foster positive school/community relationships through fundraising and family/community activities.

Article III
A. Membership. The membership of Perrydale PC shall be:
1. All parents and/or legal guardians of students who currently attend Perrydale School.
2. All current faculty and staff.
3. All alumni, family, friends of Perrydale School.
4. All members shall be Voting Members at the attendance of their second meeting. Voting Members shall have the right to vote on all issues before the membership, to elect officers and to hold office. All members shall have the privilege of making motions and serving on committees.

Article IV
A. Officers. The Officers of the Perrydale PC shall consist of a President, Vice President, Treasurer, Secretary, and Hospitality Chairperson. All Officers shall be members of the Executive Committee, which may, on occasion, hold meetings separate from General PC Meetings. Officers shall:
1. Give final approval of all fundraisers, activities and services to be provided during the current school year.
2. Set the calendar in the Summer for the upcoming school year.
3. Have one vote.
4. Approve the budget and financial report monthly
5. Deliver all appropriate records to the President.
6. Attend all General and Executive Committee meetings.
7. Perform the duties set forth below.
B. Officers’ Duties: The duties for each position are as follows:
President: The President shall be the principal executive officer of the organization and shall:
a. supervise and control all of the activities of the organization.
b. preside at all meetings of the organization or appoint another officer to act in their absence.
c. vote only in the case of a tie in the vote of the Executive Committee or General Membership
d. coordinate the work of the officers and be a standing member on all fundraising and activities committees.
e. be a check signer with the treasurer.
f. be the direct contact to the school and its administration.
Vice-President The Vice President shall:
a. assist the President and perform the duties of the President in the absence or disability of the President to act.
Treasurer: The Treasurer shall:
a. have charge of and be responsible for all funds of the organization and shall receive and give receipts for monies due and payable from all sources.
b. deposit such funds in such banks or other organizations as are selected by the Committee. The Treasurer and the President shall be the two signatories on these accounts.
c. make disbursements as authorized by the membership in accordance with the budget adopted by the membership.
d. present a financial report at each General Membership Meeting of the membership and at other times as requested by the Executive Committee; and shall make a full written report at the end of the current school year.
Secretary: The Secretary shall:
a. record the minutes of all meetings of the organization and of the Executive Board Committee.
b. post the minutes, in the Perrydale Library and have copies available for the attendees at subsequent general membership and Executive Committee meetings.
c. keep a binder with the current by-laws and minutes of all the general and Executive Committee meetings throughout the year and be prepared to refer to them as necessary.
d. prepare the official list of nominees for office, tally the votes and announce election results.
e. provide an article to the school newsletter editor monthly updating on all club activities.
Hospitality Chairman: The Hospitality Chairman shall:
a. work closely with school teachers and administration providing refreshments when needed for awards, concerts and events.
b. Purchase all supplies necessary for hospitality events.

Article V
A. Meetings
1. General Membership Meetings: General meetings shall be held on a monthly basis as determined at the first general meeting of the current school year. General Meetings shall not be held during the month of July. Meetings will be held during the most uncommon work hours, i.e. before 8:30 am or after 5:30 PM weekdays, to insure that a majority of members may be present. Meetings will be advertised in the school newsletter and or with flyers sent home with students.
a. Voting procedures at general meetings will be as follows: Any member except the President (or Vice-President if acting in place of the President) may bring a motion to the floor; another voting member must second the motion. The President (or Vice President acting as President) will call the vote. There must be at least 5 voting members present to call a vote. Simple majority rules.
2. Executive Committee Meetings: May be called when an approval for funds is needed prior to the next scheduled General Membership Meeting. There must be a minimum of three Board Members present and one must be the President or the Vice President. There may be an attempt to contact all members via a common communication.
3. Work Session Meetings: As needed throughout the year, special Work Session Meetings may be called to: a. present a report of plans, projects, activities, etc., at the regular meetings.
B. Voting shall only take place at General or Executive meetings.



Article VI
A. Elections
1. Elections will be held at the last General Meeting in June of the school year.
2. Only one person will be allowed to fill each position.
3. Nominations will be taken from the floor or in writing at the May General Meeting and through flyers distributed at the schools. Only two nominees per position will be placed on the ballot. If more than two persons are nominated for a position, the current Executive Committee will conduct interviews and determine two nominees to be placed on the ballot.
4. Votes will be taken from the eligible voters present at the June General Meeting.
5. Voting results will be tallied by the Secretary and announced at the meeting.
6. Newly-elected officers will take office and begin performing their duties at the August General Meeting and will continue for one year, when an election will again be held at the June General Meeting.
7. No officer will be a full-time staff member of Perrydale School District.

Article VII
A. Benefactors the club will offer scholarships to students of Perrydale High School if funding is allowed under our status with the IRS. Support of political candidates will not be permitted
1. Scholarship
a. Scholarship information will be presented to Seniors at the same time as their Jostens or other like company distributes material to prospective graduates.
c. Candidates will be interviewed after completing an application by a minimum of three club members.
d. Recipient (s) will be required to present a short bio, goals and plans to club at September general meeting or via an acceptable proxy.
b. Recipient (s) will be required to have a 2.5 GPA for first term and be accepted and registered for second term prior to receiving funding.

Article VIII
A. Fundraising will take place with an annual auction and other fundraisers, not to exclude Bingo.
1. All state and federal laws will be investigated and followed for Bingo.

Article IX
A. Dissolution Provision: In the event that the PPC dissolves, all assets and monies become property of Perrydale School District.

October 2009 Minutes

PERRYDALE PARENTS CLUB
MEETING MINUTES
Tuesday, October 13, 2009
Mr. Dugan’s Room

Meeting called to order at 7:00pm with the following present: Helle Rudenklau, Diann Washburn, Mariam Yovino, Grace Shewmake, Kasia Marsters, Don Marsters, Julie Burg, Corinne Wallace, Susie Mendez, Jennifer Moran, Beth Bonnett, Nancy Johnston, Ginger Perkins, Paula Vincent, Marilyn Smith.

Minutes for September 2009 were approved with two corrections (under new business we deleted “PPC would pay $10/hr” and under fundraising and community events we corrected the number planned for the BBQ to be “300”)

Financial Report: Checking: $11,410.95
Money Market $9, 689.88
Jennifer’s computer is currently down and so the budget will be available at next meeting. No outstanding bills.
New Funding Requests: Middle school volleyball jerseys: The middle school volleyball jerseys> were 15 years old this year, and were "unacceptable" according to the> moms. One of the mom's understood (through the coach) that they had the> ok to go ahead and purchase new uniforms, which they then did (30 tops> and 20 shorts) for $995. It turned out the administration had not> approved this purchase and so the school would not fund it. Furthermore,> normal procedure would be to fundraise before a purchase so that was not> an option as well. Also, in the current economic climate, the school> does not want groups to request money from parents. The moms have raised> $585 so far to cover the cost of the jerseys. They will need an> additional $370 to reimburse the mom who purchased them. Motion made by> Grace, 2nd by Jennifer to fund the balance remaining (after continued> effort for money) at the next PPC meeting. Motion carried to pay the> balance ($370 or less). Helle will contact Lisa Mitchell to see if the> Boosters have made any money yet, and if they might be willing to fund> some/all of the balance.
*Clarification from the administration: The school had been told the jerseys would be donated with no cost to the district or the parents, which is one of the reasons they did not want to fund them after the fact. There is a rotation for new uniforms, and it was not time for the MS uniforms. Also, there is a procedure for fundraising. Fundraising efforts have to be cleared by the school and funds raised before a purchase, not after the fact. None of this was done.

Kindergarten scrapbooks: Paula Vincent requested for $300 to help cover the cost of 17 scrapbooks for this year. Several members present agreed that the scrapbooks are kept by the students for many years and are educational for the kindergarten students. Motion made by Mrs. Yovino, 2nd by Jennifer. Motion passed for $300

New Business: Dallas Chamber of Commerce has invited organizations to rent a table at an upcoming Halloween event. PPC declined because Perrydale has the upcoming Carnival.

Vote on Officers: Grace nominates Helle Rudenklau as the new president. Mrs. Yovino nominates Anna Scharf as the new Vice President. Both Accepted the nominations (Helle had spoken with Anna by phone earlier). Motion carried with a unanimous vote.

School Assemblies: Perrydale School has cut all funding for assemblies. Usually $2,000/yr. Mr. Deters will be meeting with the staff to help plan them if we are able to fund them. We agreed that we prefer school-wide assemblies (not just elementary) and we would like for them to be approved individually rather that as a whole.

Fundraising and Community Events: Auction!!! Shawna will not be leading the auction this year. We will miss her! Our first Auction meeting will be held on Thursday, October 22, 2009 at 6:45 pm in Mr. Dugan’s room.

Back to School BBQ review: definitely was a success! Next year we will plan for more food and find out about other school activities in advance because that added to our turn out.

e-scrip: Diann reports that we now have 112 enrolled. She had a nice write-up in the school newsletter. We are currently receiving $1,200/yr

Spirit wear: Mrs. Yovino reports that the school will be selling hoodies, crew shirts, short and long sleeved T-shirts and that they are sending out a flyer on Thursday. So if PPC wants to sell other items such as stadium chairs, umbrellas, blankets, or coffee mugs she can help us find a vendor.

Hospitality: Fall sports awards not yet scheduled

Meeting adjourned at 8:08 pm. Next meeting has been changed to Tuesday, November 17th at 6:45pm Mr. Dugan’s room. The next Auction meeting will be Thursday, November 12th at 6:45pm Mr. Dugan’s room