Perrydale Parents Club Meeting Minutes
Monday, October 6, 2008
Meeting called to order at 6:31 pm. The following members present: Miriam Yovino, Heather Awlasewicz, Ramona Best, Grace Shewmake, Shawna Stouder, Janice Nibler, Jennifer Moran, Staci Cladouhos, Helle Ruddenklau.
Minutes form previous meeting were accepted and approved as written (motion by Shawna).
Financial Report: Checking $4,874.97
Money Market $16,660.00
Jennifer also provided a profit and loss detail spreadsheet.
Outstanding bills: microphones for Ms. Matthews and rocks for around the fountains and a few baskets from last year’s basket auction. Ms. McCartney’s chair paid today.
Requests for Funds:
Leanna Deters requests two 42-cup coffee makers to be used by PPC and school functions for up to $80. Motion to accept by Grace, 2nd by Jennifer. Motion passed for up to $80. Also Shawna donated a third 42-cup coffee maker (thank you!!).
Shawna Stouder requests reimbursement for outdoor round resin table with swing out benches for use by school. Table was purchased by Shawna from Craigslist for $65. Motion to accept by Jennifer, 2nd by Helle. Motion passed for $65.
Old Business:
Storage: Leanna purchased storage containers for $70 to organize and keep items clean. We still need to organize and get shelving. Shawna received an estimate for plywood shelving $400 or pressboard for approx $200. Leanna will ask Hutch about building shelves as a shop project and ask Keith Brown Building Supply, Rick’s Bargain Barn, and others about donating or discount plywood. Consensus that pressboard would be less sturdy.
New Business:
Miriam requested help from PPC members at the Carnival and if we would like to set up an information table. Carnival will be Thursday, October 30th.
Also need a PPC volunteer for the PPC bulletin board outside the school office. Post the minutes, agenda, pockets for brochures and e-scrip., etc. Grace will accept.
Paula Vincent asked if PPC members could volunteer to help at lunch in the middle school as a hall monitor. If you can help, please contact Paula Vincent.
Shawna found some craft tables on Craig’s List. Eleven tables for $25 -$35 each, varying in size from 72” x 36” and 30” x 60”. Consensus to not purchase tables because they are too short and too heavy, would rather purchase resin tables.
eScrip: Diane Washburn will be our new e-scrip coordinator. Leanna will meet with her on Tuesday. Our past eScrip deposits were routed incorrectly by one digit typo and will be deposited soon. Expect around $600
Spirit Wear: New logo is ready with PHS and a pirate without a knife in his teeth. The sweatshirts will be gray with black sleeves. Sweat pants with logo and T-shirts and beanies. Also discussed having travel blankets, mugs, and stadium seats. Also custom orders are always available at Graphic Latitude in Dallas. Helle asked about ¼ zip shirts.
Events for Hospitality:
Fall Sports Awards: date is still pending
Auction:
Solicitation Lists will be printed tonight after the meeting.
Past donors have already received fliers for this year.
We will print new item receipts this year using a better format.
Software Training: Leanna will meet next Tuesday, October 14th at 6:30 to show how to enter donations and merge donations. Leanna will call and invite Ben Helvie and ask if he will be willing to help again this year. We have Tech Support for our auction software thru November. Leanna will check on the cost of renewing tech support.
C-Market: Leanna will check on the cost and fees and ask about shipping. On-line auction could be available soon and would close the day before the auction. This would allow those who cannot attend the auction to bid by proxy with a maximum bid and also set minimum bids for online items that have been bid on. PPC members would help bid for online customers up to their maximum bid.
We will ask the Yearbook class to help provide photos for items on-line.
Dinner tickets may also be available thru our auction software for purchase and for printing online.
Round Tables: Trying to locate dinner tables that may be easier to access than last year. We need at least 32 tables that seat 8. Grace will call several Dallas churches. Shawna will ask Trina if we could borrow from her church.
Decorations: Lisa Mitchell will be asking St. Joseph’s to borrow or donate from their supply. Miriam will purchase 36 pirate bandanas for use at auction. Leanna will check on galvanized pails that we already have. Shawna will ask Carmine’s nursery about donating plants.
Pens: Grace will order same pens as last year with our web address instead of the school address if space allows.
Meeting adjourned at 8:12pm
NEXT MEETING MONDAY, NOVEMBER 3RD, 6:30 PM IN MR. DUGAN’S ROOM
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