Auction 2009

Perrydale Parents’ Club

Supporting the Perrydale School Community

Dear Friends,

Perrydale Parents’ Club would like to personally invite you to join us at our annual auction to benefit Perrydale School. The event will be held on

Saturday, February 7, 2009

at Perrydale School

Take a moment to consider how you can help our students at Perrydale.

• Your attendance at our auction

• A cash donation

• Donation of an auction item

You can help supplement our successful programs at Perrydale School. Perrydale Parent’s Club is a 501c3 non-profit organization.

Join us for an evening of visiting with old friends and generous bidding to benefit our school. Mark your calendar, so you don’t miss this community event and opportunity to support our school.

Beginning at 4:00 PM, there will be:

• Silent auction

• Dinner

• Dessert auction

• Oral auction

Donations can be made to:

Perrydale Parents Club

PO Box 305

Dallas, OR 97338

*Receipts will be provided for your tax deductible contributions.

Please provide contributions or donations prior to January 23, 2009.

Tickets are $15.00 each. Your ticket purchase includes dinner and auction bid number. Child care is available for kids 5^th grade and under for $10 per child. For tickets, donations or information email perrydale2007@gmail.com , contact any PPC member, or call:

Leanna Deters (503) 831-3303

Shawna Stouder (503) 623-4437

Helle Ruddenklau (503) 835-7941

October Minutes

Perrydale Parents Club Meeting Minutes

Monday, October 6, 2008

Meeting called to order at 6:31 pm. The following members present: Miriam Yovino, Heather Awlasewicz, Ramona Best, Grace Shewmake, Shawna Stouder, Janice Nibler, Jennifer Moran, Staci Cladouhos, Helle Ruddenklau.

Minutes form previous meeting were accepted and approved as written (motion by Shawna).

Financial Report: Checking $4,874.97

Money Market $16,660.00

• Jennifer also provided a profit and loss detail spreadsheet.

• Outstanding bills: microphones for Ms. Matthews and rocks for around the fountains and a few baskets from last year’s basket auction. Ms. McCartney’s chair paid today.

Requests for Funds:

• Leanna Deters requests two 42-cup coffee makers to be used by PPC and school functions for up to $80. Motion to accept by Grace, 2^nd by Jennifer. Motion passed for up to $80. Also Shawna donated a third 42-cup coffee maker (thank you!!).

• Shawna Stouder requests reimbursement for outdoor round resin table with swing out benches for use by school. Table was purchased by Shawna from Craigslist for $65. Motion to accept by Jennifer, 2^nd by Helle. Motion passed for $65.

Old Business:

• Storage: Leanna purchased storage containers for $70 to organize and keep items clean. We still need to organize and get shelving. Shawna received an estimate for plywood shelving $400 or pressboard for approx $200. Leanna will ask Hutch about building shelves as a shop project and ask Keith Brown Building Supply, Rick’s Bargain Barn, and others about donating or discount plywood. Consensus that pressboard would be less sturdy.

New Business:

• Miriam requested help from PPC members at the Carnival and if we would like to set up an information table. Carnival will be Thursday, October 30^th.

• Also need a PPC volunteer for the PPC bulletin board outside the school office. Post the minutes, agenda, pockets for brochures and e-scrip., etc. Grace will accept.

• Paula Vincent asked if PPC members could volunteer to help at lunch in the middle school as a hall monitor. If you can help, please contact Paula Vincent.

• Shawna found some craft tables on Craig’s List. Eleven tables for $25 -$35 each, varying in size from 72” x 36” and 30” x 60”. Consensus to not purchase tables because they are too short and too heavy, would rather purchase resin tables.

• eScrip: Diane Washburn will be our new e-scrip coordinator. Leanna will meet with her on Tuesday. Our past eScrip deposits were routed incorrectly by one digit typo and will be deposited soon. Expect around $600

• Spirit Wear: New logo is ready with PHS and a pirate without a knife in his teeth. The sweatshirts will be gray with black sleeves. Sweat pants with logo and T-shirts and beanies. Also discussed having travel blankets, mugs, and stadium seats. Also custom orders are always available at Graphic Latitude in Dallas. Helle asked about ¼ zip shirts.

Events for Hospitality:

• Fall Sports Awards: date is still pending

Auction:

• Solicitation Lists will be printed tonight after the meeting.

• Past donors have already received fliers for this year.

• We will print new item receipts this year using a better format.

• Software Training: Leanna will meet next Tuesday, October 14^th at 6:30 to show how to enter donations and merge donations. Leanna will call and invite Ben Helvie and ask if he will be willing to help again this year. We have Tech Support for our auction software thru November. Leanna will check on the cost of renewing tech support.

• C-Market: Leanna will check on the cost and fees and ask about shipping. On-line auction could be available soon and would close the day before the auction. This would allow those who cannot attend the auction to bid by proxy with a maximum bid and also set minimum bids for online items that have been bid on. PPC members would help bid for online customers up to their maximum bid.

• We will ask the Yearbook class to help provide photos for items on-line.

• Dinner tickets may also be available thru our auction software for purchase and for printing online.

• Round Tables: Trying to locate dinner tables that may be easier to access than last year. We need at least 32 tables that seat 8. Grace will call several Dallas churches. Shawna will ask Trina if we could borrow from her church.

• Decorations: Lisa Mitchell will be asking St. Joseph’s to borrow or donate from their supply. Miriam will purchase 36 pirate bandanas for use at auction. Leanna will check on galvanized pails that we already have. Shawna will ask Carmine’s nursery about donating plants.

• Pens: Grace will order same pens as last year with our web address instead of the school address if space allows.

Meeting adjourned at 8:12pm

NEXT MEETING MONDAY, NOVEMBER 3^RD, 6:30 PM IN MR. DUGAN’S ROOM

Minutes September 08

Perrydale Parents Club Meeting Minutes
Monday, September 8, 2008

Meeting called to order at 6:34 pm; The following members present: Grace Shewmake, Jennifer Moran, Shawna Stouder, Sabrina Luffman, Miriam Yovino, Sheila McCartney, Leanna Deters, Helle Ruddenklau, Heather Awlasewicz, Prairie Oak, Corinne Wallace.

Minutes from previous meeting were approved. (Shawna moved to approve, 2nd by Sabrina, passed to approve)

Financial Report: Checking: $9,949.69
Money Market: $16,652.10
$230 still outstanding for BBQ.

Requests for Funds: Discussion on budget amount vs. actual amount we have available to honor requests- approximately $8,000 to spend on funding requests until after auction.

Sheila McCartney request for a new office chair up to $100 to replace the one she gave to Dugan because he didn't have one in his high school classroom. Motion by Grace, 2nd by Helle, Motion Passed.

Sheila also requested a body systems learning aide package for the science department. $360 will be funded through the PPC academic fund. Motion was made by Grace, 2nd by Helle. Motion passed.

Benches & Tables- Amended previous funding request: Robin Stoutt and Miriam Yovino request three picnic smooth top ($200 each=$600) and two plastic coated metal benches for the playground ($250/each= $500). Materials and labor have been provided by the school to set the benches in concrete. Motion for up to $1200 made by Shawna, 2nd by Grace. Motion passed.

The PPC's funding request to purchase 8 utility tables. Was amended because the cost of the tables has gone up from what it was when we first approved purchase. 8 folding utility tables ($100/each=$800) for 8 utility tables for the play shed activities
Motion for up to $800 by Jennifer, 2nd by Shawna. Motion passed.

Battle of the Books- Corinne has purchased the prizes and materials as agreed in prior funding request.

Ms. Matthews has requested wireless microphones at approx $800 each. (Tabled at last meeting) clarified that they would be available for school-wide use; $1600 for two wireless microphones. Motion made by Jennifer, 2nd by Miriam. Motion passed.

Outdoor Fountains- Miriam Yovino- $1,310 with river rock, will be winterized and shut off in summer. Motion by Helle, 2nd by Sabrina. Motion passed.

Reimbursement to Mrs. Yovino for digital camera and charger for $151.13, school-wide use. Motion by Grace, 2nd by Sabrina. Motion passed.


Old Business:
Leanna has purchased a lantern for the storage shed.
Changes in By-Laws; still waiting for the IRS to reply.

Auction:
Will be held at Perrydale.

BJ Knoffler brought her bid down to $10.75/plate. BBQ ribs, chicken drumsticks, salad, corn on the cob, potato wedges, soup in a cup, punch, coffee, servers will wear costumes. Motion by Grace to accept BJ’s bid. 2nd by Shawna Stouder Motion passed. Shawna will sign the contract with BJ.

Helle is able to donate the corn.

We will need to pay to use the kitchen and the cost has risen from last year. Leanna will check on cost of using kitchen.

Pop may be donated so we may not need the punch.

Suggestion made that the soup be vegetarian.

Donation letter. Leanna will have copies available at next meeting for everyone. She suggested that we start by asking by phone, in person, and email. Then send letters if they are requested. Time to start asking!! We purchased “Forever” stamps last year and there are stamped envelopes available if needed. Calling lists will be available next meeting.
Leanna is checking out C_Market- an on-line site for auction, bidders can bid on-line if they can’t be at the auction. She will give a report on how it works next meeting to see if we would like to use it to enhance our auction this year.

eScrip: Leanna will contact Shawna Kellum to get info on eScrip access.

Hospitality: Audrey will be e-mailing the event calendar to Sabrina. Fall Sports Awards in November is next event.

Registration and Community BBQ were great successes. The drawing for the Sea Echo tickets (or substitute prize of a $50 gift card) winner is…Allison Bronemann!

Adjourned at 8:12pm

Next meeting: Monday, October 6th at 6:30 pm in Dugan's Room