Monday, August 4, 2008 6:30 Pm Mr. Deters’ Room
Meeting called to order at 6:30 with the following members present:
Shawna Stouder, Leanna Deters, Corinne Wallace, Miriam Yovino, Sabrina Luffman,
Tracy McKee, Jennifer Moran, Grace Shewmake.
Minutes from the previous meeting were approved.
Finacial Report:
Checking: $9,949.69
Money Market: $ 16, 652.10 (includes $4,027.92 deposit from Foundation closing)
Requests for Funds:
Sheila McCartney request for on-line class fees of $51 each for 10 students for a total of $510. Tracy moves that we fund this request. 2nd by Corinne. Motion passed.
Miriam requested for two picnic benches for the play area. They cannot be wood, must pass insurance and safety requirements. Costco has six foot red benches available for $229/each plus $148 shipping. Discussed other local options and vendor possibilities. Tracy will check on Winn’s Custom Welding and other members encouraged to shop around as well. Tabled for next meeting.
Miriam request for water fountains from previous meeting. She is still waiting on plumbers for response.
Misty Matthews request for microphones from previous meeting. Tabled for next meeting for more information.
High School area picnic tables. Same situation as play area tables. We will do more shopping before next meeting.
Old Business
Storage- Shawna reported that the unit has been built for less than $200. We still need shelving but are waiting to see how many and sizes. The locks are in place but lighting will not be completed until next year. Leanna will purchase a lantern or flashlight.
Staff Allotments for 2008-2009 school year- discussed the $100 each given last year vs. funding request forms. Decided to use only the funding request forms. True emergencies can request thru an executive board meeting. Leanna will attend the Teacher In-Service meeting on August 27th and explain to thestaff how to use the request forms. Miriam asked about submitting a request for a reimbursement expense, Leanna said yes, this can be done.
Treasurer Position- Still open. Jennifier agreed to do the bookkeeping and keep receipts. Leanna will issue checks and check other treasurer communications at school. Tracy nominated Jennifer Moran for Treasurer, 2nd by Subrina. Nomination was accepted and Jennifer was voted in as Treasurer. Tracy will bring a bank signature card for Jennifer to complete and a debit card will be issued to Sabrina for hospitality purchases. Thank you Corinne for a great job!
New Business
Changes in by-Laws- Leanna will e-mail bylaws to everyone for review for next meeting. Still waiting on the IRS so that we can re-submit them.
Transfer Bookkeeping to PPC Computer
Foundation Money- Becca Young has given Tracy $4,027.92 that has been deposited into the PPC Money Market Account. The Foundation requested that the funds be used scholastically with an academic focus. PPC will honor this request and track the funds until spent.
Fundraising and Community Events
Registration in August- Registration is Tues Aug 12th 7:30am-3pm and Wed Aug 13th 12pm-7:30pm. PPC will have a booth. Leanna will offer a playroom and will have fliers printed. Sabrina will work the booth Tues from opening until 12:30pm Leanna will work Tues 12:30 – 3pm and Jennifer will work the booth Wed 4pm-7:30pm. We still need someone Wed from 12-4pm. Leanna will ask Helle or Lisa. PPC will hold a drawing for the Sea Echo package.
Back to School BBQ- will be Friday, Sept 5th from 4-7pm in and near the playshed. Menu will include: burgers, hot dogs, condiments, buns, tomatoes, lettuce, pickles, chips (Jennifer will ask David Berry about donating chips) watermelon, and grapes. Leanna and Tracy will bring grills. Entertainment will includegames such as a three-legged race (Helle), marshmallow race (Sabrina), water balloons (Jennifer), Basketball Shots (Sam?), Hula Hoop (Leanna), etc. Sabrina? will check on getting prizes (possibly DQ coupons). Leanna will have fliers printed to be available at registration and check on announcing via the reader boards. Leanna will also purchase food.
Auction
Bids for dinner- currently two bids have been submitted.
Dallas High School Catering Class has offered BBQ on a Bun and BBQ Chicken package for $9.50/plate.
Sassy Celebrations (BJ Knoffler catered last year) has offered BBQ Ribs and chicken drumstick package for $12/plate. Everyone was pleased with last year’s dinner. Shawna will check with both caterers again for adjustments. Will complete next meeting.
Leanna will begin the auction database for this new year and submit a facilities use form for Friday Feb 6th and Sat Feb 7th.
Events for Hospitality
None yet submitted
Dates of Importance
Registration Aug 12 and 13
BBQ Sept 5
Next PPC meeting will be Monday September 8th at 6:30pm, Mr.Dugan’s room.
Meeting adjourned at 8:43pm
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