PPC Meeting Minutes 5/5/08

PERRYDALE PARENTS CLUB MEETING MINUTES

Monday, May 5 2008 6:30 PM in Mr. Dugan’s Room
Meeting called to order at 6:35 pm with the following members present: Shawna Stouder, Leanna Deters, Lisa Mitchell, Corinne Wallace, Miriam Yovino, Sabrina Luffman, Tracy McKee, Tanni Swisher, Grace Shewmake, Jennifer Moran and Helle Ruddenklau,

Financial Report:
Checking/Money Market:
Savings: $5,216.29
SAVINGS: $ 21,279.87
08/09 Operating Budget approval: Proposed budget was reviewed. Motion made by Grace to accept proposed budget. 2nd by Tracy. Motion passed
08/09 Auction Budget approval: Proposed budget was reviewed. Motion made by Tracy to accept proposed budget. 2nd by Helle. Motion passed

Requests for funds:
Purchase QuickBooks for PPC computer $99:(tabled from last month). Motion made by Shawna S. to purchase QuickBooks Pro 2008 for $99. 2nd by Tracy. Motion passed

Miss Mathews request up to $200 for an IPOD:(tabled from last month). Discussed purchasing IPOD vs. sharing of the IPOD already purchased for the school. Discussed MP3 Players vs. IPOD. Grace moved that PPC purchase an IPOD for the music program to not exceed $200.00. 2nd by Sabrina. Motion passed. (5 to 4)

Equestrian Team requests funds for State competition May 15 - 18 in Redmond. $1800.00 to help cover stalls, fuel, hotel and meals for the 3 students that qualified. 3 students qualified to go to State. Linda and Ariel Boline talked to us about Equestrian team fund raising over last year and presented the estimated cost of going to State: Stalls $455, hotels $1500, meals $500, fuel $750. They do have some funds in their account. They are not sure of the amount but guess it to be less than $500. Motion made by Tracy to give the Equestrian team $200 for each rider for a total of $600.00. 2nd by Tanni. Motion passed.

Hospitality add on: Mrs. McCartney requested cake and punch for the spring academic awards for middle and high school. Sabrina estimates that 3 cakes from Costco and punch will be about $70.00. Motion made by Tracy to purchase cake and punch not to exceed $70.00 for academic awards night. 2nd by Sabrina. Motion passed

Old Business:
Wish list priorities: Each member present picked 3 things off the wish list that they would like to see PPC support financially. The new prioritized list is attached. Funding requests for the top 4 or 5 items will be presented for the June meeting.
Nominations for 08-09 PPC board: Leanna will make a signup sheet to post on our board outside the office. Anyone interested in holding an office can add his or her name. We will be voting in new officers in June.

New Business:
Changes in any board responsibilities?: We reviewed each office duties and made amendments to most of them. Leanna will make the changes and post on the PPC board as well as send in to the state.
Request form for Hospitality: Reviewed. Leanna will correct the typos and get it to fit onto 1 page.
Staff Allotments: Discussed who should be included and how we can better communicate with the staff. Tabled until next meeting for more discussion.
Storage Cabinet for the new storage shed: Leanna got a design and quote for some storage cabinets. Decision tabled until next meeting. Hope to have 2 more bids by then. Shawna S. and Grace will work on getting other bids.

Fundraising and Community Events
Escrip contest winners: middle school winners are: 1st place-- Bailey Heide, 2nd place--Matthew Luffman, 3rd place tie--- Alice walls and Zak Starr. Elementary school winners are: 1st place--Joshua Luffman, 2nd --place Ciera Starr, 3rd place--Haylin Jenesofsky. Leanna or Shawna K will facilitate the decision on the tie as well as contact the winners to see what gift card they would like.
Teacher appreciation - Sabrina: A signup sheet was passed around for contributions to the Teacher Appreciation lunch. Sabrina will set out and clean up for the lunch.
Bingo Night: Tabled until next meeting.
Community BBQ: Tabled until next meeting.
Spirit wear: Christy put in another order of Spirit Wear. Briefly discussed having some available at football games next year.

Events for Hospitality:
Academic awards – May 20th 7:00 PM

Dates of Importance:
Next PPC meeting is Monday June 2 at 6:30 pm in Mr. Dugan's room.

Closing: Meeting adjourned at 8:52 pm.

Posted by Mark Luffman