Perrrydale Parent’s Club Meeting Minutes
Monday,February 2, 2009 Mr. Dugan’s Room
Meeting called to order at 6:30pm. The following members present: Leanna Deters, Helle Ruddenklau, Shawna Stouder, Grace Shewmake, Tracy McKee, Jennifer Moran
Minutes from previous meeting on January 5, 2009 approved as written.
Financial Report: Jennifer provided a Profit & Loss Statement for July 1, 2008-Jan 23, 2009. Also a Balance Sheet dated Jan. 23, 2009. Current Checking $7,414.73 Current Money Market $9,672.02
Funding Requests: Tables-Lowe’s has resin 8’ tables for $88. Motion to approve up to $1,200 for 12 tables by Jennifer. Second by Helle. Motion passed.
Old Business: None
New Business: Auction-see below
Fundraising and Community Events: Auction!! This Saturday. Set up time will begin at Noon on Friday and at 9am on Saturday.
Junior Class is doing child care if not enough kids to watch we will place them in other areas to keep them busy. Will see if Domino's will deliver again this year.
Ben, Helle, and Janice on computers.
FFA kids will help set up, decorate, and help at the auction
Mock run through Friday 7pm
Middle school concessions: okay at silent auction only. They will not be provided with dinner tickets.
Spirit wear: Christy and Corinne
Silent Auction closers: Tracy McKee, Hutch and FFA kids
Dinner ticket collectors: BJ and her servers
Oral auction spotters; FFA kids- will wear pirate bandannas
Oral auction recorder: Grace with FFA kids as runners
Desserts: Grace will decorate tables- so far about 40 expected
Hospitality: None at this time
Dates of Importance: Auction this Saturday, Silent begins at 4pm, Dinner begins at 6pm
Adjourned: 7:45pm
Wednesday, March 11, 2009
Wednesday, February 11, 2009
Minutes January 09
Perrydale Parent’s Club Meeting Minutes
Monday, January 5, 2009
Meeting called to order at 6:30 pm. The following members present: Leanna Deters, Miriam Yovino, Shawna Stouder, Grace Shewmake, Jennifer Moran, Dean Deters.
Minutes from previous meeting December 1, 2008 were accepted as written (motion by Shawna).
Financial Report: Jennifer will update and e-mail to members. Transfer of $8,000 was made from money market to checking to cover auction expenses.
New Funding Requests: Dean Deters representing the elementary and middle school staff requested $1,608 for a two-part reading program.
a) “Reading Counts” for 3-5th grades: update the current software and procure all tests available for the program.
b) “Scholastic Reading Program” for grades 3-8: update current software and have tech support for staff
Motion to accept by Grace, Second by Jennifer. Motion Passed (Will be funded thru the academic fund).
Old Business: None
New Business: None
Fundraising and Community Events:
Auction:
Soliciting List- Leanna will e-mail.
Ticket reservations and donor slips: we are going to use generic sales order books. Get name, address, phone number, e-mail and sellers name on bottom. Also write a good description of the donated item and give the yellow copy to the donor. Reservations will be held until 6pm. If they pay cash, make a note on the ticket, if not, they can pay at the auction with cash, check or visa. Dinner tickets will be regular event tickets. Deadline for donations and ticket sales is January 23.
Decorations: Julie Domes will do table décor and displays for the live auction.
Entertainment: We are hoping the dance class can perform or some square dancers.
Certificates: Shawna will be printing and organizing. She is also printing the bid sheets.
Computer help: Leanna will check with the tech class and Ben Helvie will also be helping.
Child care: Grace will ask the Junior class, if they decline we will ask Miss Spencer and the Leadership class. The child care fee will be $10/child. Last year we had 58 children and spent $200 on food and had a$400 profit. The class will need to plan on 3:30 – 9:30 pm. We will ask Sabrina about purchasing the food again this year.
Desserts: Grace will organize
Spotters: We will ask the Equestrian team so that they may dress within our Ho-down theme and we will also ask them about decorating the entry way will hay, saddles, and tack.
Silent Auction: Display, we will need help setting this up
Auctioneer: we will ask Doug Barnes
Program: Leanna will send to the printer by January 29th.
Class/group projects: Leanna will distribute a letter to the staff. Class baskets will need to be in by the deadline of January 23.
Tables: Grace was able to locate 15 from one church so it was decided to rent all from one place.
Spirit Wear: We will ask Kristi about setting up a table of spirit wear at the auction.
Auction pay Terminals: Leanna will take care of.
Extra work Sessions: Monday, January 12th at 6:30 pm Mr. Dugan’s room
Hospitality: None at this time
Dates of Importance: Next meeting Monday, February 2, 6:30 pm Mr. Dugan’s Room.
Adjourned: 7:57pm
Monday, January 5, 2009
Meeting called to order at 6:30 pm. The following members present: Leanna Deters, Miriam Yovino, Shawna Stouder, Grace Shewmake, Jennifer Moran, Dean Deters.
Minutes from previous meeting December 1, 2008 were accepted as written (motion by Shawna).
Financial Report: Jennifer will update and e-mail to members. Transfer of $8,000 was made from money market to checking to cover auction expenses.
New Funding Requests: Dean Deters representing the elementary and middle school staff requested $1,608 for a two-part reading program.
a) “Reading Counts” for 3-5th grades: update the current software and procure all tests available for the program.
b) “Scholastic Reading Program” for grades 3-8: update current software and have tech support for staff
Motion to accept by Grace, Second by Jennifer. Motion Passed (Will be funded thru the academic fund).
Old Business: None
New Business: None
Fundraising and Community Events:
Auction:
Soliciting List- Leanna will e-mail.
Ticket reservations and donor slips: we are going to use generic sales order books. Get name, address, phone number, e-mail and sellers name on bottom. Also write a good description of the donated item and give the yellow copy to the donor. Reservations will be held until 6pm. If they pay cash, make a note on the ticket, if not, they can pay at the auction with cash, check or visa. Dinner tickets will be regular event tickets. Deadline for donations and ticket sales is January 23.
Decorations: Julie Domes will do table décor and displays for the live auction.
Entertainment: We are hoping the dance class can perform or some square dancers.
Certificates: Shawna will be printing and organizing. She is also printing the bid sheets.
Computer help: Leanna will check with the tech class and Ben Helvie will also be helping.
Child care: Grace will ask the Junior class, if they decline we will ask Miss Spencer and the Leadership class. The child care fee will be $10/child. Last year we had 58 children and spent $200 on food and had a$400 profit. The class will need to plan on 3:30 – 9:30 pm. We will ask Sabrina about purchasing the food again this year.
Desserts: Grace will organize
Spotters: We will ask the Equestrian team so that they may dress within our Ho-down theme and we will also ask them about decorating the entry way will hay, saddles, and tack.
Silent Auction: Display, we will need help setting this up
Auctioneer: we will ask Doug Barnes
Program: Leanna will send to the printer by January 29th.
Class/group projects: Leanna will distribute a letter to the staff. Class baskets will need to be in by the deadline of January 23.
Tables: Grace was able to locate 15 from one church so it was decided to rent all from one place.
Spirit Wear: We will ask Kristi about setting up a table of spirit wear at the auction.
Auction pay Terminals: Leanna will take care of.
Extra work Sessions: Monday, January 12th at 6:30 pm Mr. Dugan’s room
Hospitality: None at this time
Dates of Importance: Next meeting Monday, February 2, 6:30 pm Mr. Dugan’s Room.
Adjourned: 7:57pm
THANKS TO ALL WHO MADE THIS YEAR'S AUCTION AN INCREDIBLE EVENT
Thanks to you all, the auction was a great success. Perrydale School is strongly supported by those in and out of the community.
We now invite you to share with us your opinions on how PPC funds should be spent. You may attend PPC meetings the first Monday of each month except July or email us and let us know your dreams for Perrydale School.
GO PIRATES!
We now invite you to share with us your opinions on how PPC funds should be spent. You may attend PPC meetings the first Monday of each month except July or email us and let us know your dreams for Perrydale School.
GO PIRATES!
Thursday, January 08, 2009
Auction February 7, 2009
Dear Friends,
Perrydale Parents’ Club would like to personally invite you to join us at our annual auction to benefit Perrydale School. The event will be held on
Saturday, February 7, 2009
at Perrydale School
Take a moment to consider how you can help our students at Perrydale.
Your attendance at our auction
A cash donation
Donation of an auction item
You can help supplement our successful programs at Perrydale School. Perrydale Parent’s Club is a 501c3 non-profit organization.
Join us for an evening of visiting with old friends and generous bidding to benefit our school. Mark your calendar, so you don’t miss this community event and opportunity to support our school.
Beginning at 4:00 PM, there will be:
Silent auction
Dinner
Dessert auction
Oral auction
Donations can be made to:
Perrydale Parents Club
PO Box 305
Dallas, OR 97338
*Receipts will be provided for your tax deductible contributions.
Please provide contributions or donations prior to January 23, 2009.
Tickets are $15.00 each. Your ticket purchase includes dinner and auction bid number. Child care is available for kids 5th grade and under for $10 per child. For tickets, donations or information email perrydale2007@gmail.com , contact any PPC member, or call:
Leanna Deters (503) 831-3303
Shawna Stouder (503) 623-4437
Helle Ruddenklau (503) 835-7941
www.TexomaKnightWebsites.com
Perrydale Parents’ Club would like to personally invite you to join us at our annual auction to benefit Perrydale School. The event will be held on
Saturday, February 7, 2009
at Perrydale School
Take a moment to consider how you can help our students at Perrydale.
Your attendance at our auction
A cash donation
Donation of an auction item
You can help supplement our successful programs at Perrydale School. Perrydale Parent’s Club is a 501c3 non-profit organization.
Join us for an evening of visiting with old friends and generous bidding to benefit our school. Mark your calendar, so you don’t miss this community event and opportunity to support our school.
Beginning at 4:00 PM, there will be:
Silent auction
Dinner
Dessert auction
Oral auction
Donations can be made to:
Perrydale Parents Club
PO Box 305
Dallas, OR 97338
*Receipts will be provided for your tax deductible contributions.
Please provide contributions or donations prior to January 23, 2009.
Tickets are $15.00 each. Your ticket purchase includes dinner and auction bid number. Child care is available for kids 5th grade and under for $10 per child. For tickets, donations or information email perrydale2007@gmail.com , contact any PPC member, or call:
Leanna Deters (503) 831-3303
Shawna Stouder (503) 623-4437
Helle Ruddenklau (503) 835-7941
www.TexomaKnightWebsites.com
December 2008 Minutes
Perrydale Parents Club Meeting Minutes
Monday, December 1, 2008
Meeting called to order at 6:35 pm. The following members present: Grace Shewmake, Shawna Stouder, Jennifer Moran, Helle Ruddenklau, Leanna Deters.
Minutes from previous meeting November 3, 2008 were approved as written (motion by Grace).
Financial Report: Checking : $3, 144.90
Money Market: $ 16, 668.76
We received $105.62 from e-scrip. No outstanding requests at this time.
Jennifer will transfer $7,000 from savings to checking to cover the auction expenses.
The choir dresses were approved by an executive meeting ($234).
New Requests for Funds: Robin Stoutt and Craig Howlett request purchase of a second defibrillator for the new gym. This would provide one defib machine for each building complex. The machine cost is $1,500. Craig Howlett has offered to pay $500 of that if the PPC pays the other $1,000. Total requested is $1,000.
Tabled at this time. We will place this item on our “wish list” for after the February auction and promote this as a specialty item that can be specifically donated to at the auction.
Jennifer will locate the “wish list” for this upcoming year that was composed by the site council.
Old Business: Hutch has provided a list of materials for the storage room shelves. Leanna has visited area hardware stores and Sheridan Building Supply is donating 20- 8’ 2x4’s. The remainder of the lumber and supplies is estimated at $200. We also still need several clear storage totes (Sabrina is purchasing those). Jennifer made a motion that we keep the storage budget under $650. 2nd by Helle. Motion passed.
New Business: We would like to obtain a copy of the school budget. Grace will ask Julie the school accountant.
Fund raising and Community Events: Spirit wear has been ordered along with extra for sale.
Hospitality: Holiday food packing- we will provide food and snacks for the students that are packing.
Christmas Program: Sabrina may need help.
Auction: Shawna’s been busy! She has already been working on soliciting and has received several certificates.
Helle will solicit Rickreall area including Ag West, Polk County Fair. Leanna will ask the U of O. Leanna will e-mail the auction letter to all PPC contacts. We discussed auction software, entering merging, and printing.
Tickets- Discussed weather or not to have paper tickets this year; computer entry reservations vs. pay at the door. There will be 250 tickets/reservations. It was decided that if we run out of dinner tickets, people can still come to the auction and bid for free. But if there are dinner tickets still available at the door people must purchase them to attend the auction.
Decorations: Lisa Mitchell may be working on (Shawna will contact her). We will use the bandannas (Leanna will check with Miriam to see if she ordered extra), galvanized pails filled with stones with the possibility of having the first graders decorate cowboy boot cut-outs to put in them.
Display boards: Grace will donate cardboard and Leanna will ask Julie Domes to help with her creativity again this year.
Leanna will ask about the computer tech class about helping this year and we still need to find an organization willing to help close our auction in exchange for us helping them or donating to them.
Class baskets: Leanna will offer the opportunity in a letter to all classes.
Meeting adjourned at 8:15pm
Next meeting is Monday, January 5th at 6:30pm. Happy Holidays!
Monday, December 1, 2008
Meeting called to order at 6:35 pm. The following members present: Grace Shewmake, Shawna Stouder, Jennifer Moran, Helle Ruddenklau, Leanna Deters.
Minutes from previous meeting November 3, 2008 were approved as written (motion by Grace).
Financial Report: Checking : $3, 144.90
Money Market: $ 16, 668.76
We received $105.62 from e-scrip. No outstanding requests at this time.
Jennifer will transfer $7,000 from savings to checking to cover the auction expenses.
The choir dresses were approved by an executive meeting ($234).
New Requests for Funds: Robin Stoutt and Craig Howlett request purchase of a second defibrillator for the new gym. This would provide one defib machine for each building complex. The machine cost is $1,500. Craig Howlett has offered to pay $500 of that if the PPC pays the other $1,000. Total requested is $1,000.
Tabled at this time. We will place this item on our “wish list” for after the February auction and promote this as a specialty item that can be specifically donated to at the auction.
Jennifer will locate the “wish list” for this upcoming year that was composed by the site council.
Old Business: Hutch has provided a list of materials for the storage room shelves. Leanna has visited area hardware stores and Sheridan Building Supply is donating 20- 8’ 2x4’s. The remainder of the lumber and supplies is estimated at $200. We also still need several clear storage totes (Sabrina is purchasing those). Jennifer made a motion that we keep the storage budget under $650. 2nd by Helle. Motion passed.
New Business: We would like to obtain a copy of the school budget. Grace will ask Julie the school accountant.
Fund raising and Community Events: Spirit wear has been ordered along with extra for sale.
Hospitality: Holiday food packing- we will provide food and snacks for the students that are packing.
Christmas Program: Sabrina may need help.
Auction: Shawna’s been busy! She has already been working on soliciting and has received several certificates.
Helle will solicit Rickreall area including Ag West, Polk County Fair. Leanna will ask the U of O. Leanna will e-mail the auction letter to all PPC contacts. We discussed auction software, entering merging, and printing.
Tickets- Discussed weather or not to have paper tickets this year; computer entry reservations vs. pay at the door. There will be 250 tickets/reservations. It was decided that if we run out of dinner tickets, people can still come to the auction and bid for free. But if there are dinner tickets still available at the door people must purchase them to attend the auction.
Decorations: Lisa Mitchell may be working on (Shawna will contact her). We will use the bandannas (Leanna will check with Miriam to see if she ordered extra), galvanized pails filled with stones with the possibility of having the first graders decorate cowboy boot cut-outs to put in them.
Display boards: Grace will donate cardboard and Leanna will ask Julie Domes to help with her creativity again this year.
Leanna will ask about the computer tech class about helping this year and we still need to find an organization willing to help close our auction in exchange for us helping them or donating to them.
Class baskets: Leanna will offer the opportunity in a letter to all classes.
Meeting adjourned at 8:15pm
Next meeting is Monday, January 5th at 6:30pm. Happy Holidays!
Friday, November 14, 2008
Meeting Minutes November 3, 2008
Perrydale Parents Club Meeting Minutes Monday, November 3, 2008
Meeting called to order at 6:36 pm. The following members present: Prairie Oak, Jennifer Moran, Miriam Yovino, Helle Ruddenklau, Grace Shewmake.
Minutes from previous meeting were accepted and approved as written (motion by Jennifer).
Financial Report: Checking $2,263.62
Money Market: $16,664.66
We received $91 from e-scrip
Request for Funds
- Ms. Matthews request for three dresses $234.00 ($78 each). Discussed whether or not the music department had a budget of their own or if they did any fundraising of their own. Tabled for more information.
- Miriam wanted our input on the possibility of purchasing a second defibrillator for the elementary area. A staff member recently purchased one for the high school area after seeing one used successfully elsewhere. Cost is unknown at this time. Perrydale staff will be receiving training on using the defibrillator.
- Mats for under the tire swings: Miriam gave an update. The school recently received a load of pea gravel but would still like to have the mats. $80 for two. Someday in the future it would be wonderful to have the play area rubberized (approximate cost $20,000).
Storage shelves: Hutch has been gone to FFA Convention so progress will be forthcoming.
New Business:
Changes to By-Laws: Jennifer made the motion to accept (changes in red). 2nd by Grace. Motion passed (5 voters present).
Fundraising and Community Events:
Auction: Shawna not present. Please work on donations!
Escrip: Diann not present. But we did receive the deposit of $91.00
Spirit Wear: Order forms have been sent home with students. Grace will have them at first home basketball game. We need to check with Ms. Mays on some of the small items to be sure we don’t conflict with the senior class that is also selling items as a fundraiser.
Hospitality: Fall Sports Awards Wednesday, November 5th at 7pm. We recently sponsored the catering for district volleyball tournament on October 25th. Dallas High School Catering provided the sandwiches, chips, fruit, and veggies for $146.25. Grace was there and Audrey had set everything up. Was very nice.
Dates of Importance: Next PPC meeting Monday, December 1st at 6:30 pm Mr. Dugan’s room.
Meeting Adjourned at 7:16pm
Tuesday, October 21, 2008
Auction 2009
Perrydale Parents’ Club Supporting the Perrydale School Community
Dear Friends,
Perrydale Parents’ Club would like to personally invite you to join us at our annual auction to benefit Perrydale School. The event will be held on
Saturday, February 7, 2009
at Perrydale School
Take a moment to consider how you can help our students at Perrydale.
Your attendance at our auction
A cash donation
Donation of an auction item
You can help supplement our successful programs at Perrydale School. Perrydale Parent’s Club is a 501c3 non-profit organization.
Join us for an evening of visiting with old friends and generous bidding to benefit our school. Mark your calendar, so you don’t miss this community event and opportunity to support our school.
Beginning at 4:00 PM, there will be:
Silent auction
Dinner
Dessert auction
Oral auction
Donations can be made to:
Perrydale Parents Club
PO Box 305
Dallas, OR 97338
*Receipts will be provided for your tax deductible contributions.
Please provide contributions or donations prior to January 23, 2009.
Tickets are $15.00 each. Your ticket purchase includes dinner and auction bid number. Child care is available for kids 5th grade and under for $10 per child. For tickets, donations or information email perrydale2007@gmail.com , contact any PPC member, or call:
Leanna Deters (503) 831-3303
Shawna Stouder (503) 623-4437
Helle Ruddenklau (503) 835-7941
October Minutes
Perrydale Parents Club Meeting Minutes
Monday, October 6, 2008
Meeting called to order at 6:31 pm. The following members present: Miriam Yovino, Heather Awlasewicz, Ramona Best, Grace Shewmake, Shawna Stouder, Janice Nibler, Jennifer Moran, Staci Cladouhos, Helle Ruddenklau.
Minutes form previous meeting were accepted and approved as written (motion by Shawna).
Financial Report: Checking $4,874.97
Money Market $16,660.00
Jennifer also provided a profit and loss detail spreadsheet.
Outstanding bills: microphones for Ms. Matthews and rocks for around the fountains and a few baskets from last year’s basket auction. Ms. McCartney’s chair paid today.
Requests for Funds:
Leanna Deters requests two 42-cup coffee makers to be used by PPC and school functions for up to $80. Motion to accept by Grace, 2nd by Jennifer. Motion passed for up to $80. Also Shawna donated a third 42-cup coffee maker (thank you!!).
Shawna Stouder requests reimbursement for outdoor round resin table with swing out benches for use by school. Table was purchased by Shawna from Craigslist for $65. Motion to accept by Jennifer, 2nd by Helle. Motion passed for $65.
Old Business:
Storage: Leanna purchased storage containers for $70 to organize and keep items clean. We still need to organize and get shelving. Shawna received an estimate for plywood shelving $400 or pressboard for approx $200. Leanna will ask Hutch about building shelves as a shop project and ask Keith Brown Building Supply, Rick’s Bargain Barn, and others about donating or discount plywood. Consensus that pressboard would be less sturdy.
New Business:
Miriam requested help from PPC members at the Carnival and if we would like to set up an information table. Carnival will be Thursday, October 30th.
Also need a PPC volunteer for the PPC bulletin board outside the school office. Post the minutes, agenda, pockets for brochures and e-scrip., etc. Grace will accept.
Paula Vincent asked if PPC members could volunteer to help at lunch in the middle school as a hall monitor. If you can help, please contact Paula Vincent.
Shawna found some craft tables on Craig’s List. Eleven tables for $25 -$35 each, varying in size from 72” x 36” and 30” x 60”. Consensus to not purchase tables because they are too short and too heavy, would rather purchase resin tables.
eScrip: Diane Washburn will be our new e-scrip coordinator. Leanna will meet with her on Tuesday. Our past eScrip deposits were routed incorrectly by one digit typo and will be deposited soon. Expect around $600
Spirit Wear: New logo is ready with PHS and a pirate without a knife in his teeth. The sweatshirts will be gray with black sleeves. Sweat pants with logo and T-shirts and beanies. Also discussed having travel blankets, mugs, and stadium seats. Also custom orders are always available at Graphic Latitude in Dallas. Helle asked about ¼ zip shirts.
Events for Hospitality:
Fall Sports Awards: date is still pending
Auction:
Solicitation Lists will be printed tonight after the meeting.
Past donors have already received fliers for this year.
We will print new item receipts this year using a better format.
Software Training: Leanna will meet next Tuesday, October 14th at 6:30 to show how to enter donations and merge donations. Leanna will call and invite Ben Helvie and ask if he will be willing to help again this year. We have Tech Support for our auction software thru November. Leanna will check on the cost of renewing tech support.
C-Market: Leanna will check on the cost and fees and ask about shipping. On-line auction could be available soon and would close the day before the auction. This would allow those who cannot attend the auction to bid by proxy with a maximum bid and also set minimum bids for online items that have been bid on. PPC members would help bid for online customers up to their maximum bid.
We will ask the Yearbook class to help provide photos for items on-line.
Dinner tickets may also be available thru our auction software for purchase and for printing online.
Round Tables: Trying to locate dinner tables that may be easier to access than last year. We need at least 32 tables that seat 8. Grace will call several Dallas churches. Shawna will ask Trina if we could borrow from her church.
Decorations: Lisa Mitchell will be asking St. Joseph’s to borrow or donate from their supply. Miriam will purchase 36 pirate bandanas for use at auction. Leanna will check on galvanized pails that we already have. Shawna will ask Carmine’s nursery about donating plants.
Pens: Grace will order same pens as last year with our web address instead of the school address if space allows.
Meeting adjourned at 8:12pm
NEXT MEETING MONDAY, NOVEMBER 3RD, 6:30 PM IN MR. DUGAN’S ROOM
Monday, October 06, 2008
Minutes September 08
Perrydale Parents Club Meeting Minutes
Monday, September 8, 2008
Meeting called to order at 6:34 pm; The following members present: Grace Shewmake, Jennifer Moran, Shawna Stouder, Sabrina Luffman, Miriam Yovino, Sheila McCartney, Leanna Deters, Helle Ruddenklau, Heather Awlasewicz, Prairie Oak, Corinne Wallace.
Minutes from previous meeting were approved. (Shawna moved to approve, 2nd by Sabrina, passed to approve)
Financial Report: Checking: $9,949.69
Money Market: $16,652.10
$230 still outstanding for BBQ.
Requests for Funds: Discussion on budget amount vs. actual amount we have available to honor requests- approximately $8,000 to spend on funding requests until after auction.
Sheila McCartney request for a new office chair up to $100 to replace the one she gave to Dugan because he didn't have one in his high school classroom. Motion by Grace, 2nd by Helle, Motion Passed.
Sheila also requested a body systems learning aide package for the science department. $360 will be funded through the PPC academic fund. Motion was made by Grace, 2nd by Helle. Motion passed.
Benches & Tables- Amended previous funding request: Robin Stoutt and Miriam Yovino request three picnic smooth top ($200 each=$600) and two plastic coated metal benches for the playground ($250/each= $500). Materials and labor have been provided by the school to set the benches in concrete. Motion for up to $1200 made by Shawna, 2nd by Grace. Motion passed.
The PPC's funding request to purchase 8 utility tables. Was amended because the cost of the tables has gone up from what it was when we first approved purchase. 8 folding utility tables ($100/each=$800) for 8 utility tables for the play shed activities
Motion for up to $800 by Jennifer, 2nd by Shawna. Motion passed.
Battle of the Books- Corinne has purchased the prizes and materials as agreed in prior funding request.
Ms. Matthews has requested wireless microphones at approx $800 each. (Tabled at last meeting) clarified that they would be available for school-wide use; $1600 for two wireless microphones. Motion made by Jennifer, 2nd by Miriam. Motion passed.
Outdoor Fountains- Miriam Yovino- $1,310 with river rock, will be winterized and shut off in summer. Motion by Helle, 2nd by Sabrina. Motion passed.
Reimbursement to Mrs. Yovino for digital camera and charger for $151.13, school-wide use. Motion by Grace, 2nd by Sabrina. Motion passed.
Old Business:
Leanna has purchased a lantern for the storage shed.
Changes in By-Laws; still waiting for the IRS to reply.
Auction:
Will be held at Perrydale.
BJ Knoffler brought her bid down to $10.75/plate. BBQ ribs, chicken drumsticks, salad, corn on the cob, potato wedges, soup in a cup, punch, coffee, servers will wear costumes. Motion by Grace to accept BJ’s bid. 2nd by Shawna Stouder Motion passed. Shawna will sign the contract with BJ.
Helle is able to donate the corn.
We will need to pay to use the kitchen and the cost has risen from last year. Leanna will check on cost of using kitchen.
Pop may be donated so we may not need the punch.
Suggestion made that the soup be vegetarian.
Donation letter. Leanna will have copies available at next meeting for everyone. She suggested that we start by asking by phone, in person, and email. Then send letters if they are requested. Time to start asking!! We purchased “Forever” stamps last year and there are stamped envelopes available if needed. Calling lists will be available next meeting.
Leanna is checking out C_Market- an on-line site for auction, bidders can bid on-line if they can’t be at the auction. She will give a report on how it works next meeting to see if we would like to use it to enhance our auction this year.
eScrip: Leanna will contact Shawna Kellum to get info on eScrip access.
Hospitality: Audrey will be e-mailing the event calendar to Sabrina. Fall Sports Awards in November is next event.
Registration and Community BBQ were great successes. The drawing for the Sea Echo tickets (or substitute prize of a $50 gift card) winner is…Allison Bronemann!
Adjourned at 8:12pm
Next meeting: Monday, October 6th at 6:30 pm in Dugan's Room
Monday, August 25, 2008
Back to School BBQ, Sept 5, 2008
The PPC is hosting a Back to School BBQ on
Friday, September 5th, 4:00-7:00 PM
In the Playshed Area
There will be good old fashioned picnic games with prizes awarded, great food, and wonderful opportunities to connect with friends old and new:)
All Students must be accompanied by an adult.
Come join the fun!
Meeting Minutes - August 4, 2008
PERRYDALE PARENTS CLUB MEETING MINUTES
Monday, August 4, 2008 6:30 Pm Mr. Deters’ Room
Meeting called to order at 6:30 with the following members present:
Shawna Stouder, Leanna Deters, Corinne Wallace, Miriam Yovino, Sabrina Luffman,
Tracy McKee, Jennifer Moran, Grace Shewmake.
Minutes from the previous meeting were approved.
Finacial Report:
Checking: $9,949.69
Money Market: $ 16, 652.10 (includes $4,027.92 deposit from Foundation closing)
Requests for Funds:
Old Business
New Business
Fundraising and Community Events
Auction
Events for Hospitality
Dates of Importance
Monday, August 4, 2008 6:30 Pm Mr. Deters’ Room
Meeting called to order at 6:30 with the following members present:
Shawna Stouder, Leanna Deters, Corinne Wallace, Miriam Yovino, Sabrina Luffman,
Tracy McKee, Jennifer Moran, Grace Shewmake.
Minutes from the previous meeting were approved.
Finacial Report:
Checking: $9,949.69
Money Market: $ 16, 652.10 (includes $4,027.92 deposit from Foundation closing)
Requests for Funds:
Sheila McCartney request for on-line class fees of $51 each for 10 students for a total of $510. Tracy moves that we fund this request. 2nd by Corinne. Motion passed.
Miriam requested for two picnic benches for the play area. They cannot be wood, must pass insurance and safety requirements. Costco has six foot red benches available for $229/each plus $148 shipping. Discussed other local options and vendor possibilities. Tracy will check on Winn’s Custom Welding and other members encouraged to shop around as well. Tabled for next meeting.
Miriam request for water fountains from previous meeting. She is still waiting on plumbers for response.
Misty Matthews request for microphones from previous meeting. Tabled for next meeting for more information.
High School area picnic tables. Same situation as play area tables. We will do more shopping before next meeting.
Old Business
Storage- Shawna reported that the unit has been built for less than $200. We still need shelving but are waiting to see how many and sizes. The locks are in place but lighting will not be completed until next year. Leanna will purchase a lantern or flashlight.
Staff Allotments for 2008-2009 school year- discussed the $100 each given last year vs. funding request forms. Decided to use only the funding request forms. True emergencies can request thru an executive board meeting. Leanna will attend the Teacher In-Service meeting on August 27th and explain to thestaff how to use the request forms. Miriam asked about submitting a request for a reimbursement expense, Leanna said yes, this can be done.
Treasurer Position- Still open. Jennifier agreed to do the bookkeeping and keep receipts. Leanna will issue checks and check other treasurer communications at school. Tracy nominated Jennifer Moran for Treasurer, 2nd by Subrina. Nomination was accepted and Jennifer was voted in as Treasurer. Tracy will bring a bank signature card for Jennifer to complete and a debit card will be issued to Sabrina for hospitality purchases. Thank you Corinne for a great job!
New Business
Changes in by-Laws- Leanna will e-mail bylaws to everyone for review for next meeting. Still waiting on the IRS so that we can re-submit them.
Transfer Bookkeeping to PPC Computer
Foundation Money- Becca Young has given Tracy $4,027.92 that has been deposited into the PPC Money Market Account. The Foundation requested that the funds be used scholastically with an academic focus. PPC will honor this request and track the funds until spent.
Fundraising and Community Events
Registration in August- Registration is Tues Aug 12th 7:30am-3pm and Wed Aug 13th 12pm-7:30pm. PPC will have a booth. Leanna will offer a playroom and will have fliers printed. Sabrina will work the booth Tues from opening until 12:30pm Leanna will work Tues 12:30 – 3pm and Jennifer will work the booth Wed 4pm-7:30pm. We still need someone Wed from 12-4pm. Leanna will ask Helle or Lisa. PPC will hold a drawing for the Sea Echo package.
Back to School BBQ- will be Friday, Sept 5th from 4-7pm in and near the playshed. Menu will include: burgers, hot dogs, condiments, buns, tomatoes, lettuce, pickles, chips (Jennifer will ask David Berry about donating chips) watermelon, and grapes. Leanna and Tracy will bring grills. Entertainment will includegames such as a three-legged race (Helle), marshmallow race (Sabrina), water balloons (Jennifer), Basketball Shots (Sam?), Hula Hoop (Leanna), etc. Sabrina? will check on getting prizes (possibly DQ coupons). Leanna will have fliers printed to be available at registration and check on announcing via the reader boards. Leanna will also purchase food.
Auction
Bids for dinner- currently two bids have been submitted.
Dallas High School Catering Class has offered BBQ on a Bun and BBQ Chicken package for $9.50/plate.
Sassy Celebrations (BJ Knoffler catered last year) has offered BBQ Ribs and chicken drumstick package for $12/plate. Everyone was pleased with last year’s dinner. Shawna will check with both caterers again for adjustments. Will complete next meeting.
Leanna will begin the auction database for this new year and submit a facilities use form for Friday Feb 6th and Sat Feb 7th.
Events for Hospitality
None yet submitted
Dates of Importance
Registration Aug 12 and 13
BBQ Sept 5
Next PPC meeting will be Monday September 8th at 6:30pm, Mr.Dugan’s room.
Meeting adjourned at 8:43pm
Monday, August 04, 2008
Monday, August 4, 2008 Agenda
PERRYDALE PARENTS CLUB MEETING AGENDAMonday, August 4, 2008In the library or Mr. Deters’ room@6:30pm
Greetings/Read and approve last meetings minutes
Financial Report
· Account balances
Requests for funds
Old Business
· Storage
· Staff allotments for 08/09
· Treasurer position
New Business
· Changes in bylaws
· Transfer of bookkeeping to PPC Computer
· Foundation money
Fundraising and Community Events
· Registration in August
· Back to school BBQ
· Auction
Events for Hospitality
Dates of Importance
· PPC meets Monday, September 8th, 6:30 PM
Closing
Saturday, June 07, 2008
June PPC Minutes
PERRYDALE PARENTS CLUB MEETING MINUTES
Monday, June 2, 2008 6:30 PM in Mr. Dugan’s Room
Meeting called to order at 6:30 pm with the following members present:
Shawna Stouder, Leanna Deters, Lisa Mitchell, Corinne Wallace, Miriam Yovino, Sabrina Luffman, Tracy McKee, Tanni Swisher, Grace Shewmake, Jennifer Moran, Janice Nibler and Helle Ruddenklau.
Minutes from the previous meeting were approved.
Financial Report:
Checking/Money Market:
Market acct: 12,217.62
Checking Acct: 12,424.86
Corinne provided a written report on accounts.
Requests for funds:
Mrs Riley requests $400.00 for the purchase of 2 sets of books for the Battle of the Books: This is a state wide reading competition for 3rd through 8th grades. After the competition is over these books will become regular library books for the school to enjoy. Corinne moved that PPC by these books. 2nd by Jennifer. Motion passed.
Miss Mathews requests wireless microphones: Mrs. Matthews would like at least 3 wireless microphones. Miriam said Mrs. Matthews told her that she received 2 bids, the highest 1 was presented. On this bid each microphone was $400 and would require another $17.00 in cables and connectors bringing the total for 3 to $1285.00. Miriam moved to table this decision until both bids could be presented. 2nd by Grace. Motion passed. This will readdressed at the Aug meeting if we have both bids.
Water Fountain progress: Miriam will get 2 estimates this week. Tabled until Aug meeting.
Picnic tables: On hold for Aug meeting as Hutch needs to talk to Robin about design and materials.
Ms. Spencer request $679.00 for a Year book Supplement: This will be 12 extra pages to the yearbook that will include all spring sports and awards, graduation etc. Yearbook does not have this money at this time. Some discussion as to why this need was not brought up earlier in the year. Many felt we did not have enough time or information. Tani moved that PPC not fund this request. 2nd by Helle. Motion passed. Request denied.
Utility Tables: 8 ft utility tables from Costco for $75.00 each. This includes shipping and lifetime warranty. Jennifer moved that PPC purchase 8 tables for a total of $600.00. 2nd by Grace. Motion passed. Corinne will order them and have them shipped to the school.
Old Business:
Beautification plants: The bulbs are here. Miriam and Jessica will get them planted
Officer Nominations:
President: Leanna Deters
Vice President: Helle Ruddenklau
Treasurer: No nominees. Corinne is willing to carry office through the summer. Jennifer offered to help with the bookkeeping for the 08/09 year
Secretary: Grace Shewmake
Hospitality: Sabrina Luffman
Motion made by Tracy to elect all nominees to the office they ran for. 2nd by Jennifer. Motion passed. These are the PPC officers for 08/09 year.
Storage: Robin and Tim have decided to let the PPC convert 1 corner of the new storage building into our own room. Shawna presented an estimate of $364.00 to construct 2 walls with an exterior door with dead bolt lock. It was discussed that we would also like some shelving installed. Tracy moved that we spend up to $500.00 to have storage room and shelving constructed. 2nd by Grace. Motion passed. Shawna will contact a contractor and get all necessary info to the school. Bob Stouder and Jeff McKee will construct the room hopefully very soon.
Staff Allotments 08/09: Tabled until Aug meeting for more discussion.
New Business:
By-Laws: no changes needed.
Fundraising and Community Events:
Registration: Aug 12th 7am to 3:30 pm. Aug 13th 12 pm to 7 pm. Volunteers needed to man the PPC booth. We will hold another raffle again this year. This years winner will receive a free 1 night stay at the Sea Echo hotel in Lincoln City. Jennifer, Grace, Lisa and Sabrina said they should be able to help. Leanna will contact them at the Aug. meeting or before registration.
Sophomore Class Fundraising: The upcoming Sophomores are interested in working with the PPC to put on family, movie and/or bingo nights during the school year as fundraisers.
Community BBQ: This is something we had on the agenda all year. We will have a free family BBQ during the 1st week back to school. Bring all of your ideas to the Aug meeting. We will need some sort of entertainment as well as food donations. We will be making final plans at the Aug. meeting
Auction: Date: tentatively set for Sat Feb 7th. Date must be cleared through the school. Miriam will submit a facilities use form for Fri and Sat Feb 6th and 7th. The alternate date is Feb. 21st.
Place: Perrydale school
Menu/caterer: Shawna will talk to Dallas High School catering and BJ Knofler for ideas on menu and bids.
Theme: Pirate Hoe down
Events for Hospitality:
8th Grade promotion and academic awards: June 9th at 7:30 pm. Serving cake and juice after the ceremony. Sabrina will set up and Helle will help her serve. Janice will be there and is willing to help if needed as well.
K-Bear graduation: No help needed for set up or serving.
Dates of Importance:
Next PPC meeting is Monday Aug. 4th at 6:30 pm in the school library.
Closing: Meeting adjourned at 8:25 pm.
Posted by
Upwards Design
Monday, June 2, 2008 6:30 PM in Mr. Dugan’s Room
Meeting called to order at 6:30 pm with the following members present:
Shawna Stouder, Leanna Deters, Lisa Mitchell, Corinne Wallace, Miriam Yovino, Sabrina Luffman, Tracy McKee, Tanni Swisher, Grace Shewmake, Jennifer Moran, Janice Nibler and Helle Ruddenklau.
Minutes from the previous meeting were approved.
Financial Report:
Checking/Money Market:
Market acct: 12,217.62
Checking Acct: 12,424.86
Corinne provided a written report on accounts.
Requests for funds:
Mrs Riley requests $400.00 for the purchase of 2 sets of books for the Battle of the Books: This is a state wide reading competition for 3rd through 8th grades. After the competition is over these books will become regular library books for the school to enjoy. Corinne moved that PPC by these books. 2nd by Jennifer. Motion passed.
Miss Mathews requests wireless microphones: Mrs. Matthews would like at least 3 wireless microphones. Miriam said Mrs. Matthews told her that she received 2 bids, the highest 1 was presented. On this bid each microphone was $400 and would require another $17.00 in cables and connectors bringing the total for 3 to $1285.00. Miriam moved to table this decision until both bids could be presented. 2nd by Grace. Motion passed. This will readdressed at the Aug meeting if we have both bids.
Water Fountain progress: Miriam will get 2 estimates this week. Tabled until Aug meeting.
Picnic tables: On hold for Aug meeting as Hutch needs to talk to Robin about design and materials.
Ms. Spencer request $679.00 for a Year book Supplement: This will be 12 extra pages to the yearbook that will include all spring sports and awards, graduation etc. Yearbook does not have this money at this time. Some discussion as to why this need was not brought up earlier in the year. Many felt we did not have enough time or information. Tani moved that PPC not fund this request. 2nd by Helle. Motion passed. Request denied.
Utility Tables: 8 ft utility tables from Costco for $75.00 each. This includes shipping and lifetime warranty. Jennifer moved that PPC purchase 8 tables for a total of $600.00. 2nd by Grace. Motion passed. Corinne will order them and have them shipped to the school.
Old Business:
Beautification plants: The bulbs are here. Miriam and Jessica will get them planted
Officer Nominations:
President: Leanna Deters
Vice President: Helle Ruddenklau
Treasurer: No nominees. Corinne is willing to carry office through the summer. Jennifer offered to help with the bookkeeping for the 08/09 year
Secretary: Grace Shewmake
Hospitality: Sabrina Luffman
Motion made by Tracy to elect all nominees to the office they ran for. 2nd by Jennifer. Motion passed. These are the PPC officers for 08/09 year.
Storage: Robin and Tim have decided to let the PPC convert 1 corner of the new storage building into our own room. Shawna presented an estimate of $364.00 to construct 2 walls with an exterior door with dead bolt lock. It was discussed that we would also like some shelving installed. Tracy moved that we spend up to $500.00 to have storage room and shelving constructed. 2nd by Grace. Motion passed. Shawna will contact a contractor and get all necessary info to the school. Bob Stouder and Jeff McKee will construct the room hopefully very soon.
Staff Allotments 08/09: Tabled until Aug meeting for more discussion.
New Business:
By-Laws: no changes needed.
Fundraising and Community Events:
Registration: Aug 12th 7am to 3:30 pm. Aug 13th 12 pm to 7 pm. Volunteers needed to man the PPC booth. We will hold another raffle again this year. This years winner will receive a free 1 night stay at the Sea Echo hotel in Lincoln City. Jennifer, Grace, Lisa and Sabrina said they should be able to help. Leanna will contact them at the Aug. meeting or before registration.
Sophomore Class Fundraising: The upcoming Sophomores are interested in working with the PPC to put on family, movie and/or bingo nights during the school year as fundraisers.
Community BBQ: This is something we had on the agenda all year. We will have a free family BBQ during the 1st week back to school. Bring all of your ideas to the Aug meeting. We will need some sort of entertainment as well as food donations. We will be making final plans at the Aug. meeting
Auction: Date: tentatively set for Sat Feb 7th. Date must be cleared through the school. Miriam will submit a facilities use form for Fri and Sat Feb 6th and 7th. The alternate date is Feb. 21st.
Place: Perrydale school
Menu/caterer: Shawna will talk to Dallas High School catering and BJ Knofler for ideas on menu and bids.
Theme: Pirate Hoe down
Events for Hospitality:
8th Grade promotion and academic awards: June 9th at 7:30 pm. Serving cake and juice after the ceremony. Sabrina will set up and Helle will help her serve. Janice will be there and is willing to help if needed as well.
K-Bear graduation: No help needed for set up or serving.
Dates of Importance:
Next PPC meeting is Monday Aug. 4th at 6:30 pm in the school library.
Closing: Meeting adjourned at 8:25 pm.
Posted by
Upwards Design
Friday, May 09, 2008
PPC Meeting Minutes 5/5/08
PERRYDALE PARENTS CLUB MEETING MINUTES
Monday, May 5 2008 6:30 PM in Mr. Dugan’s Room
Meeting called to order at 6:35 pm with the following members present: Shawna Stouder, Leanna Deters, Lisa Mitchell, Corinne Wallace, Miriam Yovino, Sabrina Luffman, Tracy McKee, Tanni Swisher, Grace Shewmake, Jennifer Moran and Helle Ruddenklau,
Financial Report:
Checking/Money Market:
Savings: $5,216.29
SAVINGS: $ 21,279.87
08/09 Operating Budget approval: Proposed budget was reviewed. Motion made by Grace to accept proposed budget. 2nd by Tracy. Motion passed
08/09 Auction Budget approval: Proposed budget was reviewed. Motion made by Tracy to accept proposed budget. 2nd by Helle. Motion passed
Requests for funds:
Purchase QuickBooks for PPC computer $99:(tabled from last month). Motion made by Shawna S. to purchase QuickBooks Pro 2008 for $99. 2nd by Tracy. Motion passed
Miss Mathews request up to $200 for an IPOD:(tabled from last month). Discussed purchasing IPOD vs. sharing of the IPOD already purchased for the school. Discussed MP3 Players vs. IPOD. Grace moved that PPC purchase an IPOD for the music program to not exceed $200.00. 2nd by Sabrina. Motion passed. (5 to 4)
Equestrian Team requests funds for State competition May 15 - 18 in Redmond. $1800.00 to help cover stalls, fuel, hotel and meals for the 3 students that qualified. 3 students qualified to go to State. Linda and Ariel Boline talked to us about Equestrian team fund raising over last year and presented the estimated cost of going to State: Stalls $455, hotels $1500, meals $500, fuel $750. They do have some funds in their account. They are not sure of the amount but guess it to be less than $500. Motion made by Tracy to give the Equestrian team $200 for each rider for a total of $600.00. 2nd by Tanni. Motion passed.
Hospitality add on: Mrs. McCartney requested cake and punch for the spring academic awards for middle and high school. Sabrina estimates that 3 cakes from Costco and punch will be about $70.00. Motion made by Tracy to purchase cake and punch not to exceed $70.00 for academic awards night. 2nd by Sabrina. Motion passed
Old Business:
Wish list priorities: Each member present picked 3 things off the wish list that they would like to see PPC support financially. The new prioritized list is attached. Funding requests for the top 4 or 5 items will be presented for the June meeting.
Nominations for 08-09 PPC board: Leanna will make a signup sheet to post on our board outside the office. Anyone interested in holding an office can add his or her name. We will be voting in new officers in June.
New Business:
Changes in any board responsibilities?: We reviewed each office duties and made amendments to most of them. Leanna will make the changes and post on the PPC board as well as send in to the state.
Request form for Hospitality: Reviewed. Leanna will correct the typos and get it to fit onto 1 page.
Staff Allotments: Discussed who should be included and how we can better communicate with the staff. Tabled until next meeting for more discussion.
Storage Cabinet for the new storage shed: Leanna got a design and quote for some storage cabinets. Decision tabled until next meeting. Hope to have 2 more bids by then. Shawna S. and Grace will work on getting other bids.
Fundraising and Community Events
Escrip contest winners: middle school winners are: 1st place-- Bailey Heide, 2nd place--Matthew Luffman, 3rd place tie--- Alice walls and Zak Starr. Elementary school winners are: 1st place--Joshua Luffman, 2nd --place Ciera Starr, 3rd place--Haylin Jenesofsky. Leanna or Shawna K will facilitate the decision on the tie as well as contact the winners to see what gift card they would like.
Teacher appreciation - Sabrina: A signup sheet was passed around for contributions to the Teacher Appreciation lunch. Sabrina will set out and clean up for the lunch.
Bingo Night: Tabled until next meeting.
Community BBQ: Tabled until next meeting.
Spirit wear: Christy put in another order of Spirit Wear. Briefly discussed having some available at football games next year.
Events for Hospitality:
Academic awards – May 20th 7:00 PM
Dates of Importance:
Next PPC meeting is Monday June 2 at 6:30 pm in Mr. Dugan's room.
Closing: Meeting adjourned at 8:52 pm.
Posted by Mark Luffman
Monday, May 5 2008 6:30 PM in Mr. Dugan’s Room
Meeting called to order at 6:35 pm with the following members present: Shawna Stouder, Leanna Deters, Lisa Mitchell, Corinne Wallace, Miriam Yovino, Sabrina Luffman, Tracy McKee, Tanni Swisher, Grace Shewmake, Jennifer Moran and Helle Ruddenklau,
Financial Report:
Checking/Money Market:
Savings: $5,216.29
SAVINGS: $ 21,279.87
08/09 Operating Budget approval: Proposed budget was reviewed. Motion made by Grace to accept proposed budget. 2nd by Tracy. Motion passed
08/09 Auction Budget approval: Proposed budget was reviewed. Motion made by Tracy to accept proposed budget. 2nd by Helle. Motion passed
Requests for funds:
Purchase QuickBooks for PPC computer $99:(tabled from last month). Motion made by Shawna S. to purchase QuickBooks Pro 2008 for $99. 2nd by Tracy. Motion passed
Miss Mathews request up to $200 for an IPOD:(tabled from last month). Discussed purchasing IPOD vs. sharing of the IPOD already purchased for the school. Discussed MP3 Players vs. IPOD. Grace moved that PPC purchase an IPOD for the music program to not exceed $200.00. 2nd by Sabrina. Motion passed. (5 to 4)
Equestrian Team requests funds for State competition May 15 - 18 in Redmond. $1800.00 to help cover stalls, fuel, hotel and meals for the 3 students that qualified. 3 students qualified to go to State. Linda and Ariel Boline talked to us about Equestrian team fund raising over last year and presented the estimated cost of going to State: Stalls $455, hotels $1500, meals $500, fuel $750. They do have some funds in their account. They are not sure of the amount but guess it to be less than $500. Motion made by Tracy to give the Equestrian team $200 for each rider for a total of $600.00. 2nd by Tanni. Motion passed.
Hospitality add on: Mrs. McCartney requested cake and punch for the spring academic awards for middle and high school. Sabrina estimates that 3 cakes from Costco and punch will be about $70.00. Motion made by Tracy to purchase cake and punch not to exceed $70.00 for academic awards night. 2nd by Sabrina. Motion passed
Old Business:
Wish list priorities: Each member present picked 3 things off the wish list that they would like to see PPC support financially. The new prioritized list is attached. Funding requests for the top 4 or 5 items will be presented for the June meeting.
Nominations for 08-09 PPC board: Leanna will make a signup sheet to post on our board outside the office. Anyone interested in holding an office can add his or her name. We will be voting in new officers in June.
New Business:
Changes in any board responsibilities?: We reviewed each office duties and made amendments to most of them. Leanna will make the changes and post on the PPC board as well as send in to the state.
Request form for Hospitality: Reviewed. Leanna will correct the typos and get it to fit onto 1 page.
Staff Allotments: Discussed who should be included and how we can better communicate with the staff. Tabled until next meeting for more discussion.
Storage Cabinet for the new storage shed: Leanna got a design and quote for some storage cabinets. Decision tabled until next meeting. Hope to have 2 more bids by then. Shawna S. and Grace will work on getting other bids.
Fundraising and Community Events
Escrip contest winners: middle school winners are: 1st place-- Bailey Heide, 2nd place--Matthew Luffman, 3rd place tie--- Alice walls and Zak Starr. Elementary school winners are: 1st place--Joshua Luffman, 2nd --place Ciera Starr, 3rd place--Haylin Jenesofsky. Leanna or Shawna K will facilitate the decision on the tie as well as contact the winners to see what gift card they would like.
Teacher appreciation - Sabrina: A signup sheet was passed around for contributions to the Teacher Appreciation lunch. Sabrina will set out and clean up for the lunch.
Bingo Night: Tabled until next meeting.
Community BBQ: Tabled until next meeting.
Spirit wear: Christy put in another order of Spirit Wear. Briefly discussed having some available at football games next year.
Events for Hospitality:
Academic awards – May 20th 7:00 PM
Dates of Importance:
Next PPC meeting is Monday June 2 at 6:30 pm in Mr. Dugan's room.
Closing: Meeting adjourned at 8:52 pm.
Posted by Mark Luffman
Thursday, April 17, 2008
April PPC Minutes
PERRYDALE PARENTS CLUB MEETING MINUTES
Monday, April 7, 2008
In Mr. Dugan’s Room
Meeting called to order at 6:35 pm with the following members present: Shawna Stouder, Leanna Deters, Christy Starr, Corinne Wallace, Miriam Yovino, Sabrina Luffman, Tracy McKee, Janice Nibler, Tanni Swisher, Grace Shewmake, Shawna Kellum and Helle Ruddenklau,
Financial Report
Checking/Money Market:
Savings: $5,215.01
SAVINGS: $ 24,085.66
Projected budget: Discussed new operating budget for 08-09. Leanna will rewrite what was discussed and present it for a vote at the next meeting in May.
Requests for funds:
Prizes for Escrip Contest $180: Motion to spent $180 on Escrip prizes made by Tanni, 2nd by Christy. Motion passed.
Mr. Hutchinson requests $500 for student registration fees for the State FFA convention: Mr. Hutchinson and some of the FFA came to present their request for funds. Registrations for State convention have gone up to $50 per person. Perrydale sent 10 FFA members to State. Hutch talked about State convention. He also talked about all the events that the FFA fund helps to sponsor such as the Senior Tea, Food for all, FFA annual banquet, spring fling, AG day, district convention and workshops. Motion made by Tracy to give FFA $500 towards these future events. 2nd by Corinne. Motion passed.
Purchase QuickBooks for PPC computer $99: At the last meeting it was discussed that PPC should have it's own QuickBooks for the PPC computer. Leanna found it on sale for $99 so she purchased it and has loaded it onto the PPC computer. Leanna is requesting to be reimbursed for this purchase at some time. Motion was made to table this until next meeting by Tanni. 2nd by Christy. Motion passed. This will be discussed again at the next meeting.
Mrs. Mays and Mrs. McCartney request approx. $600-$1000 for the High School reward trip: This includes admission to Aquarium for 80 students and supplies and food for BBQ.: Aquarium admission is $11.40 per student with a group discount. Students may be able to provide $5.00 each toward this. We discussed the Mark Hatfield aquarium next door as an option as it is free. Many members personally thought it was a better experience. Discussed that the PPC has not given this much money towards a rewards trip in the past. Motion made to give $300.00 toward the high school rewards trip made by Tracy. 2nd by Tanni. Motion passed.
Mr. Toller requests $600 for the purchase of 6 graphing calculators for his classroom: Currently Mr. Toller has 2 graphing calculators in his classroom, Mr. Howlett has 3 for a total of 5 for a class of up to 25 students. Some students have their own but there are still not enough for the kids to share. Mr. Toller has not yet spent his $100 that the PPC gives each teacher. Motion made to give $500 to Mr. Toller for graphing calculators by Christy. 2nd by Tracy. Motion passed.
Miss Mathews request up to $200 for an IPOD: This is to be used for the choir, band, concerts and plays. This way she could have all the needed music loaded. It hooks up easily and can be operated remotely. Motion made to table this for next meeting by Tracy. 2nd by Christy. Motion passed. This will be discussed again at the next meeting.
Miriam presented a future "big ticket" wish from the elementary: They would like to purchase and install a climbing wall into the play shed in the next year or two. The cost is currently $6700. She believes the school can come up with half of the money for this project from other sources. This is just an FYI at this time.
Carol Kline, the school nurse request $460 for new bike helmets for every child thru the 5th grade(153).: The cost per helmet is $3. Discussion as to how many kids already have helmets. Miriam will send out a flyer to determine how many helmets are needed. Discussed that the 5th grade has an annual bike trip and that there are some students that will need helmets to participate. Motion made to purchase helmets for any child that NEEDS one up through the 5th grade, not to exceed $460 by Tanni. 2nd by Helle. Motion passed.
Old Business
PPC new address: Is PO Box 305, Dallas, OR 97338: Corinne and Leanna have keys. All board members can pick up mail with ID.
Discontinuing Internet service for PPC computer: At last meeting it was decided that PPC really doesn't need our own Internet service. Leanna will have it cancelled.
New Business
Wish List: Discussed and added to. Leanna will rework the wish list and re-present it at the next meeting. Each member is asked to pick 3 that they would like to see the PPC contribute to. Please be prepared to support your view.
Nominations for 08-09 PPC board: Nominations must be made at the next meeting and then voted on in June. Leanna will make a flyer, post on web site and at the school.
Changes in any board responsibilities?: Tabled for next meeting.
Request form for Hospitality: Tabled for next meeting.
Fundraising and Community Events
Escrip contest: Shawna Kellum: Discussed that people are signing up on more than 1 list. Agreed to take lists as they are to determine winners. Shawna K will address the elementary at AM stretch time and Leanna will go into each middle school classroom to discuss this.
High School needs: a few volunteers with a pick up to haul BBQ and set up and help with lunch at the beach on June 10th. There were no volunteers from the PPC.
Auction:
Any lingering ends for this year’s auction:
Thank you letters for donors: Leanna has a list of donors that she still needs addresses for so that she can send out a thank you/receipt.
Any specific things we need to tackle now for next year’s auction: Agreed to have next years auction at the school. Still need to discuss date, time and caterer at next meeting.
Bingo Night: Tabled until next meeting.
Community BBQ: Tabled until next meeting.
Spirit wear: Christy ordered and items should be in towards the end of April.
Teacher appreciation: Is the 1st week in May. We agreed that we would like to provide lunch again this year. Sabrina will coordinate this effort.
Events for Hospitality:
Spring Concert April 15th.
School wide improvement day April 30th. Sabrina will need some help cutting fruit starting about 7:30 am. Please contact Sabrina if you are able to help out.
Dates of Importance:
School wide Improvement Day is Wednesday, April 30 beginning at 7:45 am
Next PPC meeting is Monday May 5th at 6:30 pm in Mr. Dugan's room.
Closing: Meeting adjourned at 8:55 pm.
Monday, April 7, 2008
In Mr. Dugan’s Room
Meeting called to order at 6:35 pm with the following members present: Shawna Stouder, Leanna Deters, Christy Starr, Corinne Wallace, Miriam Yovino, Sabrina Luffman, Tracy McKee, Janice Nibler, Tanni Swisher, Grace Shewmake, Shawna Kellum and Helle Ruddenklau,
Financial Report
Checking/Money Market:
Savings: $5,215.01
SAVINGS: $ 24,085.66
Projected budget: Discussed new operating budget for 08-09. Leanna will rewrite what was discussed and present it for a vote at the next meeting in May.
Requests for funds:
Prizes for Escrip Contest $180: Motion to spent $180 on Escrip prizes made by Tanni, 2nd by Christy. Motion passed.
Mr. Hutchinson requests $500 for student registration fees for the State FFA convention: Mr. Hutchinson and some of the FFA came to present their request for funds. Registrations for State convention have gone up to $50 per person. Perrydale sent 10 FFA members to State. Hutch talked about State convention. He also talked about all the events that the FFA fund helps to sponsor such as the Senior Tea, Food for all, FFA annual banquet, spring fling, AG day, district convention and workshops. Motion made by Tracy to give FFA $500 towards these future events. 2nd by Corinne. Motion passed.
Purchase QuickBooks for PPC computer $99: At the last meeting it was discussed that PPC should have it's own QuickBooks for the PPC computer. Leanna found it on sale for $99 so she purchased it and has loaded it onto the PPC computer. Leanna is requesting to be reimbursed for this purchase at some time. Motion was made to table this until next meeting by Tanni. 2nd by Christy. Motion passed. This will be discussed again at the next meeting.
Mrs. Mays and Mrs. McCartney request approx. $600-$1000 for the High School reward trip: This includes admission to Aquarium for 80 students and supplies and food for BBQ.: Aquarium admission is $11.40 per student with a group discount. Students may be able to provide $5.00 each toward this. We discussed the Mark Hatfield aquarium next door as an option as it is free. Many members personally thought it was a better experience. Discussed that the PPC has not given this much money towards a rewards trip in the past. Motion made to give $300.00 toward the high school rewards trip made by Tracy. 2nd by Tanni. Motion passed.
Mr. Toller requests $600 for the purchase of 6 graphing calculators for his classroom: Currently Mr. Toller has 2 graphing calculators in his classroom, Mr. Howlett has 3 for a total of 5 for a class of up to 25 students. Some students have their own but there are still not enough for the kids to share. Mr. Toller has not yet spent his $100 that the PPC gives each teacher. Motion made to give $500 to Mr. Toller for graphing calculators by Christy. 2nd by Tracy. Motion passed.
Miss Mathews request up to $200 for an IPOD: This is to be used for the choir, band, concerts and plays. This way she could have all the needed music loaded. It hooks up easily and can be operated remotely. Motion made to table this for next meeting by Tracy. 2nd by Christy. Motion passed. This will be discussed again at the next meeting.
Miriam presented a future "big ticket" wish from the elementary: They would like to purchase and install a climbing wall into the play shed in the next year or two. The cost is currently $6700. She believes the school can come up with half of the money for this project from other sources. This is just an FYI at this time.
Carol Kline, the school nurse request $460 for new bike helmets for every child thru the 5th grade(153).: The cost per helmet is $3. Discussion as to how many kids already have helmets. Miriam will send out a flyer to determine how many helmets are needed. Discussed that the 5th grade has an annual bike trip and that there are some students that will need helmets to participate. Motion made to purchase helmets for any child that NEEDS one up through the 5th grade, not to exceed $460 by Tanni. 2nd by Helle. Motion passed.
Old Business
PPC new address: Is PO Box 305, Dallas, OR 97338: Corinne and Leanna have keys. All board members can pick up mail with ID.
Discontinuing Internet service for PPC computer: At last meeting it was decided that PPC really doesn't need our own Internet service. Leanna will have it cancelled.
New Business
Wish List: Discussed and added to. Leanna will rework the wish list and re-present it at the next meeting. Each member is asked to pick 3 that they would like to see the PPC contribute to. Please be prepared to support your view.
Nominations for 08-09 PPC board: Nominations must be made at the next meeting and then voted on in June. Leanna will make a flyer, post on web site and at the school.
Changes in any board responsibilities?: Tabled for next meeting.
Request form for Hospitality: Tabled for next meeting.
Fundraising and Community Events
Escrip contest: Shawna Kellum: Discussed that people are signing up on more than 1 list. Agreed to take lists as they are to determine winners. Shawna K will address the elementary at AM stretch time and Leanna will go into each middle school classroom to discuss this.
High School needs: a few volunteers with a pick up to haul BBQ and set up and help with lunch at the beach on June 10th. There were no volunteers from the PPC.
Auction:
Any lingering ends for this year’s auction:
Thank you letters for donors: Leanna has a list of donors that she still needs addresses for so that she can send out a thank you/receipt.
Any specific things we need to tackle now for next year’s auction: Agreed to have next years auction at the school. Still need to discuss date, time and caterer at next meeting.
Bingo Night: Tabled until next meeting.
Community BBQ: Tabled until next meeting.
Spirit wear: Christy ordered and items should be in towards the end of April.
Teacher appreciation: Is the 1st week in May. We agreed that we would like to provide lunch again this year. Sabrina will coordinate this effort.
Events for Hospitality:
Spring Concert April 15th.
School wide improvement day April 30th. Sabrina will need some help cutting fruit starting about 7:30 am. Please contact Sabrina if you are able to help out.
Dates of Importance:
School wide Improvement Day is Wednesday, April 30 beginning at 7:45 am
Next PPC meeting is Monday May 5th at 6:30 pm in Mr. Dugan's room.
Closing: Meeting adjourned at 8:55 pm.
Friday, March 07, 2008
PPC Meeting Minutes 3/3/08
Mr. Dugan's room
Meeting called to order at 6:37 pm with the following members present: Shawna Stouder, Leanna Deters, Christy Starr, Corinne Wallace, Miriam Yovino, Sabrina Luffman, Tracy McKee and Helle Ruddenklau,
Minutes from the previous meeting were approved.
FINANCIAL REPORT:
· SAVING ACCT. BAL.: $24,571.73
· CHECKING ACCT. BAL.: $ 5,213.69
AUCTION REVENUE AND EXPENSE REPORT:
An expense report was handed out. We discussed ticket sales verses amount of food served. It seems that more food was served than tickets sold. Next year we plan to have actual dinner tickets that will be collected as people go thru the food line. Miriam volunteered to collect tickets. We discussed that we went way over our projected budget or $6,000.00 by approx. $4,000.00. The overage was due to the purchase of auction items (spa for $3200.00) and items we will be able to reuse for years such as tablecloths ($464.47), table decorations, aprons and, auction software upgrades. The auction net total was approximately $18,000.00.
REQUESTS FOR FUNDS:
PURCHASE TABLECLOTHS FOR USE BY PPC AND OPTHER SCHOOL GROUPS ($464.47):
It was decided that we would leave the tablecloth purchase under the auction expenses even though they may be used for other events.
PURCHASE PO BOX AND ADD TO YEARLY BUDGET ($42 per year):
Christy moved that the PPC rent a PO box so that we have a permanent address. 2nd by Corinne. Motion passed.
JUMP ROPE FOR HEART:
Request for extra $20.00 to cover shipping of prize items. Helle moved that we amend the original amount of $50.00 to $70.00 to cover shipping. 2nd by Sabrina. Motion passed. Miriam was given a check for $70.00 to cover the prizes and shipping.
OLD BUSINESS:
NEW TAX ID:
The new tax ID number is here and the bank account has been updated with the new number.
BEAUTIFICATION OF AREA NEAR KINDERGARTEN ROOM:
Discussed ideas for this area. Miriam said that at one time there had been plans drawn up by Jessica Macken. Jessica will be contacted to see if she still has those plans and wants to help. Tracy moved that we buy $100.00 worth of bulbs from the school bulb sale to be used for this project. 2nd by Christy. Motion passed. Miriam will take care of ordering bulbs and speak with Jessica.
DISTRIBUTION OF FUNDS TO GROUPS THAT HELPED AT THE AUCTION:
$450.00 was raised from the draw down game at the auction. All agreed to split this money evenly between the 3 groups that helped with set up, clean up, and at the auction. $150.00 will go to each of the following; Junior class, Equestrian team and middle school leadership.
The class and club baskets raised a total of $3,134.00. This money is available for each of the donors to use. A class advisor, teacher or team leader will be given a reimbursement form for the amount their basket raised.
HOW MUCH $ WAS ALLOTED TO THE LIBRARY:
It was asked if the library was given money like each of the classrooms. Money was donated at the auction specifically to the library, so that money is available for the library to use.
NEW BUSINESS:
· STORAGE:
The school will be building a new storage building this summer and we will be given some space to use. We need to look into purchasing a storage cabinet vs. having one built. It must lock.
READER BOARD:
The school really wants to purchase an electronic reader board in the future. They run about $15,000.00. It is put on hold until after the new track is completed. This item seemed low priority to support with PPC funds.
BUDGET:
Discussed yearly operating budget. We may not need monthly internet for the PPC computer. Discussed hospitality budget of $60.00 per partial school event and $90.00 for full school event. Not sure how we want to budget for plates, cups and other paper goods needed for these events. Corinne and Leanna will have an operating budget drawn up for next meeting as well as possible ways to make the hospitality budget easier to use. Discussed the need for PPC to purchase our own Quick Books for future use. Right now Corinne is using her personal Quick Books on her personal computer.
FUNDRAISING:
· ESCRIP- :
Shawna Kellum has everything ready to go for the e-scrip sign up contest. It will start March 31st and run until April 17th.The elementary and Middle schools students will be signing up. This will be an individual competition with Elementary and Middle school students trying to sign up the most people. 1st, 2nd and 3rd place awards will be given out to the top 3 Elementary signers and top 3 Middle school signers. The awards will be gift cards in the amount of $50.00, $25.00 & $15.00. The winners can chose from the following gift card choices; Game Stop, Cold Stone, Movies, Starbucks, Food, I-Tunes, Walmart, Barnes and Nobel.
· AUCTION
Net profit from Auction was approx. $18,000.00.
Child Care had 58 kids, 45 were pre-registered. There was a lack of high school helpers due to the basketball playoff game. We spent more on food than we got back in donations for this service. Some discussion of this being a donation verses paid for service. Needs to be looked into further for next year.
Spirit wear went over really big at the auction. We do have some things left over. Mrs. Stoutt has agreed to let us continue selling Spirit Wear. Christy will be sending home a flyer with students in the near future for people to order spirit wear. PPC will order Spirit wear on a regular basis.
Tracy suggested that PPC consider buying tables for the school. During auction set up it was brought to our attention that many of the school's tables are just worn out. It was suggested that we purchases some long and some round tables each year to be used school wide.
Other potential "big Ticket" items PPC may want to consider are; bleachers, coffee pots, outdoor drinking fountain. It was decided that everyone should bring ideas as well as research on cost, shipping, ordering etc. to the next meeting for discussion.
Corinne was given another quilt for the PPC to use next year or to raffle etc. It was decided to raffle it off. Details on how to sell tickets and ticket cost etc will be at next meeting.
DATES OF IMPORTANCE:
School wide improvement: Wed April 30 at 7:45 am
Next PPC meeting Mon April 7th 6:30 pm in Mr. Dugan's room
Meeting adjourned at 8:32pm
Meeting called to order at 6:37 pm with the following members present: Shawna Stouder, Leanna Deters, Christy Starr, Corinne Wallace, Miriam Yovino, Sabrina Luffman, Tracy McKee and Helle Ruddenklau,
Minutes from the previous meeting were approved.
FINANCIAL REPORT:
· SAVING ACCT. BAL.: $24,571.73
· CHECKING ACCT. BAL.: $ 5,213.69
AUCTION REVENUE AND EXPENSE REPORT:
An expense report was handed out. We discussed ticket sales verses amount of food served. It seems that more food was served than tickets sold. Next year we plan to have actual dinner tickets that will be collected as people go thru the food line. Miriam volunteered to collect tickets. We discussed that we went way over our projected budget or $6,000.00 by approx. $4,000.00. The overage was due to the purchase of auction items (spa for $3200.00) and items we will be able to reuse for years such as tablecloths ($464.47), table decorations, aprons and, auction software upgrades. The auction net total was approximately $18,000.00.
REQUESTS FOR FUNDS:
PURCHASE TABLECLOTHS FOR USE BY PPC AND OPTHER SCHOOL GROUPS ($464.47):
It was decided that we would leave the tablecloth purchase under the auction expenses even though they may be used for other events.
PURCHASE PO BOX AND ADD TO YEARLY BUDGET ($42 per year):
Christy moved that the PPC rent a PO box so that we have a permanent address. 2nd by Corinne. Motion passed.
JUMP ROPE FOR HEART:
Request for extra $20.00 to cover shipping of prize items. Helle moved that we amend the original amount of $50.00 to $70.00 to cover shipping. 2nd by Sabrina. Motion passed. Miriam was given a check for $70.00 to cover the prizes and shipping.
OLD BUSINESS:
NEW TAX ID:
The new tax ID number is here and the bank account has been updated with the new number.
BEAUTIFICATION OF AREA NEAR KINDERGARTEN ROOM:
Discussed ideas for this area. Miriam said that at one time there had been plans drawn up by Jessica Macken. Jessica will be contacted to see if she still has those plans and wants to help. Tracy moved that we buy $100.00 worth of bulbs from the school bulb sale to be used for this project. 2nd by Christy. Motion passed. Miriam will take care of ordering bulbs and speak with Jessica.
DISTRIBUTION OF FUNDS TO GROUPS THAT HELPED AT THE AUCTION:
$450.00 was raised from the draw down game at the auction. All agreed to split this money evenly between the 3 groups that helped with set up, clean up, and at the auction. $150.00 will go to each of the following; Junior class, Equestrian team and middle school leadership.
The class and club baskets raised a total of $3,134.00. This money is available for each of the donors to use. A class advisor, teacher or team leader will be given a reimbursement form for the amount their basket raised.
HOW MUCH $ WAS ALLOTED TO THE LIBRARY:
It was asked if the library was given money like each of the classrooms. Money was donated at the auction specifically to the library, so that money is available for the library to use.
NEW BUSINESS:
· STORAGE:
The school will be building a new storage building this summer and we will be given some space to use. We need to look into purchasing a storage cabinet vs. having one built. It must lock.
READER BOARD:
The school really wants to purchase an electronic reader board in the future. They run about $15,000.00. It is put on hold until after the new track is completed. This item seemed low priority to support with PPC funds.
BUDGET:
Discussed yearly operating budget. We may not need monthly internet for the PPC computer. Discussed hospitality budget of $60.00 per partial school event and $90.00 for full school event. Not sure how we want to budget for plates, cups and other paper goods needed for these events. Corinne and Leanna will have an operating budget drawn up for next meeting as well as possible ways to make the hospitality budget easier to use. Discussed the need for PPC to purchase our own Quick Books for future use. Right now Corinne is using her personal Quick Books on her personal computer.
FUNDRAISING:
· ESCRIP- :
Shawna Kellum has everything ready to go for the e-scrip sign up contest. It will start March 31st and run until April 17th.The elementary and Middle schools students will be signing up. This will be an individual competition with Elementary and Middle school students trying to sign up the most people. 1st, 2nd and 3rd place awards will be given out to the top 3 Elementary signers and top 3 Middle school signers. The awards will be gift cards in the amount of $50.00, $25.00 & $15.00. The winners can chose from the following gift card choices; Game Stop, Cold Stone, Movies, Starbucks, Food, I-Tunes, Walmart, Barnes and Nobel.
· AUCTION
Net profit from Auction was approx. $18,000.00.
Child Care had 58 kids, 45 were pre-registered. There was a lack of high school helpers due to the basketball playoff game. We spent more on food than we got back in donations for this service. Some discussion of this being a donation verses paid for service. Needs to be looked into further for next year.
Spirit wear went over really big at the auction. We do have some things left over. Mrs. Stoutt has agreed to let us continue selling Spirit Wear. Christy will be sending home a flyer with students in the near future for people to order spirit wear. PPC will order Spirit wear on a regular basis.
Tracy suggested that PPC consider buying tables for the school. During auction set up it was brought to our attention that many of the school's tables are just worn out. It was suggested that we purchases some long and some round tables each year to be used school wide.
Other potential "big Ticket" items PPC may want to consider are; bleachers, coffee pots, outdoor drinking fountain. It was decided that everyone should bring ideas as well as research on cost, shipping, ordering etc. to the next meeting for discussion.
Corinne was given another quilt for the PPC to use next year or to raffle etc. It was decided to raffle it off. Details on how to sell tickets and ticket cost etc will be at next meeting.
DATES OF IMPORTANCE:
School wide improvement: Wed April 30 at 7:45 am
Next PPC meeting Mon April 7th 6:30 pm in Mr. Dugan's room
Meeting adjourned at 8:32pm
Sunday, March 02, 2008
Meeting Monday, March 3rd, Agenda
PERRYDALE PARENTS CLUB MEETING AGENDA
Monday, March 3, 2008 in Mr. Dugan’s room at 6:30 PM
Child Care provided in the old gym until 8:30 PM. The childcare provider is an adult and one of the regular childcare attendants for Dallas United Methodist Church. She is very qualified and has been background checked.
Monday, March 3, 2008 in Mr. Dugan’s room at 6:30 PM
Child Care provided in the old gym until 8:30 PM. The childcare provider is an adult and one of the regular childcare attendants for Dallas United Methodist Church. She is very qualified and has been background checked.
Greetings/Read and approve last meetings minutes
Financial Report
· Checking/Money Market
· Auction revenue and expense report
Requests for funds
· Purchase tablecloths for use by PPC and other school groups. $464.47
· Purchase PO box and add to yearly budget. $42/yr
Old Business
· New Tax ID
· Beautification of area by Kindergarten room
· Distribution of funds to groups who helped at auction
· How much was allotted for the Library?
New Business
· Storage
· Reader Board
Fundraising and Community Events
· Escrip contest – Shawna Kellum
· Auction
o Any lingering ends for this year’s auction
o Thank you letters for donors
o Auction date, place
o Notes for next year
· Bingo Night
· Community BBQ
· Other opportunities for selling spirit wear
Events for Hospitality
Dates of Importance
Closing
Thursday, January 17, 2008
PERRYDALE PARENTS CLUB MEETING MINUTES
Monday, Jan, 7th 2008
Mr. Dugan's room
Meeting called to order at 6:32 pm with the following members present: Shawna Stouder, Leanna Deters, Christy Starr, Jennifer Moran, Corinne Wallace, Tanni Swisher, Miriam Yovino, Sabrina Luffman, Shawna Kelum, Tracey McKee, and Grace Shewmake.
Minutes from the previous meeting were approved.
FINANCIAL REPORT:
SAVING ACCT. BAL.: $ 8230.81
CHECKING ACCT. BAL.: $ 5209.80
REQUESTS FOR FUNDS:
JUMP ROPE FOR HEART: Request for $50.00 to purchase prizes. Moved by Tracy. 2nd by Grace. Motion passed.
WIRELESS ACCESS POINT FOR THE MIDDLE SCHOOL: Request for $464.47 for a wireless access port for the middle school. This would be the last step to make the entire school wireless. Moved by Tracy. 2nd by Christy. Motion passed
PHOTO PRINTER, PAPER AND INK FOR THE KINDERGARTEN: Request for $200.00 to purchase a photo printer and supplies. It would be used to make scrap books. Discussed the possibility of printer being shared. Hard to share, who would buy supplies, monitor use etc. Also discussed having the Kindergarten use money raised by their auction basket. Decided that the need is now, not later. Moved by Tanni. 2nd by Sabrina. Motion passed.
PURCHASE TABLE CLOTHS FROM GENERAL BUDGET RATHER THAN FROM AUCTION BUDGET: Tabled for now. More discussion of auction budget is needed.
OLD BUSINESS:
INSURANCE: Corinne will purchase this soon.
VIRUS PROTECTION FOR THE PPC COMPUTER: Decided to use Avast which is free. Mark has already installed on the PPC computer.
INTERNET FOR THE PPC COMPUTER: Decided to use Juno for less than $15.00 per month. Mark has also installed this.
NEW BUSINESS:
REPORT ON ANYTHING IS POSSIBLE MEETING - LISA MITCHELL: Lisa not present
REFRESHMENTS FOR JUMP ROPE FOR HEART: Sabrina will spend up to $100.00 to buy fruit and bottled water.
FUNDRAISING:
ESCRIP- SHAWNA KELLUM: We have about 30 families signed up so far. Proposed a sign up competition between classes. Kick off to be in March.
AUCTION:
We went over donated items. List given to those that wanted 1. Donations are still way under last years.
Discussed how many items we want for oral auction. We will wait to see what all we get donated
Decided to make dessert items silent instead of oral
Doug Barnes has agreed to be auctioneer
Pens ordered
Decided to make Thank Yous in letter form on PPC letterhead to include tax id #.
Christy is keeping all the bidder sheets until the items are set up for the auction
Tickets: Please fill out the information on the stub and return stubs with money to Christy, Corinne or leave in Booster box in the school office.
Tables: We will need to pick up Thurs eve Feb 14th and return directly after the auction. Shawna S will have a truck and trailer but will need help loading and unloading.
DATES OF IMPORTANCE:
Auction work sessions will be held every Monday, until the auction, at 6 Pm in Mr. Dugan's room.
Next reg. PPC meeting will be Mon Feb 4th 6:30 pm in Mr. Dugan's room.
IMPORTANT INFORMATION: Perrydale e-mail is perrydale2007@gmail.com. The PPC blog is www.perrydaleparentsclub.blogspot.com. Mark Luffman will be doing our blog so if you want to add something e-mail him at justda8ofus@q.com
Meeting adjourned at 8:20 pm.
PERRYDALE PARENTS CLUB MINUTES
December 4, 2007
Mr. Dugan’s room
Called to order at 6:35 pm
The meeting was called to order with the following members present: Shawna Stouder, Leanna Deters, Christy Starr, Helle Ruddenklau, Tanni Swisher, Grace Shoemake
The minutes were read and approved from the last meeting.
TREASURER’S REPORT:
Saving Acct Bal: $8,230.81
Checking Acct Bal: $5,209.80
NEW REQUESTS FOR FUNDS:
Mrs. Stoutt asked if we would cover the cost of making or purchasing a cart that would hold both of the playstations and gear. This would keep everything in 1 place and it would be easier to roll out for lunch time. Motion made by Grace to purchase or have made a gaming cart not to exceed $250.00. 2nd by Christy. Motion passed. Mrs. Stoutt is to purchase or arrange to have cart made.
OLD BUSINESS:
INSURANCE: Mitch Ratzlaff from State Farm quoted $300.00 for a yearly liability policy. This would be coverage of 1 million dollars per incident with a 2 million dollar per year cap. Child care would be considered incidental and therefore not specifically disclaimed. Motion made by Shawna S to purchase this insurance. 2nd by Christy. Motion passed.
NEW BUSINESS:
REPORT ON ANYTHING NEW MEETING- LISA MITCHELL: Lisa not present for update.
SENIOR TEA: Hutch still needs help.
VIRUS PROTECTION FOR THE PPC COMPUTER: We need to purchase virus protection of some kind for the computer. Christy will ask Mark Luffman to investigate what would be most cost effective for us to purchase.
INTERNET FOR THE PPC COMPUTER: As we use it now the PPC computer has Corinne’s log in. If we purchase dial up internet for that specific computer we can create a generic log in that any PPC member can use. Christy will ask Mark to look into inexpensive internet services.
PROOF READING OF PPC DOCUMENTS FOR PUBLIC DISPERSAL: It was decided that all PPC documents, letters, etc. be proof read before being printed or distributed. Corinne will be our proof reader. PPC minutes will be e-mailed to board members for corrections within 1 week of meetings. Corrections including proof reading will be made and official minutes e-mailed to all members within 2 weeks of meetings.
FUNDRAISING:
ESCRIP – SHAWNA KELLUM: Shawna was not present to give us any updates. We are all signed in and it is working. We need to get more families signed up. Leanna would like some help to sign people up before and after the concert. If you can help, please contact Leanna Deters.
AUCTION: We have 19 items donated and entered into the new software so far.
The caterer has asked if we would mind her making a veggie pasta dish instead of veggie lasagna. If we chose lasagna she will need to use the kitchen ovens which will cost us a usage fee. She can keep a pasta dish warm with her serving dishes. WE agreed that veggie pasta dish sounded just fine. Shawna S will follow up with BJ Knofler, get contract signed and give her the down payment of $1500.00.
Carla Barnes said we all need to keep encouraging Doug if we want him to auctioneer. If you see him ask him to please be our auctioneer.
Misty Mathews has agreed to let us use her sound system for the old gym. She will provide 2 sound system technicians for us as well. She has also agreed to have the ORFF group perform during dinner if we want.
We would like to have an outside group close our silent auction this year. We would prefer to trade with another group. Shawna S will contact the fairgrounds and Dallas High School about trading services. Leanna will contact Santiam Christian, St James and Bethel Christian. Helle will contact Western Mendenite.
DATES OF IMPORTANCE:
None were discussed. Next regular PPC meeting should be Mon Jan 7th at 6:30 pm in Mr. Dugan’s room.
Meeting adjourned at 8:20 pm.
December 4, 2007
Mr. Dugan’s room
Called to order at 6:35 pm
The meeting was called to order with the following members present: Shawna Stouder, Leanna Deters, Christy Starr, Helle Ruddenklau, Tanni Swisher, Grace Shoemake
The minutes were read and approved from the last meeting.
TREASURER’S REPORT:
Saving Acct Bal: $8,230.81
Checking Acct Bal: $5,209.80
NEW REQUESTS FOR FUNDS:
Mrs. Stoutt asked if we would cover the cost of making or purchasing a cart that would hold both of the playstations and gear. This would keep everything in 1 place and it would be easier to roll out for lunch time. Motion made by Grace to purchase or have made a gaming cart not to exceed $250.00. 2nd by Christy. Motion passed. Mrs. Stoutt is to purchase or arrange to have cart made.
OLD BUSINESS:
INSURANCE: Mitch Ratzlaff from State Farm quoted $300.00 for a yearly liability policy. This would be coverage of 1 million dollars per incident with a 2 million dollar per year cap. Child care would be considered incidental and therefore not specifically disclaimed. Motion made by Shawna S to purchase this insurance. 2nd by Christy. Motion passed.
NEW BUSINESS:
REPORT ON ANYTHING NEW MEETING- LISA MITCHELL: Lisa not present for update.
SENIOR TEA: Hutch still needs help.
VIRUS PROTECTION FOR THE PPC COMPUTER: We need to purchase virus protection of some kind for the computer. Christy will ask Mark Luffman to investigate what would be most cost effective for us to purchase.
INTERNET FOR THE PPC COMPUTER: As we use it now the PPC computer has Corinne’s log in. If we purchase dial up internet for that specific computer we can create a generic log in that any PPC member can use. Christy will ask Mark to look into inexpensive internet services.
PROOF READING OF PPC DOCUMENTS FOR PUBLIC DISPERSAL: It was decided that all PPC documents, letters, etc. be proof read before being printed or distributed. Corinne will be our proof reader. PPC minutes will be e-mailed to board members for corrections within 1 week of meetings. Corrections including proof reading will be made and official minutes e-mailed to all members within 2 weeks of meetings.
FUNDRAISING:
ESCRIP – SHAWNA KELLUM: Shawna was not present to give us any updates. We are all signed in and it is working. We need to get more families signed up. Leanna would like some help to sign people up before and after the concert. If you can help, please contact Leanna Deters.
AUCTION: We have 19 items donated and entered into the new software so far.
The caterer has asked if we would mind her making a veggie pasta dish instead of veggie lasagna. If we chose lasagna she will need to use the kitchen ovens which will cost us a usage fee. She can keep a pasta dish warm with her serving dishes. WE agreed that veggie pasta dish sounded just fine. Shawna S will follow up with BJ Knofler, get contract signed and give her the down payment of $1500.00.
Carla Barnes said we all need to keep encouraging Doug if we want him to auctioneer. If you see him ask him to please be our auctioneer.
Misty Mathews has agreed to let us use her sound system for the old gym. She will provide 2 sound system technicians for us as well. She has also agreed to have the ORFF group perform during dinner if we want.
We would like to have an outside group close our silent auction this year. We would prefer to trade with another group. Shawna S will contact the fairgrounds and Dallas High School about trading services. Leanna will contact Santiam Christian, St James and Bethel Christian. Helle will contact Western Mendenite.
DATES OF IMPORTANCE:
None were discussed. Next regular PPC meeting should be Mon Jan 7th at 6:30 pm in Mr. Dugan’s room.
Meeting adjourned at 8:20 pm.
Saturday, November 17, 2007
PERRYDALE PARENTS CLUB MINUTES
November 5, 2007
Mr. Dugan’s room
Called to order at
6:37 pm
The meeting was called to order with the following members present: Shawna Stouder, Miriam Yovino, Christy Starr, Corinne Wallace, Grace Shewmake, Lisa Mitchell, Sabrina Luffman, Tanni Swisher, Shawna Kellum, Leanna Deters, Jennifer Moran, Linda Boline, Harvey Prudhomme, Tracy McKee.
The minutes were read and approved from the last meeting.
TREASURER’S REPORT:
Savings acct: $5208.52
Checking acct: $9015.78
NEW REQUESTS FOR FUNDS:
Boys Basketball Team requested $240.00 to cover team warm-ups and shoes for players not able to afford them. Tracy McKee moved that PPC cover this expense. 2nd by Christy Starr. Motion passed.
Equestrian Team came to request funds for team shirts, registration and stall fees in the sum or $1440.00. Team expenses were discussed. Each rider must pay a state registration fee of $200 in order to compete. Stalls are $45.00 each per meet. There are 3 regular meets. The team may need up to 20 stalls per meet as several riders take more than 1 horse. Shawna Stouder moved that PPC cover team shirts for all riders not to exceed $300.00 total. Motion 2nd by Tracy McKee. Motion passed. Linda Boline will get an invoice to PPC and then we will make a check out to that company. The Equestrian team was asked to rework their budget to include estimated fundraising and other sources of income and revisit us at future meetings.
OLD BUSINESS:
Basket for Music basket auction: We had picked a sports theme. Everyone needs to bring donations to the school by thurs. Nov. 8th. Leanna will put basket together and deliver to Misty Matthews.
Laptop computer: It has been purchased along with a printer and 2 yr warranty. It has the auction software, Microsoft office, quick books and internal wireless internet. Corinne will use the laptop for PPC bookkeeping and she and Christy Starr will be working with the auction software.
NEW BUSINESS:
Anything is possible meeting update from Lisa Mitchell:
The carnival was the best ever and work has already started on next year’s.
Perrydale received a school improvement grant that added 1.5 positions.
The school basement has been rewired for a generator in case of power outages.
The school is accepting bids for a storage building.
Mrs. Mathews has been ORFF certified
FFA had 13 students go to national convention. They received the top honor for service aware in the nation along with a $1000.00 scholarship.
Senior tea is Dec 6th
Homecoming dance didn’t have any food or a photographer. This is a student lead event organized by the leadership class.
Site council meetings will now be the 1st wed. of the month led by Mrs. McCartney.
Next meeting is Mon. Nov 26th at 7:30 am
Benevolence fund: It was discussed that we need to be able to track how much financial need there is yearly so we will now be requiring each need to be accompanied by a funding request form. The form will NOT have any names of the children needing assistance but will have the amount needed, what it is for and when it is needed by. These needs will be addressed at each meeting. If a need can not wait until the next reg. meeting an emergency meeting of 3 board members will be called.
FUNDRAISING:
e-SCRIP: Shawna K. is still working to get the PPC enrolled. She is having issues with being able to reach the right person that can make the changes we need to make this work. She is making calls daily to try to get this working.
AUCTION:
Donation letter has been approved and is being printed on ivory paper this week. Corinne and Christy will keep all the business addresses and will make labels so that each business will get a letter mailed to them.
Auction software has been purchased and downloaded onto PPC laptop. Corrine and Christy will be working with it until next meeting.
All of last year’s business addresses have been divided into small groups by area. Members volunteered to take an area meaning they will contact each business and arrange pick up of donated items.
Dallas: Grace and Sabrina
Mon/Ind: Tanni
Rickreall: Lisa
Perrydale: Christy and Corinne
McMinville: Shawna Kellum
Salem: Tanni
Out of Area: Leanna
Tickets: Leanna and Tanni will design and have available at the next meeting. Cost is $15.00 per person
Class baskets: Miriam will deliver a letter about baskets to each grade school teacher and will coordinate those baskets. Miriam also volunteered to throw a party to the class whose basket goes for the most money. Each class or group will receive the money that their basket sells for at the auction.
Table cloths have been ordered and received. 20 black and 20 cardinal. Total cost $432.46. Less than renting them would have been.
Kitchen usage: Christy will research if we will need a Perrydale staff member to be present the whole time the caterer is in the kitchen. Shawna S. will then work with the caterer on what needs to be done.
DATES OF IMPORTANCE:
Auction work session Tues. Nov 13th 6pm in Dugan’s room
Fall choir concert and basket auction Thurs. Nov 15th 7 pm
Next reg. PPC meeting mon. Dec 3rd 6:30 pm in Dugan’s room
Senior Tea Thurs. Dec. 6th
Meeting adjourned at 8:35
November 5, 2007
Mr. Dugan’s room
Called to order at
6:37 pm
The meeting was called to order with the following members present: Shawna Stouder, Miriam Yovino, Christy Starr, Corinne Wallace, Grace Shewmake, Lisa Mitchell, Sabrina Luffman, Tanni Swisher, Shawna Kellum, Leanna Deters, Jennifer Moran, Linda Boline, Harvey Prudhomme, Tracy McKee.
The minutes were read and approved from the last meeting.
TREASURER’S REPORT:
Savings acct: $5208.52
Checking acct: $9015.78
NEW REQUESTS FOR FUNDS:
Boys Basketball Team requested $240.00 to cover team warm-ups and shoes for players not able to afford them. Tracy McKee moved that PPC cover this expense. 2nd by Christy Starr. Motion passed.
Equestrian Team came to request funds for team shirts, registration and stall fees in the sum or $1440.00. Team expenses were discussed. Each rider must pay a state registration fee of $200 in order to compete. Stalls are $45.00 each per meet. There are 3 regular meets. The team may need up to 20 stalls per meet as several riders take more than 1 horse. Shawna Stouder moved that PPC cover team shirts for all riders not to exceed $300.00 total. Motion 2nd by Tracy McKee. Motion passed. Linda Boline will get an invoice to PPC and then we will make a check out to that company. The Equestrian team was asked to rework their budget to include estimated fundraising and other sources of income and revisit us at future meetings.
OLD BUSINESS:
Basket for Music basket auction: We had picked a sports theme. Everyone needs to bring donations to the school by thurs. Nov. 8th. Leanna will put basket together and deliver to Misty Matthews.
Laptop computer: It has been purchased along with a printer and 2 yr warranty. It has the auction software, Microsoft office, quick books and internal wireless internet. Corinne will use the laptop for PPC bookkeeping and she and Christy Starr will be working with the auction software.
NEW BUSINESS:
Anything is possible meeting update from Lisa Mitchell:
The carnival was the best ever and work has already started on next year’s.
Perrydale received a school improvement grant that added 1.5 positions.
The school basement has been rewired for a generator in case of power outages.
The school is accepting bids for a storage building.
Mrs. Mathews has been ORFF certified
FFA had 13 students go to national convention. They received the top honor for service aware in the nation along with a $1000.00 scholarship.
Senior tea is Dec 6th
Homecoming dance didn’t have any food or a photographer. This is a student lead event organized by the leadership class.
Site council meetings will now be the 1st wed. of the month led by Mrs. McCartney.
Next meeting is Mon. Nov 26th at 7:30 am
Benevolence fund: It was discussed that we need to be able to track how much financial need there is yearly so we will now be requiring each need to be accompanied by a funding request form. The form will NOT have any names of the children needing assistance but will have the amount needed, what it is for and when it is needed by. These needs will be addressed at each meeting. If a need can not wait until the next reg. meeting an emergency meeting of 3 board members will be called.
FUNDRAISING:
e-SCRIP: Shawna K. is still working to get the PPC enrolled. She is having issues with being able to reach the right person that can make the changes we need to make this work. She is making calls daily to try to get this working.
AUCTION:
Donation letter has been approved and is being printed on ivory paper this week. Corinne and Christy will keep all the business addresses and will make labels so that each business will get a letter mailed to them.
Auction software has been purchased and downloaded onto PPC laptop. Corrine and Christy will be working with it until next meeting.
All of last year’s business addresses have been divided into small groups by area. Members volunteered to take an area meaning they will contact each business and arrange pick up of donated items.
Dallas: Grace and Sabrina
Mon/Ind: Tanni
Rickreall: Lisa
Perrydale: Christy and Corinne
McMinville: Shawna Kellum
Salem: Tanni
Out of Area: Leanna
Tickets: Leanna and Tanni will design and have available at the next meeting. Cost is $15.00 per person
Class baskets: Miriam will deliver a letter about baskets to each grade school teacher and will coordinate those baskets. Miriam also volunteered to throw a party to the class whose basket goes for the most money. Each class or group will receive the money that their basket sells for at the auction.
Table cloths have been ordered and received. 20 black and 20 cardinal. Total cost $432.46. Less than renting them would have been.
Kitchen usage: Christy will research if we will need a Perrydale staff member to be present the whole time the caterer is in the kitchen. Shawna S. will then work with the caterer on what needs to be done.
DATES OF IMPORTANCE:
Auction work session Tues. Nov 13th 6pm in Dugan’s room
Fall choir concert and basket auction Thurs. Nov 15th 7 pm
Next reg. PPC meeting mon. Dec 3rd 6:30 pm in Dugan’s room
Senior Tea Thurs. Dec. 6th
Meeting adjourned at 8:35
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