PERRYDALE PARENTS CLUB MEETING MINUTES
Monday, Jan, 7th 2008
Mr. Dugan's room

Meeting called to order at 6:32 pm with the following members present: Shawna Stouder, Leanna Deters, Christy Starr, Jennifer Moran, Corinne Wallace, Tanni Swisher, Miriam Yovino, Sabrina Luffman, Shawna Kelum, Tracey McKee, and Grace Shewmake.

Minutes from the previous meeting were approved.

FINANCIAL REPORT:
SAVING ACCT. BAL.: $ 8230.81
CHECKING ACCT. BAL.: $ 5209.80

REQUESTS FOR FUNDS:
JUMP ROPE FOR HEART: Request for $50.00 to purchase prizes. Moved by Tracy. 2nd by Grace. Motion passed.
WIRELESS ACCESS POINT FOR THE MIDDLE SCHOOL: Request for $464.47 for a wireless access port for the middle school. This would be the last step to make the entire school wireless. Moved by Tracy. 2nd by Christy. Motion passed
PHOTO PRINTER, PAPER AND INK FOR THE KINDERGARTEN: Request for $200.00 to purchase a photo printer and supplies. It would be used to make scrap books. Discussed the possibility of printer being shared. Hard to share, who would buy supplies, monitor use etc. Also discussed having the Kindergarten use money raised by their auction basket. Decided that the need is now, not later. Moved by Tanni. 2nd by Sabrina. Motion passed.
PURCHASE TABLE CLOTHS FROM GENERAL BUDGET RATHER THAN FROM AUCTION BUDGET: Tabled for now. More discussion of auction budget is needed.

OLD BUSINESS:
INSURANCE: Corinne will purchase this soon.
VIRUS PROTECTION FOR THE PPC COMPUTER: Decided to use Avast which is free. Mark has already installed on the PPC computer.
INTERNET FOR THE PPC COMPUTER: Decided to use Juno for less than $15.00 per month. Mark has also installed this.

NEW BUSINESS:
REPORT ON ANYTHING IS POSSIBLE MEETING - LISA MITCHELL: Lisa not present
REFRESHMENTS FOR JUMP ROPE FOR HEART: Sabrina will spend up to $100.00 to buy fruit and bottled water.

FUNDRAISING:
ESCRIP- SHAWNA KELLUM: We have about 30 families signed up so far. Proposed a sign up competition between classes. Kick off to be in March.

AUCTION:
We went over donated items. List given to those that wanted 1. Donations are still way under last years.
Discussed how many items we want for oral auction. We will wait to see what all we get donated
Decided to make dessert items silent instead of oral
Doug Barnes has agreed to be auctioneer
Pens ordered
Decided to make Thank Yous in letter form on PPC letterhead to include tax id #.
Christy is keeping all the bidder sheets until the items are set up for the auction
Tickets: Please fill out the information on the stub and return stubs with money to Christy, Corinne or leave in Booster box in the school office.
Tables: We will need to pick up Thurs eve Feb 14th and return directly after the auction. Shawna S will have a truck and trailer but will need help loading and unloading.

DATES OF IMPORTANCE:
Auction work sessions will be held every Monday, until the auction, at 6 Pm in Mr. Dugan's room.
Next reg. PPC meeting will be Mon Feb 4th 6:30 pm in Mr. Dugan's room.

IMPORTANT INFORMATION: Perrydale e-mail is perrydale2007@gmail.com. The PPC blog is www.perrydaleparentsclub.blogspot.com. Mark Luffman will be doing our blog so if you want to add something e-mail him at justda8ofus@q.com

Meeting adjourned at 8:20 pm.

PERRYDALE PARENTS CLUB MINUTES

December 4, 2007
Mr. Dugan’s room
Called to order at 6:35 pm


The meeting was called to order with the following members present: Shawna Stouder, Leanna Deters, Christy Starr, Helle Ruddenklau, Tanni Swisher, Grace Shoemake

The minutes were read and approved from the last meeting.

TREASURER’S REPORT:
Saving Acct Bal: $8,230.81
Checking Acct Bal: $5,209.80


NEW REQUESTS FOR FUNDS:
Mrs. Stoutt asked if we would cover the cost of making or purchasing a cart that would hold both of the playstations and gear. This would keep everything in 1 place and it would be easier to roll out for lunch time. Motion made by Grace to purchase or have made a gaming cart not to exceed $250.00. 2nd by Christy. Motion passed. Mrs. Stoutt is to purchase or arrange to have cart made.


OLD BUSINESS:
INSURANCE: Mitch Ratzlaff from State Farm quoted $300.00 for a yearly liability policy. This would be coverage of 1 million dollars per incident with a 2 million dollar per year cap. Child care would be considered incidental and therefore not specifically disclaimed. Motion made by Shawna S to purchase this insurance. 2nd by Christy. Motion passed.

NEW BUSINESS:
REPORT ON ANYTHING NEW MEETING- LISA MITCHELL: Lisa not present for update.
SENIOR TEA: Hutch still needs help.
VIRUS PROTECTION FOR THE PPC COMPUTER: We need to purchase virus protection of some kind for the computer. Christy will ask Mark Luffman to investigate what would be most cost effective for us to purchase.
INTERNET FOR THE PPC COMPUTER: As we use it now the PPC computer has Corinne’s log in. If we purchase dial up internet for that specific computer we can create a generic log in that any PPC member can use. Christy will ask Mark to look into inexpensive internet services.
PROOF READING OF PPC DOCUMENTS FOR PUBLIC DISPERSAL: It was decided that all PPC documents, letters, etc. be proof read before being printed or distributed. Corinne will be our proof reader. PPC minutes will be e-mailed to board members for corrections within 1 week of meetings. Corrections including proof reading will be made and official minutes e-mailed to all members within 2 weeks of meetings.

FUNDRAISING:
ESCRIP – SHAWNA KELLUM: Shawna was not present to give us any updates. We are all signed in and it is working. We need to get more families signed up. Leanna would like some help to sign people up before and after the concert. If you can help, please contact Leanna Deters.
AUCTION: We have 19 items donated and entered into the new software so far.
The caterer has asked if we would mind her making a veggie pasta dish instead of veggie lasagna. If we chose lasagna she will need to use the kitchen ovens which will cost us a usage fee. She can keep a pasta dish warm with her serving dishes. WE agreed that veggie pasta dish sounded just fine. Shawna S will follow up with BJ Knofler, get contract signed and give her the down payment of $1500.00.
Carla Barnes said we all need to keep encouraging Doug if we want him to auctioneer. If you see him ask him to please be our auctioneer.
Misty Mathews has agreed to let us use her sound system for the old gym. She will provide 2 sound system technicians for us as well. She has also agreed to have the ORFF group perform during dinner if we want.
We would like to have an outside group close our silent auction this year. We would prefer to trade with another group. Shawna S will contact the fairgrounds and Dallas High School about trading services. Leanna will contact Santiam Christian, St James and Bethel Christian. Helle will contact Western Mendenite.

DATES OF IMPORTANCE:
None were discussed. Next regular PPC meeting should be Mon Jan 7th at 6:30 pm in Mr. Dugan’s room.


Meeting adjourned at 8:20 pm.