June PPC Minutes

PERRYDALE PARENTS CLUB MEETING MINUTES
Monday, June 2, 2008 6:30 PM in Mr. Dugan’s Room

Meeting called to order at 6:30 pm with the following members present:
Shawna Stouder, Leanna Deters, Lisa Mitchell, Corinne Wallace, Miriam Yovino, Sabrina Luffman, Tracy McKee, Tanni Swisher, Grace Shewmake, Jennifer Moran, Janice Nibler and Helle Ruddenklau.

Minutes from the previous meeting were approved.

Financial Report:
Checking/Money Market:
Market acct: 12,217.62
Checking Acct: 12,424.86
Corinne provided a written report on accounts.


Requests for funds:
Mrs Riley requests $400.00 for the purchase of 2 sets of books for the Battle of the Books: This is a state wide reading competition for 3rd through 8th grades. After the competition is over these books will become regular library books for the school to enjoy. Corinne moved that PPC by these books. 2nd by Jennifer. Motion passed.

Miss Mathews requests wireless microphones: Mrs. Matthews would like at least 3 wireless microphones. Miriam said Mrs. Matthews told her that she received 2 bids, the highest 1 was presented. On this bid each microphone was $400 and would require another $17.00 in cables and connectors bringing the total for 3 to $1285.00. Miriam moved to table this decision until both bids could be presented. 2nd by Grace. Motion passed. This will readdressed at the Aug meeting if we have both bids.

Water Fountain progress: Miriam will get 2 estimates this week. Tabled until Aug meeting.

Picnic tables: On hold for Aug meeting as Hutch needs to talk to Robin about design and materials.

Ms. Spencer request $679.00 for a Year book Supplement: This will be 12 extra pages to the yearbook that will include all spring sports and awards, graduation etc. Yearbook does not have this money at this time. Some discussion as to why this need was not brought up earlier in the year. Many felt we did not have enough time or information. Tani moved that PPC not fund this request. 2nd by Helle. Motion passed. Request denied.

Utility Tables: 8 ft utility tables from Costco for $75.00 each. This includes shipping and lifetime warranty. Jennifer moved that PPC purchase 8 tables for a total of $600.00. 2nd by Grace. Motion passed. Corinne will order them and have them shipped to the school.

Old Business:
Beautification plants: The bulbs are here. Miriam and Jessica will get them planted
Officer Nominations:
President: Leanna Deters
Vice President: Helle Ruddenklau
Treasurer: No nominees. Corinne is willing to carry office through the summer. Jennifer offered to help with the bookkeeping for the 08/09 year
Secretary: Grace Shewmake
Hospitality: Sabrina Luffman
Motion made by Tracy to elect all nominees to the office they ran for. 2nd by Jennifer. Motion passed. These are the PPC officers for 08/09 year.

Storage: Robin and Tim have decided to let the PPC convert 1 corner of the new storage building into our own room. Shawna presented an estimate of $364.00 to construct 2 walls with an exterior door with dead bolt lock. It was discussed that we would also like some shelving installed. Tracy moved that we spend up to $500.00 to have storage room and shelving constructed. 2nd by Grace. Motion passed. Shawna will contact a contractor and get all necessary info to the school. Bob Stouder and Jeff McKee will construct the room hopefully very soon.
Staff Allotments 08/09: Tabled until Aug meeting for more discussion.

New Business:
By-Laws: no changes needed.

Fundraising and Community Events:
Registration: Aug 12th 7am to 3:30 pm. Aug 13th 12 pm to 7 pm. Volunteers needed to man the PPC booth. We will hold another raffle again this year. This years winner will receive a free 1 night stay at the Sea Echo hotel in Lincoln City. Jennifer, Grace, Lisa and Sabrina said they should be able to help. Leanna will contact them at the Aug. meeting or before registration.

Sophomore Class Fundraising: The upcoming Sophomores are interested in working with the PPC to put on family, movie and/or bingo nights during the school year as fundraisers.

Community BBQ: This is something we had on the agenda all year. We will have a free family BBQ during the 1st week back to school. Bring all of your ideas to the Aug meeting. We will need some sort of entertainment as well as food donations. We will be making final plans at the Aug. meeting

Auction: Date: tentatively set for Sat Feb 7th. Date must be cleared through the school. Miriam will submit a facilities use form for Fri and Sat Feb 6th and 7th. The alternate date is Feb. 21st.
Place: Perrydale school
Menu/caterer: Shawna will talk to Dallas High School catering and BJ Knofler for ideas on menu and bids.
Theme: Pirate Hoe down


Events for Hospitality:
8th Grade promotion and academic awards: June 9th at 7:30 pm. Serving cake and juice after the ceremony. Sabrina will set up and Helle will help her serve. Janice will be there and is willing to help if needed as well.
K-Bear graduation: No help needed for set up or serving.

Dates of Importance:
Next PPC meeting is Monday Aug. 4th at 6:30 pm in the school library.

Closing: Meeting adjourned at 8:25 pm.

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