April PPC Minutes

PERRYDALE PARENTS CLUB MEETING MINUTES
Monday, April 7, 2008
In Mr. Dugan’s Room

Meeting called to order at 6:35 pm with the following members present: Shawna Stouder, Leanna Deters, Christy Starr, Corinne Wallace, Miriam Yovino, Sabrina Luffman, Tracy McKee, Janice Nibler, Tanni Swisher, Grace Shewmake, Shawna Kellum and Helle Ruddenklau,


Financial Report
Checking/Money Market:
Savings: $5,215.01
SAVINGS: $ 24,085.66
Projected budget: Discussed new operating budget for 08-09. Leanna will rewrite what was discussed and present it for a vote at the next meeting in May.

Requests for funds:
Prizes for Escrip Contest $180: Motion to spent $180 on Escrip prizes made by Tanni, 2nd by Christy. Motion passed.

Mr. Hutchinson requests $500 for student registration fees for the State FFA convention: Mr. Hutchinson and some of the FFA came to present their request for funds. Registrations for State convention have gone up to $50 per person. Perrydale sent 10 FFA members to State. Hutch talked about State convention. He also talked about all the events that the FFA fund helps to sponsor such as the Senior Tea, Food for all, FFA annual banquet, spring fling, AG day, district convention and workshops. Motion made by Tracy to give FFA $500 towards these future events. 2nd by Corinne. Motion passed.

Purchase QuickBooks for PPC computer $99: At the last meeting it was discussed that PPC should have it's own QuickBooks for the PPC computer. Leanna found it on sale for $99 so she purchased it and has loaded it onto the PPC computer. Leanna is requesting to be reimbursed for this purchase at some time. Motion was made to table this until next meeting by Tanni. 2nd by Christy. Motion passed. This will be discussed again at the next meeting.

Mrs. Mays and Mrs. McCartney request approx. $600-$1000 for the High School reward trip: This includes admission to Aquarium for 80 students and supplies and food for BBQ.: Aquarium admission is $11.40 per student with a group discount. Students may be able to provide $5.00 each toward this. We discussed the Mark Hatfield aquarium next door as an option as it is free. Many members personally thought it was a better experience. Discussed that the PPC has not given this much money towards a rewards trip in the past. Motion made to give $300.00 toward the high school rewards trip made by Tracy. 2nd by Tanni. Motion passed.

Mr. Toller requests $600 for the purchase of 6 graphing calculators for his classroom: Currently Mr. Toller has 2 graphing calculators in his classroom, Mr. Howlett has 3 for a total of 5 for a class of up to 25 students. Some students have their own but there are still not enough for the kids to share. Mr. Toller has not yet spent his $100 that the PPC gives each teacher. Motion made to give $500 to Mr. Toller for graphing calculators by Christy. 2nd by Tracy. Motion passed.

Miss Mathews request up to $200 for an IPOD: This is to be used for the choir, band, concerts and plays. This way she could have all the needed music loaded. It hooks up easily and can be operated remotely. Motion made to table this for next meeting by Tracy. 2nd by Christy. Motion passed. This will be discussed again at the next meeting.

Miriam presented a future "big ticket" wish from the elementary: They would like to purchase and install a climbing wall into the play shed in the next year or two. The cost is currently $6700. She believes the school can come up with half of the money for this project from other sources. This is just an FYI at this time.

Carol Kline, the school nurse request $460 for new bike helmets for every child thru the 5th grade(153).: The cost per helmet is $3. Discussion as to how many kids already have helmets. Miriam will send out a flyer to determine how many helmets are needed. Discussed that the 5th grade has an annual bike trip and that there are some students that will need helmets to participate. Motion made to purchase helmets for any child that NEEDS one up through the 5th grade, not to exceed $460 by Tanni. 2nd by Helle. Motion passed.

Old Business
PPC new address: Is PO Box 305, Dallas, OR 97338: Corinne and Leanna have keys. All board members can pick up mail with ID.
Discontinuing Internet service for PPC computer: At last meeting it was decided that PPC really doesn't need our own Internet service. Leanna will have it cancelled.

New Business
Wish List: Discussed and added to. Leanna will rework the wish list and re-present it at the next meeting. Each member is asked to pick 3 that they would like to see the PPC contribute to. Please be prepared to support your view.

Nominations for 08-09 PPC board: Nominations must be made at the next meeting and then voted on in June. Leanna will make a flyer, post on web site and at the school.
Changes in any board responsibilities?: Tabled for next meeting.
Request form for Hospitality: Tabled for next meeting.

Fundraising and Community Events
Escrip contest: Shawna Kellum: Discussed that people are signing up on more than 1 list. Agreed to take lists as they are to determine winners. Shawna K will address the elementary at AM stretch time and Leanna will go into each middle school classroom to discuss this.

High School needs: a few volunteers with a pick up to haul BBQ and set up and help with lunch at the beach on June 10th. There were no volunteers from the PPC.

Auction:
Any lingering ends for this year’s auction:
Thank you letters for donors: Leanna has a list of donors that she still needs addresses for so that she can send out a thank you/receipt.
Any specific things we need to tackle now for next year’s auction: Agreed to have next years auction at the school. Still need to discuss date, time and caterer at next meeting.
Bingo Night: Tabled until next meeting.
Community BBQ: Tabled until next meeting.
Spirit wear: Christy ordered and items should be in towards the end of April.
Teacher appreciation: Is the 1st week in May. We agreed that we would like to provide lunch again this year. Sabrina will coordinate this effort.

Events for Hospitality:
Spring Concert April 15th.
School wide improvement day April 30th. Sabrina will need some help cutting fruit starting about 7:30 am. Please contact Sabrina if you are able to help out.

Dates of Importance:
School wide Improvement Day is Wednesday, April 30 beginning at 7:45 am
Next PPC meeting is Monday May 5th at 6:30 pm in Mr. Dugan's room.

Closing: Meeting adjourned at 8:55 pm.