PERRYDALE PARENTS CLUB MINUTES
Monday, Sept. 10, 2007
Mr. Dugan’s room
Called to order at 6:37 pm
The meeting was called to order with the following members present: Shawna Stouder, Miriam Yovino, Leanna Deters, Lisa Mitchell, Diann Washburn, Grace Shewmake, Tracy McKee, Jennifer Moran, Shawna Kellum, Janeen Thomson, Sabrina Luffman, Trina Comerford, Tanni Swisher, and Brooke Spencer.
The minutes were read and approved from the last meeting.
TREASURER’S REPORT: New account was opened with the new 501C3 tax ID # 93-6000873. The new signers on the acct. are Corinne Wallace, Leanna Deters, Tracy Mckee, and Sabrina Luffman. We now have a club debit card. This can be used by members to purchase hospitality items, or make online purchases.
Money market acct. balance is
Checking acct. balance is
The Perrydale foundation is disbanding. They are looking into being able to gift their money to us as another 501C3. If they are not able to do that, it was suggested that they might want to purchase a big-ticket item for the school, like logo chairs. Becca Young is coordinating the transfer; she was not present at the meeting.
REQUESTS FOR FUNDS:
Choir. Ms. Mathews would like us to help purchase some matching dress clothes for the choir to wear when performing. Estimate of $80.00 per dress or a total of $1360.00. With much discussion it was decided to ask Ms. Mathews to consider getting the kids matching vests, cummerbunds or ties that could be reused for a few years. We also mentioned that she ask the parents of choir members to help pay for dresses that cannot be used year after year. Decision tabled until we get more input from Ms. Mathews.
High School Leadership (Brooke Spencer) asked that we purchase an IPod. It is to be used for the music at school dances, assemblies and during breaks in basketball games etc. It will be kept locked and must be checked out to use. This will give the school much better access to music with I Tunes. It will also be more cost effective. Estimated cost $200.00. Motion made to purchase by Shawna, 2nd by Tracy. Motion passed. Brooke will purchase and submit receipt for reimbursement or Corrine will order on line with new debit card.
High School leadership (Brooke Spencer) asked that we purchase 2 Play Stations with 2 Dance, Dance Revolution pads with software and Guitar Hero with software. This would be used by the whole school during lunch and possibly in assemblies. Being an interactive game it makes the players move around. This would give students more activity options during lunch. Estimated cost $572.74. Motion made to purchase by Tracey. 2nd by Tanni. Motion passed. Brooke will purchase and submit receipts for reimbursement or Corinne will order on line.
OLD BUSINESS:
501C3 non-profit status was granted. Our tax ID # is 93-6000873. Anyone that donates to us can use it as a tax deduction now.
Laptop computer report. Mark Luffman has been researching and needs some direction on what we need. We want to be able to run our new auction software, Microsoft Excel, Microsoft Word, and Quick Books. We also would like it to have wireless internet capability. In addition we would like a compatible fast printer purchased. Motion made to have Mark purchase laptop and printer not to exceed $800.00 by Tracey. 2nd by Tanni. Motion passed. Mark and Sabrina will order or purchase a laptop and printer so that we can start using by next meeting, hopefully.
Payment to last year’s basket auction winners. We are waiting to get our new checks. Corinne will make checks out to the 8th grade and junior classes for their winning baskets as soon as she gets the new checks.
Treasure chest items left…Mrs. Lawson still has a couple of last minute items to order. Corinne to help her do that soon. That is the last of the items to be purchased.
Money for Teachers. Follow up from prior discussion about allotting each teacher an amount of money to use each year on classroom items, which would not have to pre-approved. Motion was made by Tracy that the PPC reimburse each educational staff member (21 total) up to $100.00 per year for items purchased for their classrooms or students use. 2nd by Diann. Motion passed. Corinne is going to make up a work sheet that will allow each staff member to keep track of monies spent and reimbursed. Each staff member will be responsible for turning in receipts with a copy of the form by June 1st of each year in order for the PPC to reimburse them.
NEW BUSINESS:
New funding request form. There is a new form that allows us to track what was approved and when it was paid for.
Representatives for meetings. Leanna asked if anyone would like to be the PPC representative to the following meetings
Board meetings. They meet on the 2nd Monday of the month at 7pm in Ms. Spencer’s room. Tanni Swisher volunteered.
Anything is possible. Meets the last Thurs. of the month at 7 am in the school library. Lisa Mitchell volunteered.
Leadership meetings. We don’t know when they meet during school. We will get more info on when they meet.
Reader board. The school can use some volunteer labor in getting things up on the reader boards weekly. Leanna will try to help out the week before PPC meetings. If anyone is interested in helping please talk to Leanna.
Logo Chairs. Mrs. Stoutt got a bid on buying 36 Logo chairs with holder for $4851.00. Leanna found 2 web sites where they could be purchased for slightly less. We did not want to spend that amount for logo chairs, but were willing to share the cost. It was suggested that Mrs. Stoutt ask Becca Young if Foundation monies could be used for that. Tabled for now. We need more info before making a decision.
AUCTIION:
Date of Feb 9th 2008 is a conflict with Andie Kohlmeyer’s wedding. We need to decide if changing the date will make a difference in the overall attendance at the auction.
Tanni and Corinne are going to visit Green Villa to see if it big enough for the auction before we decide to change the date. As of now we have the Fairgrounds booked for Feb 9th. Auction work sessions will be held the 3rd Monday at 6:30pm in Mr. Dugan’s room starting September 17th.
DATES OF IMPORTANCE:
Auction work session Monday Sept 17th 6:30 pm in Mr. Dugan’s room
Next PPC meeting Monday Oct 1st 6:30pm in Mr. Dugan’s room.
Meeting adjourned at 8:53 pm
