THE PPC MEETS THE FIRST MONDAY OF EVERY MONTH
(EXCLUDING JULY AND HOLIDAYS) AT 6:30 PM
IN MR. DUGAN'S ROOM IN THE MIDDLE SCHOOL
CHILDCARE IS PROVIDED
ANY PERRYDALE SCHOOL PARENT, STAFF, ALUMNI, OR FRIENDS OF PERRYDALE SCHOOL ARE WELCOME AND BECOME VOTING MEMBERS UPON THEIR SECOND MEETING ATTENDED.
PLEASE CALL LEANNA DETERS IF YOU HAVE ANY QUESTIONS 503-831-3303
PPC OFFICERS FOR 2007-2008
PRESIDENT -- LEANNA DETERS
VICE PRESIDENT -- TANNI SWISHER
TREASURER -- CORINNE WALLACE
SECRETARY -- SHAWNA STOUDER
HOSPITALITY -- SABRINA LUFFMAN
Perrydale Parents' Club Minutes
Aug. 7, 2007
Perrydale Church
Called to order at 6:37pm
Members present: Sabrina Luffman, Leanna Deters, Corinne Wallace, Tracy McKee, and Shawna Stouder.
Minutes were read with 1 correction; “Hospitality update – Corinne will go ahead and get a check for $94.91 to cover the cost of ice cream bars.” June minutes approved with the 1 change.
Financial Report: No report as Becca Young was not present.
Requests for funds:
Jump drives—Leanna had researched the usefulness of each student having their own jump drive. It was agreed that at this time there is NOT enough interest to purchase jump drives. The group will be happy to address this issue again in the future if there is more interest from the school.
Bleachers—discussed purchasing another set of bleachers for the sports fields. This would give each of the 4 baseball/softball fields their own set of bleachers. Discussion tabled for now as Perrydale Foundation may want to purchase them. Shawna to follow up with Becca about foundations interest.
PPC Business:
Government status update – Leanna has not heard from anyone concerning any more questions on the applications so she believes it is in process if not already approved. The booster box in the school office has not been checked during the summer so the approval may be sitting there. Tracy will need copy of 501C3 paperwork when we get it to change our bank accounts.
Laptop Purchase-- Sabrina is still researching. No recommendation yet.
Merchant services-- Tracy will find out how much it will cost to arrange to take credit cards at the auction. Tracey will also arrange for a debit card for hospitality use. Sabrina, Leanna, Corinne and Tracy all need to sign as new signature card at the bank.
Explanation of officer positions – President - Leanna Deters, Vice pres- Tanni Swisher, Sec – Shawna Stouder, Treas. – Corinne Wallace, Hospitality – Sabrina Luffman, Auction Chair – Michelle Carmona. Sabrina and Corinne discussed duties for hospitality. A school calendar will be obtained so that Sabrina will know the events that need refreshments. Corinne will continue to help Sabrina as needed. Corinne asked that all receipts be labeled with member’s name as well as what purchased. They can be brought to a meeting or put in the folder in the booster box. Corinne will check the booster box and make out checks once per week while school is in session.
Bulletin Board – Sabrina will decorate part of the board outside the office. She would like to put a picture of every member up so people may start to recognize us and ask about PPC. Pictures will be taken at registrations so be sure to stop by and get your picture taken.
PPC EVENTS:
Registration & Raffle –We will have a booth again this year. Leanna will be at the booth Tues. from 7:30 to noon. Sabrina will then take over until 3:30. Sabrina will man the booth Wed. from 12:30 until 4pm. Leanna will then take over until 7Pm. If anyone else is able to help out, please call Leanna and let her know what you are able to do. Leanna will e-mail last year’s brochure to Shawna to rework for this year. Sabrina requested that we have a sign up/ interest sheet handy to allow parents to volunteer for hospitality. Every person that returns an interest form will be entered into the Raffle. Interest forms will be available at conferences as well. Forms can be placed in a drop box in the office. Sabrina will make this box. Due date for the drawing is Thurs. Sept 6th. 1st place is tickets to a winterhawks game, 2nd place is a bike lock. Leanna will bring some toys to the booth for the younger kids to play with while parents are getting the older kids registered. This was a big hit last year.
Kick Off Event - discussion about doing something for the 1st home football game. Shawna will check with the school to see if anyone is planning anything. We agreed we would like to help with something but not plan anything new.
Community Project for the School – discussed ways to get more people involved and interested. Discussed sponsoring a bingo night to include the whole community. It has been successful in the past. Agreed to address again later after seeing the school calendar.
Auction – Place --Fairgrounds is booked for sat Feb 9th. The sound system will need to be looked into before the auction. We will need to get supplemental insurance. The cost will be $300.00 from Lance Graber 503 364 5551. This may be covered by the alcohol server if we hire 1. Discussed looking into holding auction at Breckenridge winery. They expressed interest to Trina last year.
Software – Michelle and Shawna went to a demonstration in June and would like to recommend that the PPC purchase the software we saw. Michelle has all the details for the software recommended.
Caterer --- Shawna has talked to Penny Johnson at Dallas High school. Penny had some great, cost effective ideas that included the Dallas FFA. We agreed that we would like her to include drinks, plates, plastic ware etc. Shawna will follow up with Penny as school starts to get an actual menu and quote to be presented at the next meeting.
Class Baskets -- We will draft a letter with a list of themes and a deadline at the next meeting. This will be handed out to teachers early Sept so that they will have plenty of time to put together baskets.
Important Dates: Registration for School Aug 14, 7 – 3:30, Aug 15, Noon – 7
Next PPC meeting Monday Sept 10th 6:30 pm in Dugan’s room
Meeting adjourned at 8:13 pm
